Medical Accommodation

Self Reported Absence

Students who are seeking academic consideration for missed work during the semester may submit a self-reported absence form online provided that the absence is 48 hours or less and the other conditions specified in the Senate policy are met.

Students whose absences are expected to last longer than 48 hours, or where the other conditions detailed in the policy are not met (e.g., work is worth more than 30% of the final grade, the student has already used 2 self-reported absences, the absence is during the final exam period), may receive academic consideration by submitting a Student Medical Certificate (for illness) or other appropriate documentation (for compassionate grounds).

All students pursuing academic consideration, regardless of type, must contact their instructors no less than 24 hours following the end of the period of absence to clarify how they will be expected to fulfill the academic responsibilities missed during their absence. Students are reminded that they should consider carefully the implications of postponing tests or midterm exams or delaying submission of work, and are encouraged to make appropriate decisions based on their specific circumstances.

Students who have conditions for which academic accommodation is appropriate, such as disabilities or ongoing or chronic health conditions, should work with Accessible Education Services to determine appropriate forms of accommodation.

The self reported absence form is available on your Student Center

https://www.uwo.ca/univsec/pdf/academic_policies/appeals/Academic_Consideration_for_absences.pdf

Medical Policy

The University recognizes that a student’s ability to meet his/her academic responsibilities may, on occasion, be impaired by medical illness. Illness may be acute (short term), or it may be chronic (long term), or chronic with acute episodes. The University further recognizes that medical situations are deeply personal and respects the need for privacy and confidentiality in these matters. However, in order to ensure fairness and consistency for all students, academic accommodation for work representing 10% or more of the student’s overall grade in the course shall be granted only in those cases where there is documentation indicating that the student was seriously affected by illness and could not reasonably be expected to meet his/her academic responsibilities.

Accommodation for course work

As soon as possible, students are expected to email appropriate documentation to the Academic Counselling office at arts@uwo.ca. The Counsellor will discuss what accommodation is required with the student. The Accommodation request is emailed to Professors shortly after, and it is the student's responsibility to follow up with professors and make the appropriate arrangements if approved. It is advisable that the student check the course outline for the the Professor or Department policy for missed course work. This will provide you with the preferred method of contact. 

PHYSICIAN NOTES: All physician notes must be in the form of the Student Medical Certificate.

Please send any medical documentation to arts@uwo.ca

For Accommodation for tests or exams, visit EXAMS

Types of Documentation

Personal illness: Students must obtain a Student Medical Certificate and have their Physician or Therapist complete it.

Serious illness of a family member: Obtain a medical certificate from the family member's physician.

In case of a Death: Obtain a copy of the newspaper notice, obituary, death certificate or documentation provided from a funeral director.

For other extenuating circumstances: Check with the Academic Counselling Office - but please note that accommodations cannot be approved without documentation pertaining to circumstances.

 

IMPORTANT NOTE FOR STUDENTS FROM YOUR ACADEMIC COUNSELLING TEAM

Dear Students:

 Academic Counselling is always here to help with your academic needs. if you are in Crisis, please know there are resources available to you! If you just need to talk to someone and are not in crisis, please visit: https://www.uwo.ca/health/mental_wellbeing/

PLEASE NOTE:  Email all medical notes to arts@uwo.ca