The meeting was held at 1:00 p.m. in Room 40, Richard Ivey School of Business.
SENATORS: 58
A. Belcastro, D. Bell, D. Bentley, G. Blazak, W.A. Bridger, C. Callaghan, T. Carmichael, G. Cherian, M. Curry, L. Dagnino, R. Darnell, P. Davenport, P.A.W. Dean, H. DeLasa, J. Doerksen, A. Esterhammer, W. Flintoff, T. Fulton, J. Garland, R. Harris, R. Howse, N. Kapoor, G. Leckie, A. Lee, F. Longstaffe, J. MacKinnon, P. Mahon, S. Mangsen, D. McCarthy, J. McMullin, M. McNay, L. Milligan, P. Neary, M. Nolan, K. Okruhlik, S. Osborn, A. Percival-Smith, L. Petrykowski, C. Prabhakar, J. Roth, D. Sandler, S. Siegner, E. Skarakis-Doyle, A. Stock, P. Stooke, B. Tepperman, B. Timney, J. Van Fleet, A. Vandervoort, M. Varsava, J. Wallace, A. Weedon, G. Weese, M. Westmacott, J. White, R. Whyte, B. Wood, M. Workentin
Observers: B. Dominick, L. Gribbon, D. Jameson, M. Lawless
By Invitation: D. Riddell
The minutes of the meeting of May 18, 2001, were approved as circulated.
Ms. Callaghan referred to Section 8.1, Penalties for Violation of Circulation Privileges contained in the Access Code for Western Libraries which was approved at the May 18 Senate meeting. She clarified that suspension of privileges comes into effect the day after the material is due. The three-day grace period means that fines are not incurred. The Library submitted an enhancement request to the system provider such that a notice to the borrower would be generated three to four days before the material is due thereby providing advanced warning.
Dr. Harris recalled that at the last meeting Dean Neary questioned the need for continuing Senate Grievance Committee was questioned. Although most faculty members are covered by the new collective agreement, there are two categories of faculty who are not: one group will be covered should Senate approve today the Procedures for Casual Academic Appointments of Faculty [excludes physicians appointed in the Faculty of Medicine & Dentistry] and the physicians in the Faculty of Medicine & Dentistry are the other group. It is expected that a document concerning the appointment of physicians will be presented to Senate in the Fall. Once that is in place, the Senate Grievance Committee will be disbanded. In the meantime, the current Conditions of Appointment for clinical faculty includes a grievance procedure where the ultimate stage of grievance is the Senate Grievance Committee.
The President reported on the following items: Strategic Planning Task Force Report, a meeting of the Unity Group with Minister Cunningham, a presentation to the Standing Committee on Finance and Economic Affairs, the SSHRC Report on the Future of the Humanities, and an update on the May 9th provincial budget. Slides used during his presentation are attached as Appendix 1.
On behalf of the Operations/Agenda Committee, it was moved by E. Skarakis-Doyle, seconded by M. Workentin,
That the Senate seat held by Ryan Whyte, elected representative to Senate for the Graduate Student constituency, be declared vacant as a result of his resignation, and
That Tarek Elsolh (PhD II, Engineering Science) be elected to complete Mr. Whyte's term (September 1 to October 31, 2001).
CARRIED
It was moved by E. Skarakis-Doyle, seconded by R. Harris,
That Senate approve and recommend to the Board of Governors, through the Vice-Chancellor, the Procedures for Casual Academic Appointments of Faculty(1)* at The University of Western Ontario Exhibit In, Appendix 1.
Dean Okruhlik observed that the policy and procedures are to apply to individuals who are not and will not be eligible for membership in the faculty bargaining unit. She asked described a situation where a professor is hired for a post-retirement casual appointment but is needed to teach a full-year course, and asked whether the Faculty would be precluded from hiring that person as a limited-duties professor. Dr. Harris responded that a Faculty would not be precluded from this option, however, one should be aware that individuals hired under this new policy will become eligible for membership in the UWOFA union, should they teach the equivalent of one full course in the year. It is intended that the document will address the appointment of individuals whose connections with the University are minimal, such as local dentists who assist in the dental clinic. About 50-60 individuals per year are appointed under these conditions.
