New Employee Orientation

Welcome to Western University! There is a lot to think about when you start a new position at Western. This page can help.

Critical Pay Information for New Employees

Please read the document Critical Pay Information for New Employees to understand the importance of providing direct deposit information and an up to date address via My Human Resources . This will ensure your pay reaches you.  

New Staff Orientation Checklist

Resources for Western Faculty and Staff on effective use of workplace technology can be found through Western Technology Services.

You may wish to become familiar with Employment Standards in Ontario.

Below you will find a list of some actions you are required to take, as well as some suggestions that will help you have a successful start at Western.

You may also find our New Employee Virtual Orientation Plan to be a helpful tool.

Open a PDF version of the chart below to print.

              Actions (for the first days and weeks) in Your Role & Workplace Suggested Source(s)
With your supervisor, review your role and the expected outcomes. Supervisor
Ensure that you understand what is expected of you during the first week. Supervisor
Ask how you will communicate with your supervisor or receive support as you orient to your role. Supervisor
Familiarize yourself with the physical space of your work area:
  • where to hang your coat
  • where to store and eat your lunch
  • where the washrooms are...etc.
  • how breaks and lunch work
  • how each other's absences are covered
  • if there are special telephone and e-mail protocols
  • about relevant health and safety practices
Familiarize yourself with the unit/department's role and organizational structure. Supervisor
Human Resources & Safety

Activate your User ID and Password. See "Steps to Activate User ID & Password".

Get started Activating Your Western Identity. You will need your Employee ID Number.  Ask your supervisor.

WTS Computer Accounts Office
ext 83800 (option 2)
Enroll in MFA (Multi-factor Authentication). MFA is required for Office 365 including email, My Human Resources and other systems. Get started on the WTS MFA webpage. WTS Help Desk
Ensure that Human Resources has your personal contact information (including bank deposit details). My Human Resources
Use your User ID and password

Note the date/times of Human Resources or Health appointments. These are usually indicated on the orientation schedule accompanying your offer letter.

Human Resources -
Recruitment, Pension, Benefits & Payroll - 519-661-2194 (or x82194)

Staff/Faculty Health
519-661-2047 (or x82047)

Complete Western's core online training (required for all employees):

  • Health and Safety Awareness - Supervisor -OR- Worker
  • Workplace Hazardous Materials Information System (WHMIS)
  • Accessibility at Western
  • Safe Campus Community: Preventing Harassment, Violence and Domestic Violence at Western

Complete the required courses specific to your role.

Required Training

Add Your Mobile Number to Your Alert WesternU Account:

  • Alert WesternU is Western’s emergency mass notification system that issues important safety messages in the event of a campus-wide emergency.
  • Subscribers are strongly encouraged to add a mobile number to their Alert WesternU account to receive a text message, in addition to an email.
  • For other customization features, watch How-to Customize your Alert WesternU Account on YouTube.
  • Western students, faculty and staff are automatically enrolled in the system via their email address and will receive email notifications.
Alert WesternU
Other Resources
If applicable to your role, complete the "Request for Access to Corporate Information" form. Your unit head or administrator can assist with accessing and submitting this form. 
Contact Parking Services if you need a parking permit. Parking Services:
Support Services Building, Room 4150
ext. 83973
As needed, ensure Western Technology Services has been contacted for a telephone connection. Telecommunications:
ext 83323

Review the information provided on how to effectively use Western phones, email, computers, etc. Visit the WTS Self-Service web page
Obtain your Western One photo ID card from the Student Central - Room 1120 in the Western Student Services building (WSS). Building access information will be programmed into the system based on the pre-authorized access. Western ONECard
As needed, obtain a signed "Western Keys Request Form" from your supervisor. Pick up the key in person and provide Western Identification. Card access to electronically secured work environments is obtained by contacting your department leader or administrator who will complete a Card Access Request Form. (See Card Access on the Campus Police website.) Keys Request Form
Ensure your work area is properly equipped with supplies. Supervisor / colleagues will assist with orders
As needed, order business cards. Supervisor to use Mustang Market to order cards.
As needed, familiarize yourself with Western's purchasing procedures for goods & services. Financial Services - Mustang Market
Familiarize yourself with Western's administrative policies and procedures. University Secretariat - Policies & Procedures
Familiarize yourself with Western’s sustainability initiatives, and learn how you can help contribute to a greener campus.

Sustainability at Western

Staff Sustainable Actions Checklist

Helpful Suggestions
Tour the campus. Refer to Western's campus map
Explore the Western website.
Consider a membership at Campus Recreation. Campus Recreation
Look into the Campus Meal Plan. Save 5% on your meals when you use the Campus Meal Plan. Campus meal plan
Find out how to contact your union or association.

Employee Groups and Collective Agreements

Consider upgrading your computer skills. WTS offers non-credit computer courses to faculty, staff & graduate students. WTS Courses

If you require Human Resources forms, documents or other information in an alternative format, please contact

Published on  and maintained in Cascade CMS.