March 2018

Associate Dean Newsletter - March 2018


Tracy Isaacs, Associate Dean (Academic)
Faculty of Arts & Humanities 

Dear Arts and Humanities Students,

 Every time I’m writing the March newsletter I can hardly believe it’s already March. We are entering the home stretch of the winter term, and that means a flurry of activity as you complete essays and other assignments leading up to the end of classes and the final examination period. No matter where you are in your program, March is exciting and exhausting all at the same time. You can see the light at the end of the tunnel (exciting!), but there are a few twists and turns left before you get to it (exhausting).  Remember to take some time to regroup when you need it. Leisure seems like a luxury but it’s actually an essential element that will help you recharge. And activity has a similarly restorative, energizing effect. May you find balance in the frenzy that is March.

In this month’s issue of the Associate Dean’s Newsletter, I’ll be covering:
1. Important Dates
2. Final Exams
3. Grade Submissions and Incompletes
4. Applying to Graduate
5. Summer Courses
6. Intent to Register
7. Resources for Students in Need

Important Dates
March 7th – Last day to drop a second-term half course or a second-term full course without academic penalty
March 30th – Good Friday
April 1st – Easter Sunday
April 11th – Fall/Winter Term classes end
April 14th- 30th – Final exam period
April 30th – Deadline for applications for graduation: Spring Convocation

Final Exams
Please carefully review the information regarding exams found on our website:

The final exam schedule can be found here:
Be mindful that accommodations for missed exams are not granted for sleeping in, misreading the exam timetable, or not being able to find your exam room. If you fall ill, please note that you must go and see a doctor and obtain a Student Medical Certificate, which must be filled out. You can find the Student Medical Certificate on our website here:

Grade Submissions and Incompletes
Course instructors must submit grades for their course a week after the final exam or, in the case of a course that doesn't have a final exam, a week after the end of classes. If you are unable to complete your course requirements because of documented reasons (usually medical) then you must see us in Academic Counselling immediately.

Applying to Graduate
For all students who are eligible to graduate, please visit the Convocation information page (, especially “preparing to graduate,” ( which outlines what you need to do to ensure that you receive your diploma and are eligible to walk across the Convocation stage. Most importantly, if you are unsure about the programs you think you are graduating with, please consult your academic counsellor sooner than later. The deadline to apply for Spring Convocation is April 30, 2018.

Summer Courses
Summer registration began on March 2nd, but you can still register in courses. Please note that you must do your summer term activation first – you can find information about activation, courses and dates on the Summer Academic Calendar:

Intent to Register
If you haven't already done so, don't forget to complete your Intent to Register online through the Student Centre. The deadline is March 31st, so now is a good time to get this out of the way. By completing your ITR online, you are letting Western know that you are returning in September, and the program that you plan to take next year. If you do not do this, you will not be able to register for courses. Please follow this link to read the ITR Planning Guide:
You'll also see information on the Academic Counselling website about the ITR process and about Department Counselling and Info Sessions.  If you have specific questions about your program options for next year, please come to the Academic Counselling office in the International & Graduate Affairs Building Room 1N20 to speak to Amanda Green or Ben Hakala.

Resources for Students in Need
Across campus we have various activities and resources to assist students. If you feel overwhelmed or stressed, please reach out to someone and be aware of the resources available to you.

Student Development Centre:
SDC has many resources, from individual counselling to learning skills. They are located in Western Student Services Bldg (WSS), Room 4100 and their hours are 8:30 – 4:00.

Learning Skills Services:
Learning Skills Services offers valuable resources to help students with challenges including exam preparation and time management. They also host ongoing workshops to improve writing and learning. To find out more about what’s being offered and to sign up, visit their website:

Wellness Education Centre:
The Wellness Education Centre (in the basement of the UCC) is a safe environment where you can discuss the various resources available on campus. Wellness events can be found here:

Student Wellness Guide:

Mental Health and Wellness Resources:

Wishing you all the best for this last full month of the winter term.

Yours sincerely,

Tracy Isaacs, Associate Dean (Academic), Faculty of Arts & Humanities