New Employee Orientation
Welcome to Western University! There is a lot to think about when you start a new position at Western. This page can help.
Critical Pay Information for New Employees
Please read the document Critical Pay Information for New Employees to understand the importance of providing direct deposit information and an up to date address via My Human Resources . This will ensure your pay reaches you.
New Staff Orientation Checklist
Resources for Western Faculty and Staff on effective use of workplace technology can be found through Western Technology Services.
You may wish to become familiar with Employment Standards in Ontario.
Below you will find a list of some actions you are required to take, as well as some suggestions that will help you have a successful start at Western.
You may also find our New Employee Virtual Orientation Plan to be a helpful tool.
|Actions (for the first days and weeks) in Your Role & Workplace||Suggested Source(s)|
|With your supervisor, review your role and the expected outcomes.||Supervisor|
|Ensure that you understand what is expected of you during the first week.||Supervisor|
|Ask how you will communicate with your supervisor or receive support as you orient to your role.||Supervisor|
|Familiarize yourself with the physical space of your work area:
|Familiarize yourself with the unit/department's role and organizational structure.||Supervisor|
|Human Resources & Safety|
Activate your User ID and Password. See "Steps to Activate User ID & Password".
Get started Activating Your Western Identity. You will need your Employee ID Number. Ask your supervisor.
|WTS Computer Accounts Office
ext 83800 (option 2)
|Enroll in MFA (Multi-factor Authentication). MFA is required for Office 365 including email, My Human Resources and other systems. Get started on the WTS MFA webpage.||WTS Help Desk|
|Ensure that Human Resources has your personal contact information (including bank deposit details).||My Human Resources
Use your User ID and password
Note the date/times of Human Resources or Health appointments. These are usually indicated on the orientation schedule accompanying your offer letter.
Human Resources -
Complete Western's core online training (required for all employees):
Complete the required courses specific to your role.
Add Your Mobile Number to Your Alert WesternU Account:
|If applicable to your role, complete the "Request for Access to Corporate Information" form. Your unit head or administrator can assist with accessing and submitting this form.|
|Contact Parking Services if you need a parking permit.||Parking Services:
Support Services Building, Room 4150
|As needed, ensure Western Technology Services has been contacted for a telephone connection.||Telecommunications:
|Review the information provided on how to effectively use Western phones, email, computers, etc.||Visit the WTS Self-Service web page|
|Obtain your Western One photo ID card from the Student Central - Room 1120 in the Western Student Services building (WSS). Building access information will be programmed into the system based on the pre-authorized access.||Western ONECard|
|As needed, obtain a signed "Western Keys Request Form" from your supervisor. Pick up the key in person and provide Western Identification. Card access to electronically secured work environments is obtained by contacting your department leader or administrator who will complete a Card Access Request Form. (See Card Access on the Campus Police website.)||Keys Request Form|
|Ensure your work area is properly equipped with supplies.||Supervisor / colleagues will assist with orders|
|As needed, order business cards.||Supervisor to use Mustang Market to order cards.|
|As needed, familiarize yourself with Western's purchasing procedures for goods & services.||Financial Services - Mustang Market|
|Familiarize yourself with Western's administrative policies and procedures.||University Secretariat - Policies & Procedures|
|Familiarize yourself with Western’s sustainability initiatives, and learn how you can help contribute to a greener campus.|
|Tour the campus.||Refer to Western's campus map|
|Explore the Western website.||www.uwo.ca|
|Consider a membership at Campus Recreation.||Campus Recreation|
|Look into the Campus Meal Plan. Save 5% on your meals when you use the Campus Meal Plan.||Campus meal plan|
|Find out how to contact your union or association.|
|Consider upgrading your computer skills. WTS offers non-credit computer courses to faculty, staff & graduate students.||WTS Courses|
If you require Human Resources forms, documents or other information in an alternative format, please contact firstname.lastname@example.org.
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