Preparing to Travel

Direct Travel is a global travel management company that focuses on providing personalized services for business travel. Our partnership with Direct Travel has provided us with access to *online booking tool, which will allow Western travelers to book airfare, hotel accommodations, and car rentals through the online tool. 

For Direct Travel details and contact information click here

* For access to the online booking tool email procurement@uwo.ca 

Procurement Services has negotiated rates for Western at local hotels for guests visiting Western.  We have also provided the CAUBO hotel rates for across Canada which faculty and staff can use as a CAUBO member. 

To access the full information about available hotels and rates click here.

Discounted prices are available from VIA RAIL for all Western faculty and staff. VIA RAIL offers a 15% discount off of the best available public fare (subject to advance purchase requirements) and applies to most train fare classes and routes (excludes Escape Fares). This rate does not apply to multi-trip pass products and any promotional fare requiring a discount code such as: Canrailpass, BizPak, Corridorpass, 6-Pak, and GO/VIA Pak.
This rate applies to both business and leisure train trips taken by Western faculty and staff and will be extended to up to three (3) additional passengers. Tickets must be purchased from VIA directly or through Western's preferred Travel Agencies. Book here.

Non Local Vehicle Rental
University Corporate Insurance

Local Vehicle Rental

Book through the Online Reservation System!

Call Enterprise Rent-A-Car directly to make your reservation for a Passenger vehicle or Mini-van

1. 1. • 500 Oxford Street West (at Proudfoot) 519-472-6676
      • 288 Horton Street (near William) 519-439-8507
      • 750 Wharncliffe Rd. S (near Belmont) 519-681-8500
      • 1737 Dundas Street E. (at Third St.) 519-451-5000
      • 1022 Talbot Street, St.Thomas (near Fairview) 519-631-0550
      • Or Dial 1-800-Rent-A-Car for the location nearest you

Accident Information

Report any accident to the University's Insurance Office as soon as possible at 661-2111 extension 85631 or email the Corporate Insurance Administrator . If a Western VISA card was charged and the vehicle was damaged, please report the accident to the Scotiabank VISA customer service office (telephone 1-888-823-9657).

 The following information will be collected from Western's insurance department:

1. 1. 1. Faculty/Department
      2. Date of Incident
      3. Time of Incident
      4. Vehicle Make, Year and Serial Number
      5. Driver's Name and Phone Number
      6. Accident Location
      7. Other Parties' Names and Phone Numbers
      8. Officer's Name if Campus/City Police Called
      9. Brief Description of Accident

With a network that spans coast-to-coast, Park’N Fly is focused on providing our customers with cost-effective parking options while enjoying a park happy experience with every stay. 

Western University has negotiated special rates with Park’N Fly. Save on business and leisure airport parking when you use Western's discount code at time of reservation. 
Reservations can be made through the Park'N Fly app that let's you skip the line.  Also get Aeroplan points for using Park'N Fly. 

Click here for more details. 

Direct Travel has assisted Western in securing discounts for those travelling on University business with both Air Canada and WestJet. Access these airfares through the online booking tool.

Having difficulties logging in or are new to Western?  Contact Procurement Services to set up your travel account.

Procurement Services has service agreements with event venues in London listed below.
Full details of each venue, services available and contacts can be seen here. 

• Delta Armouries
• Double Tree by Hilton
• Highland Country Club
• Ivey Spencer Leadership Centre
• Lamplighter Inn & Conference Centre
• London Club
• RBC London Place