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Application Planning

Eligibility

For most Horizon Europe calls, you must apply as a team of at least 3 partner organizations from 3 different European Union or associated countries. Canada is an associated country. At least one of the 3 partners must be from an EU country. In addition to these 3 partners, organizations from other countries may be able to join a consortium. Successful applications often involve more than 5 partner organizations.

Partner with researchers familiar with Horizon Europe

To learn the requirements, complexities and expectations of Horizon Europe Pillar 2 funding, organizations with Horizon Europe program management experience recommend that researchers participate on grant applications as partners on consortia before attempting to lead an application. Currently, it is mandatory for Western researchers to be a partner on any Pillar 2 project.

Internal Application Timelines and Processes

Start Early!

Given the complexity of partnering on a consortium, it is advised to contact your Faculty Research Office and Western Research well in advance (at least 2 months) so we may guide you on institutional requirements and application development.

Notify your Faculty Research Office and Institutional Research Programs (IRP) of your intent to apply at least 2 months prior to application submission. Contact Elizabeth Russell-Minda, Institutional Research Programs Specialist, for required institutional processes, organizational contact information and proposal/budget review timelines.

Do not insert Western's organization PIC # to a proposal without first contacting Elizabeth Russell-Minda.
Register for an account on the EU Funding and Tenders Portal. This will give you access to many resources and applications that you are partnering on.
Budget and Proposal Review. Submit your requested budget and relevant proposal sections for review by both your Faculty Research Office and IRP at least one month in advance of the sponsor deadline. This ensures compliance with university policies and practices and reduces any potential risk to the university and its researchers. Note that in Horizon Europe Pillar 2, RIA & IA proposals, indirect costs are reimbursed at a flat rate of 25% of the eligible direct costs.
At least 5 business days prior to the application submission deadline, complete and submit a ROLA proposal for approval. An IRP Specialist will assist with initiating the ROLA proposal if required.

Gender Equality Plan and Equity, Diversity, Inclusion, Decolonization and Accessibility (EDIDA) Resources

Institutions applying to Horizon Europe must have a Gender Equality Plan (GEP) or equivalent strategy in place to be eligible for funding. Western University is in compliance with the GEP requirements in the following ways:

An official and public document, signed by university leadership, is available on the university's website: Equity, Diversity, Inclusion, Decolonization and Accessibility (EDIDA) Strategic Plan
The following university offices are committed to providing professional resources, training, supports, and expertise in gender equality for implementation, well-being and work-life balance resources: Office of Equity, Diversity, and Inclusion, Western's Human Rights Office, Human Resources Office, and Wellness and Well-Being at Western University
Employment equity policies, practices and supports are available and carried out by the Office of the Vice-Provost and Office of Faculty Relations.
EDIDA awareness-raising, support, and training are available and publicly accessible for teaching and learning, and in research environments via the following offices: Centre for Teaching and Learning, and Western Research
Data Collection and Monitoring: Our university regularly collects, analyzes and reports sex-disaggregated data for personnel (faculty and staff) and students. Data and reporting on gender statistics for faculty are found on the Office of the Vice-Provost and Office of Faculty Relations website; data can also be found on dashboards on the Institutional Planning and Budgeting website. Western reports progress in these areas, based on specific indicators, as evidenced by the recent WIDE Survey.
Training and awareness-raising on gender equality/equity and unconscious bias is available to the entire university community via the following websites: Western's Human Rights Office, Office of Equity, Diversity, and Inclusion, Gender-Based and Sexual Violence Prevention Education

The European Commission is committed to promoting gender equality in research and innovation; therefore, Horizon Europe projects prefer a gender-balanced consortia. It is recommended that you integrate these principles when developing a consortium. See: Gender equality in research and innovation.

Contact Us

For additional information or questions about the program, please contact Elizabeth Russell-Minda, Institutional Research Programs Specialist.