Space to store and collaborate on documents and other information with colleagues

Each Team hosts a file structure similar to Windows or OneDrive, where you can create and nest folders to easily organize your work. This file structure is found in the Files tab, at the top of every Channel.

Each Channel within teams as its own Files tab which can help seperate relevant information, however it will also mean another destination to direct users to.

To create folders in Teams:

1. In Files, select New then select Folder
2. Once your folders are created you can upload documents and organize accordingly

For extra organization, folders can also be colour-coded. Right click on any folder, then hover over Folder Color to change its colour.

To send users to destinations outside of the organization, you can create external links to web content much like you can with any other web-based platform. Links are created and hosted within the Files tab, among your other folders and files.

To create a link:

1. In Files, select New then select Link
2. Enter the URL to link to and name your link (a reconizable and identifying name)

Bulk messaging is another feature the Microsoft environment is capable of. You can message members of a Microsoft 365 group all at once rather than relying on other mailing lists. WTS can assist with restricting sending access for Groups, hiding them in Outlook, and bulk-adding members. Group management is performed through Outlook

Please see our Groups webpage for more information.

To send bulk emails with Groups:

1. Create and populate a M365 Group within Office
2. In Outlook, send emails to your Groups as needed

OneDrive allows for collaboration and storage with all Microsoft 365 products. To learn more about collaborating and storage with OneDrive please see Microsoft's Collaborate in OneDrive page.