Associate Dean Newsletter
Jan Plug, Acting Associate Dean (Academic)
Faculty of Arts & Humanities
Dear Arts and Humanities Students,
As the Acting Associate Dean for 2019-20, I have the pleasure of welcoming you to a new academic year. I’m looking forward to working with the wonderful staff in the Arts and Humanities Counselling Office and to meeting many of you over the coming months. Together with the counselling team, we’ll be posting regular newsletters, which will include reminders of important dates and other information we hope will be useful to you throughout the year.
I wish our new students an especially warm welcome and hope all of you have a great start to the new semester.
In this month’s edition of the Associate Dean’s Newsletter:
- Important Dates
- A note from your Academic Counsellors
- Missed classes
- If you're struggling
- Important Dates
September 5 - Classes start
September 8 - Deadline for applications for Autumn Convocation
September 13 - Last day to add a full course, a first time half course, a first-term full course or a full-year half course on campus and Distance Studies
September 15 - Deadline to apply for relief against a final grade in a Summer Day course
September 30 - Awards deadlines (see newsletter for more info.)
October 1 - Last day for students on exchange or a letter of permission to submit transcripts for graduation at Autumn Convocation
You can find a more comprehensive list of important dates in the academic calendar on the Western website: http://www.westerncalendar.uwo.ca/SessionalDates.cfm?SelectedCalendar=Live&ArchiveID
2. A note from your Academic Counsellors
Welcome to the 2019-20 academic year! For those of you are that are new to Arts and Humanities, we extend a warm welcome! To our returning students, we can’t wait to see you again! Our counsellors, Ben and Amanda and our assistant counsellor Carrie are always happy to help!
Our drop in hours are Monday – Thursday 9:30 – noon, 1:00 – 4:00 and Friday 9:30 – noon. As your Counsellors, we are here to assist you in making sure that your academic year is successful. Our afternoon hours are usually very busy, and we do encourage you to come during our morning hours when possible.
We can assist you with the following academic concerns:
- Academic advice, course selection
- Course changes, withdrawals, special permissions
- Progression requirements and mandatory withdrawal
- Requests for academic accommodation for major illnesses, compassionate issues or other problems that would affect your attendance and performance in courses
- Requests for special examinations or extensions for term-work
- Appeal procedures/interpretation of Senate regulations
- Graduation issues
For full information about our services and procedures, please take a look at our website: https://www.uwo.ca/arts/
If you have any questions, please feel free to email us at firstname.lastname@example.org
We want to extend our welcome to you and to remind you how important it is to take good care of yourself. September can be a busy and overwhelming month, but making sure you are taking care of your health by getting enough sleep, exercise and eating properly will ensure that you have a good head start to the year.
If you find that you are struggling with issues related to your health, please note that Student Health Services are here for you: https://www.uwo.ca/health/shs/index.html
If you feel as though you are struggling with Mental Health related issues, please know that there are many places that can assist you on campus. You are not alone.
Psychological Services has many resources available to assist you
If you find you require some assistance with your time management, organization, note taking etc., please remember that the Student Development Centre is here to assist you, and offers presentations designed to help you to stay on top of your studies.
SDC also offers the PAL Centre for students to meet with Learning Peers to assist with course-specific and learning strategies
If you need to burn off some stress, don’t forget that full time students get a free rec centre membership! There are also many sports clubs and Intermurals offered: https://www.uwo.ca/campusrec/
Don’t hesitate to drop us an email or to pop by during or office hours.
We look forward to seeing you soon!
Ben, Amanda & Carrie
3. Missed Classes, Tests, Assignments, Exams, etc.
If a situation arises in which you miss a significant amount of classes, or any assignment, test, exam, etc., you should seek official accommodation. Usually students are not excused from any course responsibility without a professionally documented reason, i.e., illness, death in the family, legal commitment, etc. Any request for accommodation must come through the Faculty counselling office in University College room 2230. If you have to miss an exam, assignment, etc., due to illness, you should see a doctor right away, both to be treated and to document the illness. For documentation, don't wait too long since some doctors will not issue notes to excuse you from an exam if you aren't exhibiting any symptoms of the illness that caused your absence. In turn, you must submit your documentation to your academic counsellor no later than two business days after the date specified for resuming responsibilities.