In response to a question about the appointment of physicians, given that they are excluded from the Casual Appointments policy, Dr. Harris stated that it is expected that a revised document covering physicians in the Faculty of Medicine & Dentistry will be presented for Senate's approval in the Fall.
The question was called and CARRIED
It was moved by E. Skarakis-Doyle, seconded by B. Timney,
That the Composition of the Subcommittee on Research Ethics Policy be revised as follows:
1) Add one community representative to the membership, to be appointed by the Vice-President (Research) for a two-year term
2) Delete the position of Deputy Chair, Health Sciences Research Ethics Board (who is non-voting unless acting as Alternate for the Chair of the Health Sciences Research Ethics Board)
3) Revise the office acting as Secretariat to the Subcommittee from the Office of Research Services (Research Ethics section) to the Office of Research Ethics.
CARRIED
At its meeting of May 18, 2001, Senate received additional nominations for the membership of the Nominating Committee in the Report of the Operations/Agenda Committee. An election by mail ballot was held and the results of the election are that Tom Carmichael (Arts) and Tony Percival-Smith (Science) were elected for terms to November 2001 and Alison Lee (Arts) was elected as an alternate for M. Floryan for a term from August 1, 2001 to May 31, 2002.
At the last Senate meeting Professor Katz asked that The Operations/Agenda Committee review the placement of Enquiries on the agenda. The Operations/Agenda Committee discussed the issue and reaffirmed its view that the Enquiries item, coupled with New Business, is appropriately placed at the end of the agenda.
Senate was informed that the Operations/Agenda Committee approved, on behalf of Senate, the amendment to the list of Candidates for Degrees for Spring Convocation 1979, contained in Appendix 1 to the Senate minutes of June 1, 1979:
Faculty of Social Science
Bachelor of Arts
ADD: SHARON STOCKLA
Senate was informed that the Operations/Agenda Committee approved, on behalf of Senate, the amendment to the list of Candidates for Degrees for Fall Convocation 2000, contained in Appendix 1 to the Senate minutes of October 20, 2000.
October 26, 2000 Faculty of Health Sciences
Bachelor of Arts
DELETE: DEBBIE IRENE BARIBEAU
Faculty of Health Sciences
Bachelor of Arts (Honors Kinesiology)
ADD: DEBBIE IRENE BARIBEAU
M. Workentin was elected to complete the term of L. Milligan who has resigned (term July 1, 2001, to June 20, 2002).
P. Allen (term to November 30, 2001) and K. Wall (term to November 30, 2001) were elected to the Senate Review Board Academic.
M. Cukiernik was elected to SCITS for a one-year term (July 1, 2001, to June 30, 2002).
The election of a graduate student to SCAPA was deferred to the next Senate meeting since there were no nominations made for the position.
At its May 18, 2001, meeting, Senate received additional nominations for the University Research Board in the Report of the Nominating Committee. An election by mail ballot was held and the results of the election are that Tom Carmichael (Arts) and Catherine Nolan (Music) were elected for terms from July 1, 2001, to June 30, 2004, and Jim Olson (Social Science) was elected to serve as an alternate to C. McWilliam for a term from July 1 to December 31, 2001.
On behalf of SCAPA, it was moved by B. Timney, seconded by A. Weedon,
That an interdisciplinary graduate program in Biomedical Engineering leading to the degrees of MESc and PhD be introduced by the Faculty of Graduate Studies, contingent on approval by the Ontario Council on Graduate Studies on June 22, 2001.
CARRIED
It was moved by B. Timney, seconded by J. MacKinnon,
That the Bachelor of Science in Physical Therapy [BSc(PT)] program be withdrawn from offerings in the Faculty of Health Sciences, effective September 1, 2003; and,
That a Master of Physical Therapy (MPT) program be introduced in the Faculty of Graduate Studies with first admissions occurring in September 2002.
CARRIED
It was moved by B. Timney, seconded by P.A.W. Dean,
That a Four-Year Bachelor of Science in Honors Biology and Geology be introduced in the Faculty of Science, effective September 1, 2002.
CALENDAR COPY
FOUR-YEAR BSc HONORS BIOLOGY AND GEOLOGY
The program is designed to provide the student with a basic background in both Biology and Earth Sciences. This program is advantageous for those interested in Biology, Evolution, Earth History and Palaeontology.
