University Secretariat

Directory of Records

The University of Western Ontario Directory of Records, which includes an index of Personal Information Banks (PIBs), is based on Western’s Records Retention and Disposal Schedules. These Retention and Disposal Schedules reflect the functions that particular records document or support. Both the Directory of Records and Records Retention and Disposal Schedules are divided into the following nine functional categories:

Within each category, individual headings correspond to the major series or types of records that relate to specific functions, activities or subjects. Although the general structure of the Records Retention and Disposal Schedules has been established, individual schedules are currently in the process of being developed and implemented. As a result, the specific record series identified within each functional category of the Directory of Records may change over time. The current development status of the Records Retention and Disposal Schedules for each functional category is noted beside its title below. Only series that are part of approved Records Retention and Disposal Schedules are assigned numbers.

Records series titles that contain at least onePersonal Information Bank (PIB) are linked to the corresponding PIB index entry or entries, which will provide details on the type of personal information maintained, where it is located, how it is used, to whom it is disclosed, and how long it is retained. Questions about the PIBsshould be directed to the Information and Privacy Office.

01 Administration [Schedule Development Status: In Progress]

(top)


02 Human Resources [Schedule Development Status: In Progress]

(top)


03 Financial Resources [Schedule Development Status: Approved]

(top)


04 Real Property and Moveable Assets [Schedule Development Status: Pending]

(top)


05 Student Affairs [Schedule Development Status: Approved]

(top)


06 Community Services [Schedule Development Status: Pending]

(top)


07 Teaching [Schedule Development Status: Approved]

(top)


08 Research and Development [Schedule Development Status: Pending]

(top)


09 Information and Communications [Schedule Development Status: Pending]

(top)