Once the ORF – RE application is approved, the budget finalized, and the award agreement in place, a research project is established in PeopleSoft Financials. Research Finance assists the Researcher with the financial management and reporting for their ORF project and may request an initial start-up meeting to review the budget in detail and explain the strict financial reporting requirements.
Spending on an ORF project or related matching funds cannot occur until research projects are established in PeopleSoft. The start date of the ORF project also relates to the matching funds even if their research contract has been received earlier. Close adherence to ORF guidelines regarding start date of project is imperative.
Expense Guidelines-post award: Although the Ministry of Research and Innovation publishes guidelines for each round of grants – after the award agreement is in place, it is the finalized budget that defines the eligible expense categories for the project. Spending variances will be monitored and explanations provided to ORF as needed.
Delays in Private Sector Matching: If the committed private sector cash and/or in-kind contributions are delayed, the Project Leader should inform Research Development or Research Finance as soon as possible.
Management of the day-to-day ORF Projects for Western is the responsibility of: