NursingWestern Health Sciences

Pre-Placement Requirements

Placement Requirements

The Arthur Labatt Family School of Nursing is committed to meeting standards of practice in nursing by ensuring that students attain and maintain required certifications and meet recommended immunization standards.

Placement requirements, forms/documents, and deadlines are available to students by logging into the OWL Placement Information site.


Michelle Wagler
FIMS & Nursing Building
Room 3336
519-661-2111 x86958

Government Regulations

Nursing students are required to meet specific health and safety standards as outlined by Ontario law. The Government of Ontario, and the organizations offering practice placements, mandate specific medical and non-medical requirements that must be met by students before beginning a practice placement. These measures are in place to protect students, co-workers and patients.

Pre-Placement Clearance Instructions

In order to meet the pre-placement requirements, students must complete the following steps:

  • Book an appointment with Student Health Services (well before the requirement deadline)
  • Gather all documentation and update immunizations/vaccinations, as per the Medical Requirements listed below
    • Immunizations are available directly from Student Health Services and should be booked prior to the clearance appointment
  • Gather all other documentation and renew qualifications as required, as per the Non-Medical Requirements listed below
    • Mask fit testing can be done at Student Health Services
    • Students requiring testing shoudl be sure to mention this when booking an appointment
  • Bring original documentation to the clearance appointment
    • Student Health Services will scan documentation and students should retain the originals

Student Health Services Appointment

Students need to make an appointment with a Student Health Services nurse for final clearance.

They are encouraged to book appointments early, even if all documentation is not in place. Don’t wait until the last week to book an appointment as appointment times will fill.

Ensure that all requirements have been met and proof of completion has been received BEFORE attending the scheduled appointment. Students will not be cleared until all requirements have been submitted and if there is anything outstanding, students will be required to pay for an additional appointment.

Note: The influenza vaccination (flu shot) is only available during flu season. Documentation is due annually by November 15 and can be submitted to Student Health Services without an appointment. Submission information to be provided in the Fall term.

If documentation is missing or a requirement is not complete, students will need to book another appointment for an additional fee.

In situations where an appointment must be cancelled, do so at least 24 hours prior to the appointment to avoid being charged for a missed appointment. The cancellation line can be reached 24 hours a day at 519-661-3030.

Please bring to the appointment:

  • Blood lab reports (as required)
  • Yellow immunization card or other proof of immunization
  • Certification cards (as required)
  • Original and a photocopy of all documents

Student Health Services Fees

Initial Clearance Appointment $40
Missed Appointment $40
Mask Fit Test $30
Additional Appointment $20
Copies of Documentation $20
Immunizations OHIP
All prices listed include HST and are subject to change

Medical Requirements

To ensure the safety of both students and patients, the immunizations listed below are required for all nursing students prior to any contact with patients/clients. It is the student’s responsibility to ensure that all immunization requirements have been met and to maintain a current immunization status throughout the program. Documented proof of immunization is mandatory and may be requested by practice partners. Students must be prepared to show their immunization documentation to agencies upon request.

Failure to maintain the required immunization status will result in the student not being able to participate in the placement, thereby jeopardizing completion of the course.

Entering Students (Collaborative Year 2, CTF Level 3, MN-NP Program)

  • Tuberculosis (Mantoux) - documented proof of a 2-Step TB Skin Test (TST)
    • If a 2-Step TST was completed more than 12 months ago, a current 1-Step TST is also required
    • If either TST is positive, the student will require medical follow-up with chest x-ray
  • Varicella - a positive serologic test for the antibody, or documented proof of 2 vaccinations
  • Measles, Mumps, Rubella (MMR) - a positive serologic test for antibody, or documented proof of two vaccinations
  • Pertussis - documented proof of vaccination within the past 10 years
  • Tetanus/Diphtheria - proof of primary series of vaccines, or a booster with the past 10 years
  • Polio - proof of complete series of vaccines
  • Hepatitis B - proof of primary series and a serology test, or a series of 3 injections followed by an antibody check
  • Influenza - annual vaccination
    • Documentation due by November 15

Returning Students

  • Tuberculosis (Mantoux) - 1-Step TST required annually
    • If TST is positive, the student will require medical follow-up with chest x-ray
  • Influenza - annual vaccination
    • Documentation due by November 15
  • Tetanus/Diphtheria/Pertussis - students must ensure they maintain these vaccinations

Non-Medical Requirements

Standard First Aid

Required for entering BScN students only. Certification must be valid for clearance into first term of placements (i.e. Collaborative Year 2, CTF Level 3).

