Institutional Quality Assurance Process Institutional Quality Assurance Process

Process/Timelines

Spring 2022

NOTICE OF UPCOMING REVIEW: Cycle 2023-2024 Administrative Coordinator (SGPS)

Contact Centre for Teaching and Learning (CTL) for support with planning faculty retreats, surveys, etc/: Graduate Chair, Administrative Contact (Graduate Assistant)

 

Early Fall 2022

PRELIMINARY MEETING: Administrative Coordinator (SGPS), Senior Data Anaylst (SGPS), Program Coordinator (Graduate Program Design), SGPS, Graduate Chair, Administrative Contact (Graduate Assistant)

(Associate Dean is optional)
Coordinated by Administrative Coordinator (SGPS)

 

Fall 2022 -Spring 2023

Brief Writing 

Retreats/ Surveys

Graduate Chair, Administrative Contact (Graduate Assistant)

 

Fall 2022

PROGRAM DESIGN MEETING: Program Coordinator (Graduate Program Design) Administrative Coordinator (SGPS), Graduate Chair, Administrative Contact (Graduate Assistant)

Coordinated by: Program Coordinator (Graduate Program Design) SGPS

 

December 1, 2022

SGPS Membership reviewed and confirmed in grad net

Email to Administrative Coordinator (SGPS), indicating approval

Graduate Chair, Administrative Contact (Graduate Assistant)

 

December 2022

Participate in Academic Quality & Enhancement (OAQE)/ Centre for Teaching and Learning (CTL) Preparing for Curriculum Retreat Workshop

Graduate Chair, Administrative Contact (Graduate Assistant)

 

January -February 2023

UPDATE MEETING (Data tables presented): SUPRG Co-Chairs, Administrative Coordinator (SGPS) , Senior Data Anaylst (SGPS), Program Coordinator (Graduate Program Design), SGPS, Graduate Chair, Administrative Contact (Graduate Assistant)  (Associate Dean is optional)
Coordinated by Administrative Coordinator (SGPS)

 

February – May 2023

COMPLETION OF SELF APPRAISAL / DRAFT brief COMPLETE
Coordinated by Graduate Chair
Submitted to Administrative Coordinator (SGPS)

June 1, 2023

SUBMIT DRAFT BRIEF (Volume One), CV’s (Volume Two), Proposed list of external reviewers (Volume Three)  
Coordinated by Graduate Chair
Submitted to Administrative Coordinator (SGPS) 

June –July 2023

SGPS REVIEW BRIEF / RETURN TO PROGRAM: SUPRG Co-Chairs, VP (SGPS),
Coordinated by Administrative Coordinator (SGPS) 

July –September 2023

UPDATE BRIEF / SUMBIT FINAL / PROPOSE EXTERNAL CONSULTANTS: Graduate Chair, Administrative Contact
Coordinated by Candace Loosley, Administrative Coordinator (SGPS)

DATES FOR REVIEW: Provide 2 day options from October - March
Coordinated by Graduate Chair and Administrative Contact, Administrative Assistant (SGPS)

Fall 2023

DISCUSS/SELECT EXTERNAL CONSULTANT(S)
Coordinated by SUPRG Co- Chairs, VP (SGPS),

CONTACT EXTERNAL CONSULTANT
Coordinated by Administrative Assistant (SGPS)

 

FALL -WINTER 2023-2024

SECURE ON-SITE VISIT: October/March
Coordinated by Administrative Assistant (SGPS), Graduate Chair and Administrative Contac

 

AFTER SITE VISIT

External Reviewer report due: Within two weeks of review
Coordinated by External Consultant(s)

External Reviewer report Distributed To Dean, Associate Dean, Chair and Graduate Chair
Coordinated by Administrative Coordinator (SGPS)

Response to External Reviewer report: Separate responses from Dean and Graduate Chair to VP (SGPS)
Coordinated by Administrative Coordinator (SGPS)

FINAL ASSESSMENT REPORT DRAFTED -Director, Academic Quality & Enhancement and Internal Reviewer within two weeks
Coordinated by Administrative Coordinator (SGPS)

REPORT, RESPONSE FROM DEAN/ GRADUATE CHAIR AND EXECUTIVE SUMMARY DISTRIBUTED: To SUPRG
Coordinated by Administrative Coordinator (SGPS)

 

May 2024

REVIEW OF REPORT BY SUPRG AND SUMMARY OF REPORT: To Senate Committee on Academic Policy and Awards (SCAPA), and Senate
Coordinated by Administrative Coordinator (SGPS. Director, Academic Quality & Enhancement,  and Associate Secretary

 

June 2024

REPORT FROM PROVOST: To Quality Council on behalf of University with outcomes

Coordinated by Administrative Coordinator (SGPS. Director, Academic Quality & Enhancement,  and Associate Secretary