Dean's Waiver

Required to Withdraw (RTW) from the University

A student will be Required to Withdraw (RTW) from the University for a minimum of 12 months when one or more of the following conditions apply:

  • They did not satisfy the minimum Progression Requirements for continuation of study at Western;
  • They did not meet the conditions of probation; or
  • They have exceeded the maximum number of failed courses allowed (6.0 courses)

This requirement is imposed by Senate academic policy, not by the Dean. The policy governing undergraduate progression and withdrawal can be found here.

The intent behind requiring students to temporarily withdraw is not punitive. It is to provide time for students to reflect on their challenges, address the underlying issues and prepare for future academic success.

Information on how to apply for readmission after the withdrawal period is available on the Welcome website.

Further guidance can be found through the Office of Ombudsperson. 

Dean's Waiver of Progression Requirements

What is a Dean's Waiver

A Dean's Waiver is a discretionary relief that may allow a student who has been Required to Withdraw (RTW) to remain registered without serving the full withdrawal period.

Dean's Waivers are granted only in truly exceptional circumstances, and only where the following conditions are met:

  • The student experienced serious, documented medical or compassionate circumstances that directly impaired their academic performance;
  • The student took reasonable steps to seek help at the time the problems arose (e.g., Academic Advising, instructors, health professionals); and
  • The student presents a realistic and detailed academic plan for future success, including an appropriate program choice and support strategies.

This process is not intended for students whose difficulties were minor, poorly documented or within their control. Students who submit a petition must demonstrate that their circumstances were both serious and beyond their control.

Refer to the Dean’s Waiver Guide provided by the Office of Ombudsperson.

Is the Dean's Waiver Decision Appealable?

No. The decision to grant or deny a Dean’s Waiver lies entirely within the Dean’s discretion and is not subject to appeal.

The Senate Review Board Academic (SRBA) may only consider an appeal when the Dean explicitly requires the student to withdraw as part of a decision issued under the Dean’s authority.

When withdrawal occurs because a student has failed to meet Senate-mandated progression requirements, the Dean has not imposed the withdrawal. Therefore, SRBA does not have jurisdiction to review a denial of a request for a Dean’s Waiver.

How to Apply for a Dean's Waiver

  1. Download and carefully complete the petition form: Dean’s Waiver Petition Form (RTW Waiver Form)
  2. Follow the instructions to explain your circumstances, actions taken, and proposed academic plan. Attach all supporting documentation.
  3. Submit your completed petition and documentation as one combined PDF to: aadasci@uwo.ca
    Subject line: Dean’s Waiver Petition – [Your Full Name]

Please allow up to three weeks for processing.

Deadlines
  • For RTW based on Winter term grades: Submit your petition by June 30 or within seven days of receiving your RTW email notice (whichever is later).
  • For RTW based on Summer term grades: Submit your petition within 30 days of final grades being posted.