Requests for Academic Relief

NEW: Student Illness Reporting Tool Site

The health, safety and wellness of the university community is important to Western. During the current COVID-19 situation, it is essential for Western to track the impact of illnesses for the University. The Middlesex-London Health Unit must receive this data to be able to quickly understand the magnitude of illness affecting the university community.

Beginning March 18, 2020 at 9:00 a.m. all Western students are asked to use a new, online Student Illness Reporting Tool to track and monitor illnesses, whether the illness impacts the submission of course work or not. This tool takes the place of the need to submit a medical note and the Self-Reported Absence System used by undergraduate students.

If you are unable to attend your labs/simulations or clinical experiences due to illness, please continue to follow our normal procedures of contacting your unit/agency and clinical instructor and sending a completed Absence from Professional Practice form to Denice Litzan at dlitzan@uwo.ca (Collaborative students) or Michelle Wagler at mwagler@uwo.ca (CTF students).

Undergraduate students in the Arthur Labatt Family School of Nursing seeking academic relief are required to meet with the academic counsellor for their specific program.

Preparing for an Appointment

Requests for compassionate or religious reasons

  • Bring supplemental documentation specifying the nature of the relief being requested

Requests for medical reasons (illness or injury)

These documents will be retained in the student's file, and will be held in confidence in accordance with the Western's Official Student Record Information Privacy Policy.

The Process

The request and supporting documents will be assessed during the initial appointment and subsequent appropriate academic relief will be determined by the academic counsellor in consultation with the student's instructor(s).

Academic relief may include:

  • Extension of deadlines
  • Arranging special exams
  • Re-weighting course requirements
  • Granting late withdrawals without academic penalty

Please Note:

  • A meeting with an academic counsellor is a mandatory requirement to seek academic relief
    • Medical notes will not be accepted by School of Nursing reception staff
  • Academic relief is not automatically approved and shall be granted only where the documentation indicates that the onset, duration and severity of the illness are such that the student could not reasonably be expected to complete their academic responsibilities
  • It will not be sufficient to provide documentation indicating simply that the student “was seen for a medical reason” or “was ill”
  • Medical accommodation may NOT be approved for minor illness like colds, non-acute vomiting or diarrhea, menstrual cramps, insomnia or for past illnesses
  • Whenever possible, students requiring academic relief should provide notification and documentation in advance of due dates, examinations, etc
    • Students must follow up with their instructors(s) in a timely manner once relief has been approved by the appropriate academic counsellor