New Employee Orientation

Welcome to Western University! There is a lot to think about when you start a new position at Western. This page can help.

Critical Pay Information for New Employees

Please read the document Critical Pay Information for New Employees to understand the importance of providing direct deposit information and an up to date address via My Human Resources . This will ensure your pay reaches you.  

New Staff Orientation Checklist

Resources for Western Faculty and Staff on effective use of workplace technology can be found through Western Technology Services.

You may wish to become familiar with Employment Standards in Ontario.

Below you will find a list of some actions you are required to take, as well as some suggestions that will help you have a successful start at Western.

Open a PDF version of the chart below to print.

              Actions (for the first days and weeks) in Your Role & Workplace Suggested Source(s)
With your supervisor, review your role and the expected outcomes. Supervisor
Ensure that you understand what is expected of you during the first week. Supervisor
Ask how you will communicate with your supervisor or receive support as you orient to your role. Supervisor
Familiarize yourself with the physical space of your work area:
  • where to hang your coat
  • where to store and eat your lunch
  • where the washrooms are...etc.
  • how breaks and lunch work
  • how each other's absences are covered
  • if there are special telephone and e-mail protocols
  • about relevant health and safety practices
Familiarize yourself with the unit/department's role and organizational structure. Supervisor
Human Resources & Safety
Activate your email address by digitally signing the Acceptable Use Agreement. WTS Computer Accounts Office
ext 83800 (option 2)
Ensure that Human Resources has your personal contact information (including bank deposit details). My Human Resources
Use your User ID and password
Complete Western's Employment Equity Survey.

Complete the Survey here

Equity & Human Rights Services
Somerville House, Room 2319 ext. 83334

Note the date/times of Human Resources or Health appointments. These are usually indicated on the orientation schedule accompanying your offer letter.

Human Resources -
Recruitment, Pension, Benefits & Payroll - 519-661-2194 (or x82194)

Staff/Faculty Health
519-661-2047 (or x82047)

Complete Western's core online training (required for all employees):

  • Health and Safety Awareness - Supervisor -OR- Worker
  • Workplace Hazardous Materials Information System (WHMIS)
  • Accessibility at Western
  • Safe Campus Community: Preventing Harassment, Violence and Domestic Violence at Western

Complete the required courses specific to your role.

Required Training
Other Resources
If applicable to your role, complete the "Request for Access to Corporate Information" form. Request authorization from your unit head and submit the completed form to the Computer Accounts Office (SSB 3300 or fax to x83486). Request for Access Form
Contact Parking Services if you need a parking permit. Parking Services:
Support Services Building, Room 4150
ext. 83973
As needed, ensure Western Technology Services have been contacted for a telephone connection. Telecommunications:
ext 83323

Review the information provided on how to effectively use Western phones, email, computers, etc. Visit the WTS Self-Service web page
Obtain your Western One photo ID card from the Student Central - Room 1120 in the Western Student Services building (WSS). Building access information will be programmed into the system based on the pre-authorized access. Western ONECard
As needed, obtain a signed "Western Keys Request Form" from your supervisor. Pick up the key in person and provide Western Identification. Alternatively, request swipe card access to electronically secured work environments by contacting the department security contact and completing the Card Access Authorization and Request Form. (See Card Access on the Campus Police website.) Keys Request Form
Ensure your work area is properly equipped with supplies. Supervisor / colleagues will assist with orders
As needed, order business cards. Supervisor to use Mustang Market to order cards.
As needed, familiarize yourself with Western's purchasing procedures for goods & services. Financial Services - Mustang Market
Familiarize yourself with Western's administrative policies and procedures. University Secretariat - Policies & Procedures
Familiarize yourself with Western’s sustainability initiatives, and learn how you can help contribute to a greener campus.

Sustainability at Western

Staff Sustainable Actions Checklist

Helpful Suggestions
Tour the campus. Refer to Western's campus map
Explore the Western website.
Consider a membership at Campus Recreation. Campus Recreation
Look into the Campus Meal Plan. Save 5% on your meals when you use the Campus Meal Plan. Campus meal plan
Find out how to contact your union or association.

Employee Groups and Collective Agreements

Consider upgrading your computer skills. WTS offers non-credit computer courses to faculty, staff & graduate students. WTS Courses

Published on  and maintained in Cascade CMS.