Thunderbird to Outlook 2013

This document will guide you through switching from Mozilla Thunderbird to Outlook 2013.  It is assumed Microsoft Office 2013 is already installed on your system.  If you do not have Office 2013 installed, contact your regular IT support.  Instructions are also provided for configuring Office 365 as an IMAP account in Thunderbird.  Please note users are unable to configure the Western Calendar in Thunderbird.

Moving Local Folders from Thunderbird to Office 365

Step 1 – Open Thunderbird.  If you receive the error message in Fig. 1, click Cancel

Fig. 1

Step 2 – Click Tools, click Account Settings

Fig. 2

Step 3 – Click Server Settings for your account, fill out the below information and click OK

  • Server Name:
  • Port: 993
  • User Name: your full email address

Fig. 3

Step 4 – When prompted, enter your UWO password and click OK

Fig. 4

Step 5 – Drag and drop your Local Folders to your UWO account to move them back to the server.  Depending on the size of your Local Folder, it may take some time to copy them to the UWO mail server.

Fig. 5

Moving Personal Contacts from Thunderbird to Office 365

Step 1 – Open Thunderbird, click Address Book

Fig. 6

Step 2 – Click Tools, click Export

Fig. 7

Step 3 – Enter a name for your contacts backup.  Change the “Save as type:” to Comma Separated (*.csv).  Save it somewhere you can remember, such as Documents.

Fig. 8

Step 4 – Find the .csv file you just created and open it in your editor of choice (Excel, Excel Online, OpenOffice etc).  Rename the “Primary Email” field to “E-mail Address” without the quotes.  Save the file.

Fig. 9

Step 5 – To import your contacts into Office 365, go to and login using your full email address and password.  Click the square blue People button.

Step 6 – Click the Settings button in the top right corner and choose Options.

Fig. 10

Step 6 – Choose “Import Contacts” on the left.  Click the Browse button, find the .csv file containing your contacts and click Open.  Click the Import button.

Fig. 11

Moving Message Filters from Thunderbird to Office 365

Message filters in Thunderbird are not compatible with Outlook 2013 and cannot be migrated automatically.  You will have to recreate any existing mail filters in the new Office 365 system.  A full explanation of Inbox Rules can be found here.

Step 1 – Open Thunderbird.  Click Tools, click Message Filters

Fig. 12

Step 2 – Take note of any existing Message Filters.  Click on a filter and click Edit to see the details of that filter.

Step 3 – Go to and login.  Go to your Inbox

Step 4 – Click Settings in the top right corner, click Options, click Inbox Rules on the left

Step 5 – Click the + button to add a new Inbox Rule

Step 6 – In the "When the message arrives" section, you can choose the criteria your Inbox rule looks for.  Common criteria are Sender, Recipient, or included words in the body or subject

Step 7 – The "Do the following" section is where you choose how to process the message.  Common actions are to move the message to a specified folder, forward to another email address, or delete the message

Fig. 13

Make Outlook look like Thunderbird

This document explains how to make Outlook (2010/2013) look and function more like Thunderbird.

To minimize the top ribbon

  1. Right-click anywhere on the ribbon
  2. Select Collapse the ribbon
  3. In Outlook 2010, it will be Minimize the ribbon

To place the reading pane at the bottom

  1. Click View
  2. Click Reading Pane
  3. Select Bottom from the dropdown

To automatically mark messages as read

  1. Click View
  2. Click Reading Pane
  3. Select Options from the dropdown
  4. Check the box to Mark items as read when viewed in the Reading Pane

To turn off the People Pane at the bottom of the screen

  1. Click View
  2. Click People Pane
  3. Select Off from the dropdown

To turn off the body preview of a message (Outlook 2013 only)

  1. Click View
  2. Click Message Preview
  3. Select Off from the dropdown
  4. Select All mailboxes in the pop-up window

To change the column headings

  1. Click View
  2. Click View Settings
  3. Choose Columns... in the window that appears
  4. Choose the headings you'd like to see and change their order by pressing Move Up or Move Down.

To turn off the date grouping from message list

  1. Click View
  2. Click View Settings
  3. Select Group By... in the window that appears
  4. Uncheck the top box to Automatically group according to arrangement

To apply these settings to all your folders

  1. Click View
  2. Click Change View
  3. Select Apply Current View to Other Mail Folders from dropdown
  4. Check all the parent folders and check Apply view to subfolders. This does not work Deleted Items, Sent Items, Drafts, etc.

To lessen the size of the displayed message header (Outlook 2013 only)

  1. Click the small up arrow (or caret key: ^) in the lower right corner of header in the message preview pane

To sync all mail locally instead of just 12 months worth (Outlook 2013 only)

  1. See this Microsoft document for directions

To turn off the default Calendar reminders option

  1. Click File
  2. Click Options
  3. Choose Calendar
  4. Uncheck the option for Default reminders

To change the Forward and Reply options

  1. Click File
  2. Click Options
  3. Choose Mail
  4. Under the Replies and Forwards option, change:
    1. When replying to a message to Prefix each line of the original message
    2. When forwarding a message to Prefix each line of the original message

To get rid of the Favorites option

Outlook 2013

  1. Click View
  2. Click Folder Pane
  3. Uncheck Favorites in the dropdown

Outlook 2010

  1. Click the Folder tab
  2. Click Show in Favorites

To keep extra line breaks

  1. Click File
  2. Click Options
  3. Choose Mail
  4. Uncheck Remove extra line breaks in plain text messages in the Message Format section

Setup IMAP in Thunderbird

Because Thunderbird is not compatible with Exchange, users that wish to set up their email in Thunderbird must use IMAP.  Please note this may result in a reduced email experience.

  1. Click Tools --> Account Settings (If you don’t see a Tools menu, press the Alt button on your keyboard)

    Fig. 1

  2. Click Account Actions
  3. Click Add Mail Account

    Fig. 2

  4. Fill in your Name, Email Address, and Password

    Fig. 3

  5. Click Continue
  6. Select Manual Config

    Fig. 4

  7. Enter the server settings below:
    • Incoming
    • Type: IMAP
    • Server Hostname –
    • Port – 993
    • SSL Type – SSL/TLS
    • Authentication – Normal Password
    • Outgoing
    • Server Hostname –
    • Port – 587
    • SSL Type – STARTTLS
    • Authentication – Normal Password
  8. Click Done

    Fig. 5

  9. Click OK to close the Account Settings window

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