The University’s Non-Owned Auto Insurance is applicable to University employees traveling on University business. The University employee must be a licensed and qualified driver over the age 21. An "employee" is one who has been appointed officially to the University as academic or administrative staff. Coverage is extended to individuals who have a current appointment on the University’s Payroll System. This would include Graduate Teaching Assistants, Research Assistants and Post-Doctoral Fellows. If in doubt as to the status of an appointment, please contact the Western Corporate Insurance office.
Vehicles can be rented for a period up to thirty (30) consecutive days. There is no insurance coverage under any Western policy beyond this period. Coverage cannot be extended for more than thirty (30) days by renewing or taking out a new rental agreement with the same or another rental agency for the same or another vehicle. If a vehicle is required for longer than a thirty (30) day period, the option of leasing a vehicle from a company who is registered to lease a vehicle should be considered. Contact the Corporate Insurance office for information on the insurance coverage.
The University internal deductible charged back to departments is $500 per incident.
Private passenger or commercial vehicles (cars, light trucks or passenger vans) can be rented. As of May 1, 2009 the University’s Non-Owned Auto Insurance policy has been enhanced to permit the rental of 15-passenger vans.
All vehicles rented for University business must be rented with The University of Western Ontario (UWO) specifically noted on the rental agreement.
Any additional drivers must also be named on the rental agreement and be a licensed and qualified driver over the age 21.
In the event of an accident/incident with a rental vehicle, the University’s Corporate Insurance Office should be advised immediately. (The accident should also be reported as soon as possible to the Police, the Rental Agency and/or the VISA-PCard [1-800-847-2911] claims office.)
The following information must be forwarded to the Corporate Insurance Office no later than 48 hours after the accident/incident:
The University does not carry collision and comprehensive insurance for vehicles rented outside North America therefore appropriate coverage should be obtained from the rental agencies. Insurance for third party liability of at least $1,000,000 inclusive, per occurrence should also be obtained if it is not included in the rental rates.