Vaccination Requirements

In time for the fall 2022 term, Western is taking measures to guard against COVID-19 in our community and do all we can to protect in-person learning for the academic year.  

After extensive consultation with its science experts and its community, Western has updated its COVID-19 Vaccination Policy effective August 22, 2022.

The updated policy requires all members of the Western Community to provide proof of vaccination including the primary series plus a booster shot (generally, three doses total) of any combination of COVID-19 vaccines recognized by Health Canada . 

New employees must submit their proof prior to beginning their appointment, position or affiliation. 

Steps to Provide Proof of Vaccination

1.  Activate Your Western Identity

If you do not currently have a computer account at Western (User ID and @uwo email), you will need to activate your Western Identity:

  1. Once your appointment, position, or affiliation has been entered on the Human Resources Information System, obtain your Western Employee Identification Number either by contacting your Unit Administrator or Human Resources.
  2. Activate your identity and email by following the instructions at What is Your Western Identity and How to Get Started (Employee section).
  3. After activating your account, you will be instructed to enroll in multi-factor authentication (MFA).

2.  Upload Proof of Vaccination Status

Once you have activated your Western Identity and have enrolled in multi-factor authentication (MFA), login in to My HR (My Human Resources) and select My Vaccinations to upload your proof of vaccination as per Western’s policy.

For detailed steps visit our webpage How Do I...? and look for 'Add, correct or view vaccination records'.

In Ontario, proof of vaccination can be obtained through the province’s COVID-19 website.

Likewise, individuals from out-of-province can obtain proof of vaccination through their provincial government. 

Those who received vaccinations outside of Canada should submit proof for each dose received. Documents not in English or French should have a certified translation.

Note: If you are a student who is also an employee, you only need to submit your proof of vaccination once to either My Student Center or My HR, provided that you use the same User ID for both systems.

Accommodation Requests

Following the directive from the Council of Ontario Medical Officers of Health, only in rare circumstances may individuals be granted an exemption for medical reasons and other grounds protected under the Ontario Human Rights Code. Individuals granted an exemption will be required to undergo testing, with test results submitted to the University. More information and access to the forms required for this request can be found at COVID-19 Vaccine Information.

Where accommodation has been requested and is under review or has been granted, you will need to provide proof of two negative COVID-19 rapid antigen tests commencing one week before attending campus and will continue each week that you attend campus, as set out in the policy. Details on testing will be provided at the time an accommodation has been requested.

Inquiries?  Please email takecare@uwo.ca.


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