Associate Dean (Academic) Newsletter

March 2021 Edition 

Hello from Tracy Isaacs, Associate Dean (Academic)


In this month’s newsletter:

  • Important Dates
  • What we do
  • Intent to Register
  • Deadline to withdraw without Academic Penalty
  • Summer Activation and Registration
  • Application for Graduation
  • Digital Student Experience
  • Mental Health Support
  • Academic accommodation
  • Chat with counselling
  • Covid on Campus
  • News from AHSC
  • Events

Important Dates: 

February 13th 21st

  • Reading Week


February 19th

  • Final April exam schedule released, no room assignments


February 22nd

  • Intent to Register opens


February 16th

  • Summer Term Activation opens
  • Summer course registration begins


February 26th

  • Summer 2021 Supplemental OSAP Applications available
  • Last day to apply for Fall/Winter OSAP
  • In Absentia February Convocation


March 1st

  • Applications to graduate in June 2021 available


March 14th

  • Last day to mark a second-term half course as Discovery Credit
  • Last day to drop a second-term half course without academic penalty


March 19th

  • Last day to submit supporting documentation for OSAP


March 31st

  • Intent to Register closes



What we do: 

Please note: we are operating virtually at the moment. All questions can be directed to or can be answered by visiting our website-

  • compassionate issues or other problems that would affect your attendance and performance in courses
  • Requests for special examinations or extensions for term-work, special permissions
  • Appeal procedures/interpretation of Senate regulations
  • Graduation issues
  • Progression questions
  • Requests for academic accommodation for major illnesses, compassionate issues or other problems that would affect your attendance and performance in courses

Intent to Register

Intent to register is the process of declaring your program of study and will take place in February and March. Though typically we would hold in-person info sessions and department appointments, this year will be a little different, as things will be virtual. Keep your eyes posted to the Arts and Humanities Facebook page and our Counselling site for more information about upcoming info sessions.

Intent to Register will be available in February until March 31st at 11:59PM via your student center account.  Instructions available online here 

Who should submit an Intent to Register? 

Students currently in Year 1 should complete an ITR in order to declare their program(s).  As well, senior students who would like to revise any aspect of their program should complete an ITR.
For students that do not complete an ITR, your ITR choice will be automatically set to continue in the current program.  Provided students meet program progression requirements, you will continue in the current program(s).

Deadline to withdraw without Academic Penalty

The deadline to withdraw without penalty (WDN) from second-term courses (suffixes B/G/X) is Sunday, March 14 (extended to Monday, March 15). Students withdraw without penalty via their student center account at Courses dropped after this deadline will result in an automatic failure (F = 40%).

Summer Activation and Registration

Students intending to enroll in courses for the spring/summer term may complete their Summer Activation via their student center account starting February 16, 2021.  For more details, please visit as well as
  • For Spring/Summer sessional dates and deadlines, please click here
  • To access the Spring/Summer Timetable click here

Application for Graduation:

Application to Graduate for June 2021 available via the student centre account as of March 1.  The deadline to apply for June Convocation is April 30. 

Digital Student Experience

Things look a lot different this year. While some of you may be returning to in-class lectures, others are working remotely.

Find the online support you need to be successful remotely. Visit the Digital Student Experience website

Mental Health Support

Most people have been touched by mental health concerns. During this very unpredictable time, stress and anxiety are at an all-time high, and we at counseling want you to know that you are not alone. There are many resources on campus to help you. Please don’t hesitate to reach out and get the help you need. Please take a look at the resources here: if you need any more information email us at We are here to help!

Academic accommodation

Please note that we understand that things happen.  Health and mental health issues can be accommodated for, with the proper documentation. Please get a medical professional to fill out the Student Medical Certificate and send it with all relevant details to This MUST be done in a timely manner. If you need accommodation for something, you must inform your instructor (no personal details are necessary) and contact counselling ASAP.  You can find more info on our website. Please also make sure if you are looking to change a course, drop a course, etc., that you adhering to all deadlines. We cannot accommodate late drops and adds and must follow university and senate policies.

Chatting with Academic Counselling now available: A note from your Counselling team

It’s been strange not seeing all of you in person. We miss our students dreadfully and can’t wait for the day to see you in our office again. We know it’s been tough trying to navigate everything virtually, but we are hoping that our new chat function helps with this a little. You can now chat with a member of our team Tuesdays from 1:00 – 3:00 and Thursdays 10:00 – 12:00. Just go to our website and hit the chat icon, where someone can assist you. There are also other chat functions for various resources on campus (such as the registrar’s office) so please take the time to reach out!

A note about COVID on our campus

We know this is a very strange time and that things are very different from other years. Please remember that we are here for you virtually to help you to navigate through any academic issues. Please take a look at the resources in this newsletter and on our website, and don’t hesitate to email us at As a community it is our responsibility to act accordingly to prevent the spread of COVID. Please do your part. Follow the London and Middlesex Health Unit on social media, and take a look at their website to stay updated:

News from AHSC