By the way, for medical accommodations, you must use the Student Medical Certificate that can be found at the following link:
4. If You're Struggling
Should you run into any difficulties whatsoever during the course of your studies, please don't hesitate to communicate with your instructors if it involves a single course. If the difficulties affect more than one course, or you feel that they are too personal in nature, then please stop by the Academic Counselling Office in University College room 2230 to see one of our academic counsellors, Amanda Green and Ben Hakala. Anything you relate to our counsellors is done so in private and any dealings with course instructors, or any other individual, is done in complete confidentiality. There are stringent privacy laws in this province and we adhere to them. Counsellors are also able to direct you to the appropriate support services if you require counselling that goes beyond academic counselling.
You do not need an appointment to see a counsellor. Just check in with Carrie at the reception desk when you arrive. We have drop-in office hours Monday through Thursday from 9:30-noon and 1-4, and on Fridays from 9:30-noon.
Please check our website for any changes to drop-in hours
If you are uncertain why you received the grade you received on a piece of work or for a course, you may ask your professor for an explanation. If her/his explanation doesn’t satisfy you, then you have every right to appeal to the undergraduate chair of the department offering the course. This is your education and you have a right to an explanation of how you were evaluated in a course. Ultimately, you have the right to submit a formal appeal if you do not believe that your work has been assessed fairly.
The appeal process is spelled out in the University Senate regulations and is a confidential process. Ordinarily, the instructor is not involved in the appeals process.
6. Scholarships for Arts and Humanities Students
The Arts & Humanities Student Council Award, the Rogers Family Award in Arts, the Parents Fund Award in The Faculty of Arts and Humanities, the Kate and Robert Taylor Scholarship in Visual Arts, the Mackie Cryderman Award for Excellence in Creative Writing or Theatre Studies, and the Mackie Cryderman Award for Excellence in Visual Arts. It would be a great idea to apply if you meet the requirements. If you have any questions regarding these scholarships, please contact the Academic Counselling Office in the Faculty of Arts and Humanities in UC 2230 or at email@example.com. The eligibility and application details are as follows:
Arts and Humanities Student Council Award
Awarded annually to a full-time student in second, third, or fourth year in the Faculty of Arts and Humanities, who has achieved a minimum 80% average in the previous year of study, and has contributed to the growth and development of the Arts and Humanities community through extra-curricular involvement and/or philanthropic work. A one-page statement outlining the candidate's extra-curricular involvement must be submitted to the Dean's Office in the Faculty of Arts and Humanities by September 30. The scholarship and awards committee in the Faculty of Arts and Humanities will select the recipient. This award was established by the Faculty of Arts and Humanities Student Council through student levy donations. Value: 1 at $1,000
Rogers Family Award In Arts
Available to full-time students registered in the third year of study in the Faculty of Arts and Humanities at The University of Western Ontario based on academic achievement in Year 2. Preference will be given to students who have demonstrated the greatest increase in their annual academic average between the first year of university study and completion of the second year of university. Candidates must also demonstrate an aptitude for creative and innovative thought, exceptional achievement in extracurricular activities and commitment to active citizenship. Application forms can be obtained from the Office of the Registrar and must be returned to that office not later than September 30. A university selection committee will choose academically-qualified recipients based on the application and essay submission. Established through the generosity of Ted and Loretta Rogers and Family. Value: 2 at $2,500
The Parents Fund Award In The Faculty of Arts and Humanities
Awarded annually to a student in second, third or fourth year in the Faculty of Arts and Humanities who has achieved at least a 75% average while demonstrating leadership in the community and participating in extra-curricular activities. Application forms are available from the Registrar's web site and must be submitted to the Office of the Registrar no later than September 30. The recipient will be chosen by the Faculty of Arts and Humanities scholarship committee. Established in 1997 through the generosity of Western Parents. Value: 1 at $750
Kate and Robert Taylor Scholarship in Visual Arts
Awarded annually to an undergraduate student entering Year 4 of an Honours Bachelor degree with either an Honours Specialization or a double Major in the Department of Visual Arts, based on academic achievement and a student statement of intent. The application must include the artist’s CV and artist’s statement as well as a high level outline (max 500 words) of the student’s proposed Practicum art project, including medium, a synopsis of their vision, what they are trying to communicate to the audience and how they visualise audience engagement. Submissions can be made to the undergraduate office in Visual Arts and are due by September 30 each year. The Scholarship and Awards Committee in the Department of Visual Arts will select the recipient. Value: 1 at $1,000. This award was established by a generous gift from Kate Taylor, abstract artist, BFA'87 and Robert Taylor, BA’87 (Honors Economics), who seek to support Studio students enabling them to fulfil their vision relating to their practicum. Kate and Rob hope that, by providing support for expenses including, but not limited to, art supplies, marketing and promotion, Studio artists can build a body of work that will help propel them successfully into the art community post-graduation.