Admission Requirements
The program in first year must include Biology 022 or 023 and Earth Sciences 020 or equivalent, both with a mark of at least 60%; Chemistry 020 or 023; Mathematics 030 or any two of the following: Calculus 050a/b, 051a/b, 081a/b, Mathematics 028a/b, Linear Algebra 040a/b, Statistical Sciences 024a/b; or the former Applied Mathematics 020, or 023a/b plus 024a/b, or the former Mathematics 027. At least one course from the Faculty of Arts or Social Science must be included.
Note: Courses equivalent to Earth Sciences 020 are any two of Earth Sciences 081a/b, 082a/b, 038F, 085a/b, 281b; the recommended combination most closely approximating the content of Earth Sciences 020 is Earth Sciences 082a/b and 085a/b.
Second Year
Principal Courses
Biology 240b, 280a, 281b, 283a, 290a/b
One of : Biology 244a, Statistical Sciences 135, 222a/b, 241a/b or Psychology 281
Earth Sciences 206b, 260a/b, 261a/b
One half-course equivalent option to attain a total of five courses.
Third Year
Principal Courses
Biology 271a, 282b, 284a
Earth Sciences 200a, 300b, 314b, 361a/b
Subsidiary Courses
Chemistry 213a
One senior Science full-course equivalent option, to attain a total of five courses.
Recommended options include Earth Sciences 240a/b*, 250y*, 340a*, and 341a/b* and
Biology 216b, 328a, and 359b.
*Note: By the end of fourth year students must complete at least 6.0 Honors level courses in Earth Sciences.
Fourth Year
Principal Courses
Biology 304a
Zoology 423F/G, 441a
Earth Sciences 400a/b, 461a/b, 462a/b
Zoology 450a/b plus 451b or Plant Sciences 450a plus 451b or Earth Sciences 490
Subsidiary Courses
One senior Science full-course equivalent options numbered 200 or above, to attain a total of
five courses. Recommended options include Earth Sciences 460a/b*, Biology 366b, and Plant
Sciences 490a.
CARRIED
It was moved by B. Timney, seconded by M. Varsava,
That a BA program in Honors Computer Science and Media, Information and Technoculture be introduced in the Department of Computer Science, Faculty of Science, and the Faculty of Information and Media Studies, effective September 1, 2001.
CALENDAR COPY
Four-Year BA Honors Computer Science and MIT
Admission Requirements
To be considered for admission to the second year of the Combined Honors program in Computer Science and MIT, a student must achieve a minimum overall weighted average of 75.0% in 5.0 full-course equivalents numbered 001-099 (including the principal courses for the program) with no unsatisfactory attempts.
The selection process for admission to second year of the MIT Combined Honors program is based on a student carrying a full course load, including the MIT first-year prerequisites. Eligibility is determined by a student's overall weighted average obtained at the end of the academic year. In cases where the number of applicants exceeds the number of spaces, admission will be competitive. Attainment of the minimum admission requirements does not guarantee admission.
First Year
Principal Courses
Subsidiary Courses
Second Year
Principal Courses
Subsidiary Course
Third and Fourth Years
Principal Courses
Subsidiary Courses
Progression Requirements
To progress to the third and fourth years of the BA in Honors Computer Science and MIT program, a student must achieve a minimum overall weighted average of 72% in MIT courses taken in each academic session, and a 70% average with no individual grade below 60% in the Computer Science and Mathematics principal courses, in each case with no unsatisfactory attempts.
Graduation Requirements
To graduate with a BA in Honors Computer Science and MIT, a student must achieve a minimum overall weighted average of 72% in the MIT courses counted towards the degree, and a minimum average of 70% with no individual grade below 60% in the Computer Science and Mathematics principal courses counted toward the degree, in each case with no unsatisfactory attempts.
CARRIED
It was moved by B. Timney, seconded by N. Kapoor,
That a Four-Year BA program in Computer Science and Media, Information and Technoculture be introduced in the Department of Computer Science, Faculty of Science, and the Faculty of Information and Media Studies, effective September 1, 2001.
CALENDAR COPY
Four-Year BA in Computer Science and MIT
Admission Requirements
To be considered for admission to the second year of the Four-Year BA in Computer Science and MIT, a student must achieve a minimum overall weighted average of 70.0% in 5.0 full-course equivalents numbered 001-099.
