Leaders in Learning: Publications of Faculty & Staff

Guide to Field Formats

• Corresponds to the publication date of the item
• Items must have been published/ distributed/ produced between July 1, 2004 - June 30, 2005

• In the Electronic Publications template only, use for the last date that the article was viewed

•  See Personal Names for format
•  The person(s) primarily responsible for the work in the Work of Art/Exhibition template

• See Personal Names for format
• The person(s) primarily responsible for the work
• A faculty member does not have to be the first author of a publication in order to submit the citation to the bibliography. List the authors in the same order as they apperar in the publication

• See Personal Names for format
• The person(s) primarily responsible for the work in the Map or Chart template

• See Personal Names for format
• The person(s) primarily responsible for the work in the Sound Recording, Performance, and Musical Composition templates 
  

• This is to record the date of issue of publication, distribution, performance, exhibition, etc. Date may be written as Month Year (e.g., June 2002) or Month Day, Year (e.g., June 30, 2002) or as year only. Short forms of months may be used.

• Each department has a 3 or 4 letter code. Please consult the Department Codes to find the code for your department. Please enter this code in every record. You may enter more than one code for a citation (for cross-affiliation). Separate each code with a comma, space. (e.g. BAN, SMU).
• Dentistry, Surgery and Engineering Research Centres must first enter the Department Code (e.g. EDE, or FCSU) followed by the Division Code.

• Enter the edition of the work using the format: 1st, 2nd, 3rd, Revised, etc.
• Do not write 'edition' or 'ed.' In this field.

• See Personal Names for format
• This field is to record the name(s) of the editor(s) of the document.

• The number of a specific issue of a journal.
• If a month is given instead of a number, the month may be entered (short forms of months may be used)

• Terms specific to a particular citation
• Most journal articles provide keywords/descriptors on the first or last page of the article
• Separate each term with a comma, space
• Do not capitalize keywords unless these are to indicate proper names
• The keywords listed will be used for database searching and subject indexing purposes

• In the Electronic Publications template only
• The internet address where the item can be found.

• This field is to store any additional information not contained in other fields such as:
• Physical description,
• Language (other than English),
• Institutional Sponsor if the department wishes to include these details with their citations.
• Describe any special characters used in the entry.
• Any other special information about the entry.
• If the citation is for any of the following, then the type of work must be listed in the notes field: Letters, Work Review (book or any other type of review), Editorial 

• Page numbers the document occupies within a larger work (e.g. an article in a journal, or a chapter in a book).
• Enter only page#-page# (e.g. 124-145)
• Do not use the word 'pages' or any abbreviation of 'page' within the entry
• In the Monograph/Book template, this field should be used to record the total number of pages in the book including introductory pages, e.g., iv, 274

• See Personal Names for format
• The names of the Narrators or Performers of the work in the Radio/ Television, Sound Recording, Film/ Videotape, and Performance templates
• An individual's title may be placed in brackets after his/her name for clarity

• Indicate where the item was published in this field
• Include the full name of the city, state/province, and country (if outside of North America)
• If the document was published at multiple sites, enter the Canadian city if available (If no Canadian city is listed, then enter the first city listed)

• See Personal Names for format
• The names of the Producers and Directors of the work in the Radio/ Television Program template

• The name of the publishing/distributing company.
• Also for the Distributor or Local Station for the Radio/Television Program template

• This field is used to record Refereed or Non-Refereed Journals and is only found in the Article/Journal template
• When entering an article, just enter Yes or No in this field.
• This field must be filled in for Articles/Journals

• Enter the series title (in full) If the work is a part of a series and the number if available Example: The Nodd Brothers Series on Recreation; 14            

• Enter the larger work (journal, book, proceedings) here if the citation is within a larger work
• Enter the concert/exhibition title if the work is part of a concert or exhibition in the Performance and Work of Art/Exhibition templates

• Copy the title exactly as it appears on the original source. This includes any typographical errors. If a typographical error is found in the title, then enter the correct spelling of the term in the Notes field. In the case of a search, either term will be found.
• Do not use "Quotation marks" around the title.
• Title on the document is listed in two languages, use both titles and separate with an = sign.

• Document is commonly known by a title other than the original use both titles and separate with an = sign.

• Review or translation of another work, enter: Title. Review/ Translation of...by... and italicize the title of the original work

• Include the Chapter number in brackets after the title if available. Example: Babies in Space (Chapter 1)

• This field should have the name of the template you have chosen and should not be altered (e.g. Article, Computer Software/Service, etc.).

• Source/journal/proceedings number must be entered in this field (if available)
• Do not add abbreviations such as vol. or vol#

• This field records a faculty/staff member's name and is used to to create the web bibliography which lists all items published by author.
• Only include the names of faculty members from your own department
• Enter the Faculty/Staff member's name as Surname, Initial.Initial 

• Multiple or co-authors in a citation within the same department may be separated by a semi-colon and space.

• Enter personal names as: Surname, Initial.InitialExample: Smith, P.J.
• If more than one person is responsible for the work, separate each name by a semi-colon; space

• List the names in the same order as found on the original source
• Corporate Authors may be included in this field by placing an = (equals) before the name of the corporation.                            

• List all authors involved in the work
• Use the EDITOR(S) field for: Compilers, Conductors, Directors, Designers, and Producers in the Sound Recording Template, Film/Videotape Production Template and the Performance Template. Follow the format for Personal Names above and include the individual's title in brackets after his/her name for clarity

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