Financial Services

Revised Travel & Expense Procedures - Effective July 1, 2018

June 13, 2018

What is changing?

Western Financial Services has revised the Travel and Expense Procedures supporting the MAPP 2.16 Travel and Expense Policy. The procedures have been updated to clarify frequently asked questions and so that you will find it easier to locate information and quickly get to relevant sections using links from the table of contents.

When is this effective?

The revised MAPP 2.16 Travel and Expense Procedures are in effect as of July 1, 2018.

What does this mean for me?

The revised Travel and Expense Procedures will be updated on the University Secretariat page as of July 1, 2018: https://www.uwo.ca/univsec/pdf/policies_procedures/section2/mapp216_procedure.pdf

While not an exhaustive listing, please note that the following sections include new or clarified requirements or documentation:

1.      Approvals for Exceptions – Section A.1

2.      Roles and Responsibilities – Section B.3.2

3.      Supporting Documentation – Section B.4

4.      Eligible Expenses – Section C

a. Class of Travel (Air and Rail) – Sections C.1.1 and C.1.2

b. Accommodations (long-term, parking) – Section C.2.1

c. Meals and Entertainment (long-term meal allowances) – Section C.3.1

d. Meals and Entertainment (Alcohol and Cannabis) – Section C.3.2

e. Meals and Entertainment (Hospitality) – Section C.3.3

f.  Equipment (ownership) – Section C.4

 
Please refer to the Summary of Changes and Clarifications to Procedures for Policy 2.16 Travel & Expenses Reimbursement for further details about updates and clarification.

The Operational Excellence series provides a training session to assist users in understanding travel and expense policies, procedures, and guidelines. To learn more about the Travel Expense Claims: Guidelines & Processes (OPER3) session visit: http://www.uwo.ca/hr/learning/courses/operational_courses.html

Questions or concerns should be directed to Financial Services Travel Department at x85499 or travel@uwo.ca or Jessica Claeys at x85279 or jclaeys2@uwo.ca.