Financial Services

Ordering Methods

Purchase Order

Mustang Market is Western's web-based eProcurement solution for sourcing and purchasing. Products can be sourced and purchased from Western contracted suppliers who showcase their products and pricing electronically using the marketplace; or can be purchased from non-contracted suppliers using various purchasing forms found in the marketplace.

"Just wanted to say how much I love this new system (Mustang Market).  It is so efficient and quick!!"       
Kim Denault, Office & Concession Supervisor

Preferred Vendors

Procurement Services has negotiated several systems contracts and supplier agreements to obtain better value and to simplify the procedure for acquiring specific goods and services. Use Mustang Market to place an order from one of Western's preferred suppliers.

Standing Orders

Standing Orders may be issued to repeatedly purchase a product or service from the same Vendor. Once the order is set up, all you have to do is call the Vendor and they will send the goods you need; charges are submitted against the purchase order number generated at the time the standing order is created. Standing Orders can be used when any of the following transactions are anticipated:

Initiating a Standing Order

To initiate a Standing Order, the Purchaser must complete and submit an order in Mustang Market using the Under or Over $10,000 form

  • In the description section of the form, enter SO to indicate that it is a standing order and include the time period for the standing order. This is typically, the Western fiscal period
  • Ensure you select 'Standing Order - Yes' on the Summary Tab, after you Proceed to Check-out
  • In the Internal Notes section, on the Summary Tab, enter the previous Purchase Order number for the vendor IF this standing order is to replace one previously in place with the same vendor
    • NOTE: If you have already recieved an invoice that is to be applied against the Standing Order, forward the invoice to Finance using campus mail.  Do not use the Invoice Attached form as this would create a NEW purchase order and would NOT charge the invoice against the standing order.
       

Purchasing Card (P-card)

The VISA Purchasing Card allows you to obtain your goods quickly and pay for them immediately while providing you the flexibility to make purchases at your convenience. The P-card may be used at authorized vendors who accepts VISA and there is no cost to you. It is a good alternative to petty cash or a purchase order for your low dollar purchases.

The Purchasing Card cannot be used for:

To apply for a P-card print the form and guidelines and mail the completed application to the address below.
To make changes to an existing P-card complete a change request form and return it to the Procurement Services Administrator

Procurement Services Administrator
Suite 6100
Support Services Building

OR

contact the Procurement Services Administrator:
pcard@uwo.ca
519-661-2111 Ext. 88563

Western Internal Services

To ensure compliance with Research Granting Agencies and strengthen internal controls, the Bookstore retail outlets (which include Campus Computer Store and Graphic Services) have implemented a system to verify authority.  The Bookstore will verify the individual is affliated to Western and has spending authority for the amount of the purchase on the speedcode provided. Spending Authority is granted by one of the methods below;

If an authorization is not on file with Finance and/or users do not have an authorized dollar limit, the Bookstore will accept personal forms of payment.