The selection process for admission to second year of the program is based on a student carrying a full course load, including the MIT first-year prerequisites. Eligibility is determined by a student's overall weighted average obtained at the end of the academic year. In cases where the number of applicants exceeds the number of spaces, admission will be competitive. Attainment of the minimum admission requirements does not guarantee admission.
First Year
Second Year
Third and Fourth Years
Progression Requirements
To progress to the third and fourth years of the four-year BA program in Computer Science and MIT, a student must achieve a minimum overall weighted average of 68% in the MIT courses taken in each academic session, with no more than 1.0 unsatisfactory attempt in 5.0 full-course equivalents, and a minimum of 60% in the Computer Science and Mathematics courses taken in each academic session.
Graduation Requirements
To graduate with a four-year BA in Computer Science and MIT, a student must
1) achieve a minimum overall weighted average of 68.0% in the MIT courses counted towards the degree;
2) achieve a minimum overall weighted average of 60% in the Computer Science and Mathematics courses counted toward the degree
3) complete all graduation requirements within the first 26.0 courses attempted, including repeated courses;
4) complete at least 13.0 senior level courses at the 100 level or higher, at Western or one of the affiliated colleges.
Students admitted with advanced standing are required to complete at least 10.0 full-course equivalents at Western or one of the affiliated colleges.
CARRIED
It was moved by B. Timney, seconded by T. Fulton,
That a Bachelor of Arts program in Honors Philosophy, Reasoning, and Ethics be introduced in the Faculty of Arts, Huron University College, effective September 1, 2001.
CALENDAR COPY
BA IN HONORS PHILOSOPHY, REASONING, AND ETHICS
Admission Requirements
A first year with three principal courses including Philosophy 021.
A minimum average of 70% in the three principal courses with no mark less than 60% in any principal course and no failures.
Program
After the first year a total of at least nine Honors Philosophy courses and six options is required. While the program provides a strong philosophical foundation, students in this program will pursue more courses in ethics and reasoning than those students in the Honors Philosophy program. Students may take additional Philosophy courses among their options, but all Honors Philosophy courses taken will be regarded as principal courses.
Second Year
All of Philosophy 200F/G, 201F/G, 210F/G, 211F/G, 212 must be taken in second year.
Philosophy 282E (may be taken in third or fourth year)
Third and Fourth Year
Philosophy 312E, 362E, and three more Philosophy courses at the 300- or 400-level, at least one of which must be in Moral or Legal Philosophy.
CARRIED
It was moved by B. Timney, seconded by J. MacKinnon,
That a "Wireless Communications" Option be introduced in the Department of Electrical and Computer Engineering of the Faculty of Engineering Science, effective September 1, 2001.
CALENDAR COPY
Add the following -- See page 64 of the current Academic Calendar
C. Electrical Engineering - Wireless Communications Option
Students entering Electrical Engineering - Wireless Communications option - follow the same curriculum for the first three years as other students in the Electrical Engineering program. A student who wishes to enroll in the Wireless Communications option must have completed the third year of the Electrical Engineering Curriculum.
Fourth Year Program
Business Administration 299, ECE 416, 432a/b, 433a/b, 436a/b, 437a/b, 451a/b, 498a/b
One Technical Elective half-course from the approved list. The list is the same as for the Electrical Engineering program, Option A (Electrical Engineering), excluding the above mandatory courses.
One Non-Technical Elective half-course from the approved list. The list is the same as in the Electrical Engineering program.
CARRIED
It was moved by B. Timney, seconded by J. MacKinnon,
That, effective August, 1, 2001, the policies on Procedures for Adding and Dropping Courses, Deadline Dates for Adding a Course, Dropping a Course and Recording of Dropped Courses, be replaced by the following comprehensive policy on Adding and Dropping Courses and that any sessional dates affected be revised accordingly by the Office of the Registrar.
ADDING AND DROPPING COURSES
Courses may not normally be added and dropped after the specified deadline dates. In exceptional cases and on presentation of evidence of medical or compassionate grounds or other extenuating circumstances, the Dean (or designate) of the faculty of registration may grant a petition to waive the regulation.
