Leaders in Learning: Publications of Faculty & Staff

Data Entry Using Word or WordPerfect Templates

 Guidelines - How to Use the Word or WordPerfect Templates

Templates are available below for both Word and WordPerfect users. 

1. To begin, click on the link for Word or WordPerfect templates above and then select the template that you would like to use. Then click on the link and you will be given the option to save the template. Save it to either your hard drive or local network to work on. Open the template in your word processing program and begin entering data.

• You only need to complete the fields that are not filled in, and only those fields that are applicable to the citation you are submitting

• If a particular field does not apply to your citation, you may leave it blank.

• When entering data into the fields, please make sure you follow the format given in the Guide to Field Formats. This is very important, especially in the "Author", "WesternID", and "Editor" fields.

2. Cursor down to DEPARTMENT and use your End key to get to the place for data entry. Enter your department code. After completing this field, you may cursor down once and hit End once to get to the next field for data entry. 

• Do not use hard returns (Enter) during data entry

• When at the bottom of the record, cursor down to the line below  "NOTES:" (one line must be left between records).

3. Save your file by choosing Save As from the File menu. 

Do not use Save when you are saving for the first time or you will overwrite the blank template file although you may copy it again from the webpage. You may want to choose a filename that corresponds to your department code (e.g. CES04-1.wpd).

4. When you have saved your file, you may retrieve your next template into this current file. To do this, have your cursor at the bottom of the record (below the NOTES: field), and choose Insert and File. Select the filename of the template you wish to retrieve and select Insert or <Enter>. The new blank template will then be ready for data entry and will appear under your previous record.

5. Continue to Insert templates into your document until you are ready to Save and Exit. Make sure you have saved the document under a filename that is not a copy of one of the blank templates or you will overwrite the blank template.

6. When you wish to continue your data entry you can either reopen your file, go to the bottom and insert additional templates into the file OR you may start over with a new file, making sure you do not give the same filename as before (you do not want to lose any work). 

7. When you have finished entering all of the citations, and have saved them, send entries as an email attachment to leadersinlearning@uwo.ca. You should also retain a copy of your submissions to allow you to access your departmental submissions and provide backup should anything happen to your submissions. 

Email electronic submissions to: leadersinlearning@uwo.ca

Word Templates  
    Abstract
    Article/Journal
    Chapter
    Computer Sortware/Service
    Electronic Publication
    Film/Videotape Production
    Map or Chart
    Monograph/Book
    Musical Composition
    Performance
    Proceedings  
    Radio/Television Program
    Sound Recording
    Work of Art/Exhibition
   

Word Perfect Templates  
    Abstract
    Article/Journal
    Chapter
    Computer Sortware/Service
    Electronic Publication
    Film/Videotape Production
    Map or Chart
    Monograph/Book
    Musical Composition
    Performance
    Proceedings  
    Radio/Television Program
    Sound Recording
    Work of Art/Exhibition
   

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