CPR - Health Care Provider (HCP)

BScN students are required to recertify annually (regardless of their card expiration date) and certification must be valid for the entire duration of each placement*. Students in the MN/NP program must maintain a valid certification for the entire duration of each placement*. The Level HCP course is designed for healthcare providers who have a duty to respond to medical emergencies. Level C CPR certification is not acceptable, students must obtain CPR at the Healthcare Provider level. 

Workplace Hazardous Materials Information System (WHMIS)

Valid for 3 years and must be valid for the entire duration of each placement*. Students may take WHMIS from any provider (e.g. place of employment), and Western provides this training for students as well. Students may complete Western University's WHMIS - basic online training available in OWL - with a minimum mark of 80%.

Mask Fit Testing

Valid for two years and must be valid for the entire duration of each placement*. If a significant amount of weight is lost or gained, or in th event of dental/facial surgery, the mask fit test will need to be redone. Male students must be clean shaven in order to be properly fitted. Students may be tested at the provider of their choice and this service is also available to our students through Western Student Health Services. It is recommended that students be tested for one of the following mask types: 3M 1860S, 3M 8210, 3M 1870/9210.

Criminal Screening (police record check)

Students must obtain a police record check with vulnerable sector screening (VSS) from their local police service. This requirement must be completed annually and must be valid for the entire duration of each placement*.

Students are advised to keep a copy of their criminal screening documentation as many placement partners request proof that this requirement has been met. Students must also be prepared to complete the police check process more frequently if asked by an agency. Students are not required to share their criminal screening information with staff/faculty in the School of Nursing, however they are required to disclose results to practice partners if an occurance exists. A criminal record may negatively affect a student's ability to complete the BScN program and their eligibility to register with the College of Nurses of Ontario or an equivalent regulatory body.

Students should familiarize themselves with the requirements and process, including fees, identification to bring, and processing times in order to meet this requirement in a timely manner. Fees are the responsibility of the student and processing times vary depending on the volume of requests. Processing time for police checks varies. Students are encouraged to start the application process well in advance. It is the responsibility of the student to ensure each check includes a Vulnerable Sector Check.

Students who require a School of Nursing VSS Authorization Letter or London Police, Toronto Police, or OPP record check form can download these documents from the Placement Information site in Owl (Resources > Forms & Documents), or may contact the Placement Coordinator, Requirements & Information if an original letter is needed.

WSIB Student Declaration of Understanding

As per the Ministry of Training, Colleges and Universities Workplace Safety Insurance Board (WSIB) coverage policy, students are required to sign the WSIB or Private Insurance Coverage Declaration of Understanding prior to participation in any practice placements.

*Students with certifications/requirements expiring during the placement period must renew (before expiry) and provide updated documentation to Western Student Health Services to continue to be eligible for placement. This will require another appointment and there will be a charge for this appointment.

Occupational Health and Safety Awareness Training

Entering students are required to complete the Ministry of Labour Health & Safety at Work online training module. Proof of completion certificate is required.

Practice Placements and Health Sciences Placement Network (HSPnet)

The Health Sciences Placement Network (HSPnet) is a database used by the Arthur Labatt Family School of Nursing and many of its practice partners to manage student placements. During first year, students receive the document Identified Purposes and Handling of Personal Information in HSPnet (available through Owl). They are required to sign and return the Consent Form for Use and Disclosure of Personal Information to the School of Nursing.

Confidentiality Agreements

As a nursing student you have access to healthcare information and are bound by legislation to keep the information that you access confidential. In order to be able to access this privileged information, students must, in a classroom setting, review the components of privacy and confidentiality, write a quiz demonstrating knowledge acquisition, and sign a the School of Nursing Privacy & Confidentiality Agreement. This agreement is housed in each student’s file for the duration of their time within the nursing program.

Workplace Safety Insurance Board (WSIB) Coverage

The government of Ontario, through the Ministry of Training, Colleges and Universities (MTCU), reimburses WSIB for the cost of benefits it pays to Student Trainees enrolled in an approved program at a Training Agency (university). Ontario students are eligible for Workplace Safety Insurance Board (WSIB) coverage while on placements that are required by their program of study. MTCU also provides private insurance to students should their unpaid placement required by their program of study take place with an employer who is not covered under the Workplace Safety and Insurance Act.