The Office of the Registrar, in consultation with the academic community and appropriate administrative offices, will determine all applicable sessional dates for the academic year and recommend them to Senate for approval in December. The list of sessional dates will be maintained on the Registrar's Office website in the Academic Calendar at http://www.registrar.uwo.ca/ACCALS/
Deadline dates for adding a course will normally be calculated according to the table in Appendix In.
Once classes begin, a course may be added or dropped only with the joint approval of the Dean (or designate) of the Faculty in which the student is registered and the Chair (or designate) of the Department concerned.
A course that has been dropped by the last date specified for adding a course shall be expunged from the records. A course that has been dropped after the last date specified for adding a course but before the last date for dropping a course without academic penalty (or subsequently, if a petition is granted by the Dean) shall be recorded as "WDN".
A course that has not been dropped in accordance with the above regulations and that has not been completed satisfactorily by the student shall be recorded as "F".
CARRIED
It was moved by B. Timney, seconded by J. MacKinnon,
That, effective September 1, 2001, for BScN program graduates in 2002, 2003 and 2004, the current School of Nursing late assignment policy be revised to read as outlined below.
CALENDAR COPY
LATE ASSIGNMENTS
All written assignments in a professional practice course are required to be handed in on the due date.
Only under exceptional circumstances will late assignments be accepted for grading, without penalty.
If a student requires an extension, it is the student's responsibility to negotiate an extension with the faculty member prior to the due date.
In the event a student does not hand an assignment in on time or does not negotiate an extension, there will be a five percent (5%) deduction of the assignment's value per calendar day to a maximum of ten calendar days. After this ten day calendar period, the faculty member will not grade the assignment except under unusual circumstances.
Scenario:
An assignment is due on a Friday but not handed in until the following Monday. The assignment is counted as 3 days late. The assignment's value is worth 20% of the final course grade. Fifteen percent (15%) of the value of the assignment will be deducted (3 days late x 5%) because of the late penalty. The assignment is marked and the student would have received 16/20 (80%). Since it was handed in late the student's grade is now 13/20 (65%).
CARRIED
Professor Timney announced that the following sentence should be included after the second sentence in Section 3.4: Following this review, the student may be required to repeat the course or withdraw from the program.
It was moved by B. Timney, seconded by J. MacKinnon,
That, effective September 1, 2001, for BScN program graduates in 2002, 2003 and 2004, the current School of Nursing progression policy be revised to read as shown below.
CALENDAR COPY
Progression
1. Students may proceed to the next year of their program if the following conditions are met:
1.1 Satisfactory clinical performance
1.2 Passing grade of at least 65% in each nursing course
1.3 Overall average of at least 60% for each full year of the program
2. A student whose overall average is below 60% may not proceed in the program until the average has been raised to 60% or above.
3. Clinical Course Failures:
3.1 Satisfactory performance in all Domains of Practice(2) must be achieved in order to successfully complete a rotation(3). In the event of a failed rotation, all competencies within the five Domains of Practice must be met satisfactorily by the end of the course in order to progress.
3.2 One failed rotation may be permitted throughout the course. Students who have received an unsatisfactory grade in any but the final rotation, in a course with multiple rotations, may:
3.2.1 be permitted to proceed to the next rotation with a Collaborative Success Plan(4) (CSP)
3.2.2 be required to repeat the course
Students who fail the final rotation in a course with multiple rotations will receive an unsatisfactory course grade and will be required to repeat the course.
3.3 Students who fail a rotation will develop, in conjunction with the faculty, a CSP concerning the ends-in-view which have not been met successfully. If the reason for the CSP is a failed rotation, students will be permitted one CSP in the program.
3.4 If a student fails a clinical course(5) the case will be reviewed, on an individual basis, by the clinical instructor, course/year coordinator and the undergraduate program Chair. Following this review the student may be required to repeat the course or withdraw from the program. The undergraduate program Chair will inform the student in writing of the decision regarding his/her progress and any conditions or requirements pertaining to that decision. In the event that a student fails a clinical course, at the discretion of the undergraduate program Chair, in consultation with the course faculty, the student may be required to repeat the co-requisite theory course.
