Research Facilitation

Grant facilitation support is available at varying degrees within individual faculties. Associate Deans (Research) and support staff in Grant Facilitator roles can be contacted for assistance. Click here for a listing of individuals in these faculty roles at Western.

Proposal preparation is key to a successful application; however, there are many participants in the Research Administration enterprise at Western. Resources supporting research at Western are vast and include strategic advice, research program development, guidance for funding programs identified as having strategic importance to the university, compliance, human resources, procurement, knowledge exchange and bibliometrics, communications and promotion, technology transfer, financial and general grant administration.



Identify Opportunities

Research Western’s Role

  • Proactively identify applicable opportunities and potential partners.
  • Manage online access to funding opportunities, including ROLA, PIVOT, funding information pages.
  • Provide tools, communications, workshops to increase awareness of opportunities and deadlines.
  • Provide advice and support to potential applicants.
  • Manage institutional programs.

Other Campus Support

  • Faculty Research Officers, Associate Deans (Research), Chairs, Deans.


Application Preparation/Review

Research Western’s Role

  • Review sponsor guidelines and ensure consistency.
  • Assist PI to identify needs (infrastructure, space, human resources, etc.)
  • Provide tools, templates, processes, technical assistance.
  • Negotiate and review contracts and agreements.
  • Provide guidance related to intellectual property and commercialization.
  • Support compliance needs, including human and animal ethics, biohazard safety, etc.

Other Campus Support

  • Faculty Research Officers, Associate Deans (Research), Chairs, Deans.
  • Procurement, Human Resources, Procurement, Research Finance, Facilities Management.


Write Proposal

Research Western’s Role

  • Grant craft and budget development.
  • Facilitate procurement planning and coordination of internal stakeholder groups.
  • Facilitate the development of knowledge exchange and commercialization plans.
  • Compliance (human and animal ethics, biohazard, etc.) and other administrative requirements.

Other Campus Support

  • Procurement, Research Finance, Facilities Management.
  • Faculty Research Officers, Associate Deans (Research), Chairs, Deans


Submit Proposal

Research Western’s Role

  • Facilitate institutional signatures and coordinate necessary institutional support letters.
  • Complete and finalize necessary contracts and agreements.
  • Ensure adherence to sponsor guidelines and submit completed application.

Other Campus Support

  • Faculty Research Officers


Submit Proposal

Research Western’s Role

  • Notify applicants of results in cases where sponsor hasn’t provided them directly.
  • Post results to Funding Success web page.

Other Campus Support

  • N/A


Post-Award Administration

Research Western’s Role

  • Provide support for ramp-up of research program.
  • Assign speedcode and research account through ROLA, releasing funding when compliance requirements are in place.
  • Host ready-to-spend meetings where necessary.
  • Provide ongoing support for compliance needs (human and animal ethics, biosafety, etc.)
  • Provide support for knowledge exchange, technology transfer and communications.

Other Campus Support

  • Faculty Research Officers, Procurement, Facilities Management, Human Resources, Research Finance, Communications & Public Affairs.