Mackie Cryderman Award for Excellence in Creative Writing or Theatre Studies
Awarded annually to a student enrolled in Year 2, 3 or 4 in the Honors Specialization in Creative Writing and English Language and Literature or Major in Theatre Studies program in the Faculty of Arts and Humanities, who demonstrates excellence and potential in either Creative Writing or Theatre Studies. Students must have a minimum 70% average, with plans to work in the creative writing or theatre arts field after graduation. A one-page statement outlining the candidate’s creative accomplishments and plans for their future career in creative writing or theatre studies must be submitted to the Departmental Office, English & Writing Studies by September 30th. The Scholarship Committee of the Department of English & Writing Studies will select the recipient. Students are eligible to apply in Year 2, 3 and 4 and may receive the award in each year should they be selected. If there are no students who meet the criteria, the award will not be given out. This award was established by a generous gift from the Hazel Cryderman-Wees Foundation in honour of Hazel’s sister-in-law, Mackie. Value: 1 at $2,000. Mackie Cryderman studied at the Winnipeg School of Art and at the Ontario College of Art, with a number of members from the Group of Seven. She created the vocational art department at the H.B. Beal Technical School in London, Ontario (currently known as H.B. Beal Secondary School). She also taught at Western University and Fanshawe College. Mackie Cryderman was an accomplished artist in a variety of media, working in watercolour, oil, metal and leather as well as pursuits in jewelry making, graphic design and carving. Mackie died in 1969 at the age of 73.
Mackie Cryderman Award for Excellence in Visual Arts
Awarded annually to students enrolled in Year 2, 3 or 4 in a Bachelor of Fine Arts program in the Faculty of Arts and Humanities, who demonstrate creative excellence and potential in Visual Arts. Students must have a minimum 70% average, with plans to work in the visual arts field after graduation. A one-page statement outlining the candidate’s creative accomplishments and plans for their future career in visual arts must be submitted to the Departmental Office, Visual Arts by September 30th. The Scholarship Committee of the Department of Visual Arts will select the recipients. Students are eligible to apply in Year 2, 3 and 4 and may receive the award in each year should they be selected. If there are no students who meet the criteria, the award will not be given out. This award was established by a generous gift from the Hazel Cryderman-Wees Foundation in honour of Hazel’s sister-in-law, Mackie. Value: 3 at $2,000. Mackie Cryderman studied at the Winnipeg School of Art and at the Ontario College of Art, with a number of members from the Group of Seven. She created the vocational art department at the H.B. Beal Technical School in London, Ontario (currently known as H.B. Beal Secondary School). She also taught at Western University and Fanshawe College. Mackie Cryderman was an accomplished artist in a variety of media, working in watercolour, oil, metal and leather as well as pursuits in jewelry making, graphic design and carving. Mackie died in 1969 at the age of 73.
To see a full list of scholarships visit: westernu.ca/arts/funding
7. Upcoming Events of Interest
There are always lots of things going on at Western and in Arts and Humanities. You’ll see posters that tell you about different things that are happening, but you can also get the information online.
Follow @westernuArts on Twitter to stay up to date with all of the activities going on in our faculty!
To see what’s happening soon in Arts and Humanities, you can go to the Arts and Humanities Events page: http://www.events.westernu.ca/events/arts-humanities/
To see what’s happening all over campus, check out the Western Events Calendar: http://events.westernu.ca/
Best wishes for a successful first month.