Western's Educational Assistance Plan
At Western, we believe that educating our staff members is a smart investment. Educational Assistance funding is available to staff as per their employee agreement.
As an eligible staff member, you have access to educational funding for a variety of opportunities relevant to your current or future career aspirations at Western. Advance funding is available for many courses.
You may pursue credit courses at Western or from any other accredited Canadian university or college. Other funded courses include professional development through continuing studies programs and computer training from Western's WTS services.
To learn about the Educational Assistance Process, review the steps below and refer to the FAQs. To see the amount of funding available, see Educational Assistance Amounts June 2021 to May 2022.
Educational Assistance Process
Review your employee agreement. After doing so, if you are unsure if you are eligible, please contact Human Resources at extension 82194.
Consider the knowledge and skills you wish to develop to meet your work goals and to advance your career at Western.
It is recommended that you consult with your supervisor if your course requires time away from work. In some cases, alternate work arrangements can be made to ensure operational needs are met.
Submit the Application for Educational Assistance Form from the left web menu and check Approval.
Apply to the educational institution.
You may be eligible for advanced payment of tuition or fees; in this case, you can make an application for advance funding using the Application for Educational Assistance Form from the left web menu. For more information on advance funding, review the FAQs document on this site.
Otherwise, you may apply for reimbursement after you successfully complete the course.
You must successfully complete the course to qualify for Educational Assistance.
a) If you received Advanced Funding for the course...
Complete the Application for Educational Assistance Form from the left web menu, attach a grade report (or certificate of attendance for non-credit courses) and a fee bill. Submit to Human Resources, Room 5100 in the Support Services Building. If you withdraw, are unsuccessful, or you leave Western before the course ends, you are required to reimburse the University for the full cost of the course.
Exception: Continuing Studies at Western and Western Technology Services verification of course completion will be forwarded directly to Human Resources. You do not need to submit this information.
b) If you are seeking reimbursement after you successfully completed the course...
Complete the Application for Educational Assistance Form from the left web menu, attach a grade report (or certificate of attendance for non-credit courses) and a receipt.
Provided you submit the claim by the 25th of any month, you can expect your reimbursement within one month of submitting your claim.
Please ensure that:
- All forms and documents are in PDF format
- Each page is right side up
- All required attachments are included in one document (i.e. Application form, receipt or statement of account, grade report)
- All documents are sent as attachments to the email. Please do not post them in the body of the email.
Educational Assistance applications may be electronically submitted to email@example.com.
If you require Human Resources forms, documents or other information in an alternative format, please contact firstname.lastname@example.org.
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