3.5 When a student is repeating a failed clinical course, no unsatisfactory rotations will be permitted. In all, only one (1) clinical rotation or course failure and one (1) attempt to pass the failed course will be permitted throughout the program.
4. Course Failures
Students are allowed a total of two course failures throughout the program. The failures can be:
4.1 one clinical and one non-clinical course
4.2 two non-clinical courses
Failed courses, excluding electives, must be repeated successfully in order to progress. In the event of a failed elective, students must successfully complete an elective, not necessarily repeat the failed elective.
4.3 When a student is repeating a full year, no course failures of any kind will be allowed.
CARRIED
It was moved by B. Timney, seconded by J. MacKinnon,
That the Grading Rules for the Faculty of Law be revised to read as shown below, effective September 1, 2001.
CALENDAR COPY
Grading Rules
The class average in courses of 25 or fewer students must be a B or B+. The class average in courses of more than 25 students must be a B. The grading rules do not apply to independent research projects, Appellate Advocacy Competition, Labour Arbitration Competition or Trial Advocacy Competition. These rules are subject to the discretion of the Faculty at any Faculty of Law marks meeting. An instructor may seek and obtain an exemption from these rules at any Faculty of Law marks meeting.
CARRIED
It was moved by B. Timney, seconded by M. Varsava,
That the current application deadline to the Academic Excellence Opportunity (AEO) in the Richard Ivey School of Business be changed from February 1st to December 15th.
CARRIED
SCAPA has approved on behalf of the Senate the following Terms of Reference for new scholarships, awards and bursaries for recommendation to the Board of Governors through the Vice-Chancellor:
Senate received for information the list of individuals and organizations, detailed in Exhibit III, page 14, who support term-funded scholarships for students through the Ontario Graduate Scholarships in Science and Technology (OGSST) or the Ontario Graduate Scholarship (OGS) programs. Each year a report is made to the Board of Governors and Senate listing the donors who, in the 12 months preceding April 30, have given in excess of $1,800 and who choose to be recognized.
Mr. Riddell provided an overview of the siting of the Advanced Technology Centre, detailed in Exhibit VI. The recommended site, shown on the drawing contained in Exhibit VI, is adjacent to the Boundary Layer Wind Tunnel. The Centre includes an addition to the Engineering Science Building for four general university classrooms. This project will be funded from the SuperBuild Fund, CFI grants, and a portion of the increased Engineering tuition fees.
The report of the Academic Colleague on the 256th meeting of the Council of Ontario Universities, detailed in Exhibit V, was provided for information.
Announcements & Communications, detailed in Exhibit VI, was received for information.
Responding to Professor Milligan's question about classrooms in the proposed academic buildings, Dr. Harris stated that completion of the north campus building is expected by December 2003 and completion of the south campus building is expected by September 2004. Both buildings will house large classrooms. The current construction program relative to the north campus building includes an 800 seat classroom, however, the construction program of the south campus building continues to be developed. The expectation is that the large biology courses currently taught in Alumni Hall will be relocated to the north campus building. Dr. Harris added that it is anticipated that all classes will be moved out of Alumni Hall.
Asked if a 1-800 phone line could be added to the Registrar's Office to reduce costs to the caller, handle the volume of calls and reduce the length of time callers are on hold, Dr. Harris advised Senate that the Registrar's Office purchased a new communications system which will allow for call queuing, consequently, callers can be advised of the length of the wait. This will allow the fast tracking of individuals who are calling long distance thereby reducing long distance charges. The communications system also directs callers to sites on the web where their questions could be answered. Callers who leave voice messages will be contacted within 24 hours.
The meeting adjourned at 1:55 p.m.
Signed by:
P. Davenport, Chair
J.K. Van Fleet, Secretary
1. Excludes physicians appointed in the Faculty of Medicine & Dentistry.
2. Domains of Practice refer to a framework which identifies practice competencies in 5 areas of professional nursing practice - Health and Healing, Teaching-Learning, Clinical Judgement, Collaborative Leadership and Professional Responsibility.
3. Rotation refers to a period of time (e.g., 8 weeks) of professional nursing practice in a clinical setting.
4. Collaborative Success Plan is a learning plan developed jointly by faculty and student to promote student success.
5. Clinical courses are: N052, N252, N362, N382, N392, N421, N498, N499