University of Western Ontario

Report and Recommendations of the November 11, 1996
UWO Act Review Committee Annex 3

CAMPUS & COMMUNITY AFFAIRS COMMITTEE

Terms of Reference

1.   The Campus and Community Affairs Committee is a Committee of
     the Board constituted to advise the Board on affairs and
     activities which are not within the purview of other
     committees of the Board, or which can be more conveniently
     considered by the Campus and Community Affairs Committee.

2. The Committee may report and make recommendations to the Board
concerning the following campus affairs:

          (a) the relationship of campus components and
               organizations to the University as a whole,
               provided that such relationships do not fall within
               the purview of the Senior Operations Committee;

          (b)    (i)     the use of the University's name and
                         coat-of-arms,
                (ii)     the naming of buildings, roads,
                         structures, etc.,
               (iii)     the use of University facilities for
                         other than regularly-scheduled academic
                         purposes,

               except that the Coordinating Committee may direct
               such reports and recommendations to the Property
               and Finance Committee;

          (d) procedures for the election of Board members under
               clauses 9.(1)(e), (f), and (g) of the UWO Act
               (1982).

3.   The Committee's concerns also include promotion and
     maintenance of good relations with the University's public,
     including:

(a) general relationships with:

               -    the municipalities and counties of
                    southwestern Ontario, the provincial and
                    federal governments;
               -    the teaching hospitals and related health care
                    organizations;
               -    the community at large, e.g. ethnic groups,
                    charitable organizations (United Way);
               -    the alumni of the University;

          (b) affiliation and other agreements which require
               Board approval, or as may be referred by the
               President.

          (c) vehicles of community relations (e.g. publications,
               special events, media relations), and may make
               recommendations thereon to the President.

          The Committee may report to the Board on the status of
          relationships between the University and its public, and
          may make recommendations as required.

4.   At the direction of the Board or the Coordinating Committee,
     any other matters within the jurisdiction of the Board
     pertaining to campus and/or community affairs or activities,
     which are not within the purview of another committee of the
     Board, may be referred to the Campus and Community Relations
     Committee for review and recommendations to the Board.

Membership and Procedure

5. The Committee shall consist of at least thirteen members,
including:

(a) the following ex officio members:

                    The Chair of the Board
                    The Vice-Chair of the Board
                    The President
                    The Provost & Vice-President (Academic)
                    The Vice-President (Administration)
                    The Vice-President (External)
                    The Secretary of the Board

          (b) at least six members of the Board, including at
               least one member of Faculty, one member of Staff,
               and one student.

6. The Chair of the Committee shall be appointed annually by the
Board among the members appointed under section 5.(b) above.

7. The Secretary of the Board shall be Secretary of the
Committee.

8.   At the discretion of the Board or the Coordinating Committee,
     the Committee may receive periodic or special reports from the
     President or a Vice-President on matters described in sections
     2. and 3. above.

9.   At the request of the President, the Committee may invite
     recommendations, proposals, or submissions from individuals or
     components of the University, or from campus organizations,
     where the Committee is of the view that such proposals or
     submissions may assist it in dealing with matters under its
     purview.