Senate Agenda - EXHIBIT III - January 18, 2002



1. Faculty of Engineering Name Change

Recommended: That the name of the Faculty of Engineering Science be changed to the Faculty of Engineering, effective January 1, 2002, as recommended by the Council of the Faculty of Engineering Science.


Throughout North America Western's is now one of the only, if not the only, Faculty of Engineering Science. While the title may be unique, this is also a concern for Western's Engineering students. It has placed them, and continues to place them, at a disadvantage with many employers who envision Engineering Science as being a sub-discipline of Engineering or of Science. (At the University of Toronto, for example, Engineering Science is an Engineering sub-discipline, and there is a Department of Engineering Science offering an accredited program in Engineering Science.) Therefore, a number of potential employers may feel that our students hold some sort of specialized, applied Science degree, rather than a true Engineering degree, granted by an accredited Faculty of Engineering. Recently an alumnus was denied the P.E. status in Texas, as Western's program does not show among the accredited programs awarded by Faculties of Engineering.

At this time the Faculty is not seeking to change the titles of its degrees. The degree title (Engineering Science) appears to be consistent with that offered through other educational institutions in North America. Nor is the Faculty proposing to change names of courses at this time. The appropriateness of maintaining the current nomenclature for degrees and courses will be reviewed by the Faculty, however.

The timing of the name change coincides well with a revamping of the Faculty's Communications Strategy, a priority for the coming year(s). Informal surveys of students and alumni show support for this proposed name change. In summary, the Faculty feels the proposed name change is essential for its students and for the future of the Faculty itself, so that it may be recognized as the modern research-intensive organization it has become.

Related changes to the Constitution of the Faculty are included in the Report of the Senate Operations/Agenda Committee at this meeting of Senate. See Exhibit I.

2. Revised Employment Equity Policy

Recommended: That Senate provide advice to the Board of Governors, through the Vice-Chancellor, recommending the approval of the revised Employment Equity Policy (Appendix 1).


On March 17, 1988, The University of Western Ontario became a signatory to the Federal Contractors Program ("FCP"). As an organization with more than 100 employees which has contracts with the Federal Government of $200,000 or more, Western is subject to the FCP. The FCP is intended to ensure that organizations doing business with the Federal Government strive to achieve a representative workforce and a commitment to employment equity. The program identifies Aboriginal peoples, members of visible minority groups, persons with disabilities and women as groups historically disadvantaged in employment in Canada. These are the "designated groups" referred to in the FCP.

The FCP sets out eleven criteria for compliance. These include, but are not limited to, the collection and maintenance of information on the employment status of designated group employees, analysis of designated group representation within the organization, establishment of goals for hiring, training and promotion, establishment of a work plan for reaching these goals, and authorization for representatives of the FCP to conduct compliance reviews. Failure to comply with the eleven criteria will result in a loss of opportunity to do business with the Federal Government, and ineligibility to receive Federal contracts of any value.

Western adopted "The Employment Equity Program" (the "Policy") in November, 1988. The Policy required Western to develop a formal employment equity plan. This work plan was approved by the Board of Governors in October 1993. Neither the Policy nor the work plan have been revised since their adoption.

The Policy sets out a statement of principle on employment equity and outlines how this will be reflected in what Western does. For example, the Policy provides that Western will promote the full participation of designated group members in its workforce and will introduce special measures where appropriate. The Policy also created the President's Standing Committee for Employment Equity (the "Committee") to assist Western in determining and achieving its employment equity goals. The membership of this Committee was set out in the policy and included representatives from the various employee groups on campus.

In the spring of this year, the Committee reviewed the existing policy and determined that several changes were warranted. The first of these changes was simply to better articulate the principles of employment equity. This resulted primarily in language changes in the opening principles. The Committee also restated the actions under the sub-heading "Policy" as "Objectives" and added some further actions in keeping with the criteria of the FCP. Finally, the Committee restructured its own membership to be consistent with the changes in employee groups and unionization that has taken place on campus since 1988.

It is hoped that updating the current policy will also be seen by the community as a renewal of Western's commitment to the principles of employment equity. The attached revised policy will be presented to the Board of Governors for approval on January 24, 2002.


1. ADF New Research and Scholarly Initiative Awards (Small Grants Competition) - Funding Recommendations for Spring 2001 and Fall 2001

The Academic Development Fund New Research and Scholarly Initiative Award - Small Grants Competition is funded jointly from the Academic Development Fund and the Research Promotion Fund, each source contributing $80,000 annually. The maximum value for individual grants is $7,500.

In the Spring 2001 competition, 62 applications were received from all constituencies on campus for consideration for funding. Approximately $80,000 (plus a one-time disbursement from ADF Major Grants Competition) was available for allocation. The requests for funding amounted to $408,067; whereas a total of $135,398 was awarded among the 22 applications approved for funding.

In the Fall 2001 competition, 45 applications were received for consideration for funding. Approximately $80,000 was available for allocation; whereas the requests amounted to $288,978. Of the 45 applications, 16 were approved for funding.

Funding recommendations for the Spring 2001 and Fall 2001 ADF New Research and Scholarly Initiative Award Small Grants competitions are shown on Appendix 2 (Spring) and Appendix 3 (Fall).

2. Traffic and Safety Issues Regarding North Campus Building

SCUP discussed traffic and safety issues related to construction of the North Campus Building, to follow up on concerns expressed at the December 7, 2001, meeting of Senate.

The following three options will be considered to resolve potential problems for students crossing Perth Drive to access the new classroom building.