Senate Agenda - EXHIBIT IV - June 23, 2000

REPORT OF THE SENATE COMMITTEE ON UNIVERSITY PLANNING (SCUP)

FOR APPROVAL

1. Siting Approval - SuperBuild Projects and New Residences

Recommended: That Senate approve and recommend to the Board of Governors, through the Vice-Chancellor, preliminary siting for SuperBuild projects and two residences on the UWO campus as described in Appendix 1.Not available in electronic format for the Web.

Background:

At the April 27th, 2000, meeting of the Board of Governors, preliminary site recommendations for the future construction of SuperBuild projects and two residences were presented for information. During the months of April and May consultation was carried out with members of the public and members of the University community as well as alumni. At the consultation sessions, the fact sheet and drawings were presented as information packages. As a result of this consultation process and input from various constituencies, the proposed preliminary sitings, as shown on the drawings, are submitted for approval. Subject to discussions with the Western Day Care Centre and others, the first residence may be constructed on one of the two proposed sites. As detailed design progresses, more specific siting and conceptual plans for the buildings will be brought forward for approval on an individual basis.

Timing and completion dates for the various projects and the approximate size of the buildings are identified on the fact sheet contained in Appendix 1.

2. Book Store Addition - University Community Centre

Recommended: That Senate approve and recommend to the Board of Governors, through the Vice-Chancellor, construction of an addition on the University Community Centre for the Book Store at a cost of up to $3.0 million.

The Book Store serves the University community needs for textbooks as well as other retail books and materials in a high-volume operation. The facility was built in the late 1970s and the space does not suit current needs. In addition, with the increased enrolment resulting from the double cohort and other demographic factors, the need to expand the Book Store and some Food Services space will be more acute.

Based on a preliminary space program that has been completed for the Book Store, the project will involve the construction of a one storey extension to the building (with provisions to add a second floor) of approximately 12,000 square feet made up of 2,200 sq. ft. for Food Services and 9,750 for the Book Store.

Attached are preliminary sketches (Appendix 2-A) showing an addition to the University Community Centre that could provide a prominent site for the Book Store on the "concrete beach". This plan will be refined by a Design Team that will be selected in the near future. Appendices 2A-2C are not available in electronic format for the Web.

Also attached is a table (Appendix 2-B) containing the budget plan to finance the addition. The cost of the project and operating expenses will be covered by the Division of Housing and Ancillary Services and will not be covered by the University operating or capital budget. The rationale for the proposed expansion is elaborated on in the submission provided by the Director of the UWO Book Store (Appendix 2-C).

Rehabilitation of the remainder of the concrete beach will be carried out and funded from occupancy revenues in the University capital budget.

The budget model will be reviewed and a more detailed design will be presented prior to the calling of tenders and a construction contract is awarded. It is proposed to complete the project by July 2001.

3. Elborn College Addition and Renovations

Recommended: That Senate approve and recommend to the Board of Governors, through the Vice-Chancellor, construction of an addition and renovations to Elborn College for the National Centre for Audiology and the Faculty of Health Sciences at a cost of up to $2.520 million.

Background:

This project came about as a result of funding for the National Centre for Audiology from the Canadian Foundation for Innovation.

The National Centre for Audiology set forth by Dr. Jamieson and his colleagues at Western will provide Canada with a first-class research and resource centre for the University and its corporate partners. The School of Communication Sciences and Disorders already houses a significant number of faculty with impressive research and scholarly records. With the establishment of the new PhD program in Rehabilitation Sciences, their student body and faculty will grow over the next few years. The National Centre will become a resource not only for graduate students and faculty but also for industry and other institutions. Additional space is needed.

This project will involve the construction of an addition for an anechoic chamber of approximately 2,000 sq. ft., renovations of audiology labs, and an addition of a second floor. Other renovations throughout the building are required to properly house other faculty members.

Preliminary plans are shown on the attached drawings (Appendix 3). The preliminary budget is also attached. Not available in electronic format for the Web.

The sources of funding of the project are as follows:

CFI & Ontario Innovation Trust (OIT) $1.8 million

UWO Capital Plan $0.425 million

Faculty of Health Sciences $0.295 million

Any expenditures beyond this budget will be covered by the Faculty of Health Sciences budget or through fundraising by the Faculty.

Construction will start this summer and be completed in the Spring of 2001.

4. Bank of Montreal Professorship - Revisions

Recommended: That Senate approve and recommend to the Board of Governors the revised terms of reference for the Bank of Montreal Professorship as detailed in Appendix 4.

Background:

The "Bank of Montreal Professorship in Money and Finance" established in 1990 was subsequently renamed the "Bank of Montreal Professorship" in 1995. The terms of reference have otherwise not changed since 1990.

The principal changes proposed at this time are:

The introduction has been expanded to provide background information about the Professorship and to note that the academic focus of the Professorship continues to be in the fields of money and finance when the Bank of Montreal Professorship resides in that Department.

In section 1, the amount of the annual allocation for spending that may be used to supplement the basic salary of the appointee has been increased from 10% to 50%.

The financial references in sections 1 and 2 have been made consistent with the University's Investment Payout Policy.

Whereas an appointment to the Professorship was renewable, it will be non-renewable in the future (section 3).

The requirement that the appointee have tenure for at least five years at Western or elsewhere has been removed from section 4.

As well, the terms of reference have been updated to recognize the change in the name of the Business School and its administrative structure (i.e., in the composition of the selection committee).

5. Faculty Fellowships

The following are proposed under the guidelines provided in Policy 2.26 - Funding of Designated Faculty Fellowships.

Recommended: That Senate approve and recommend to the Board of Governors, through the Vice-Chancellor, establishment of the following Faculty Fellowships:

The Paul Desmarais/London Life Faculty Fellowship in Finance in the Richard Ivey School of Business, as detailed in Appendix 5.

The MBA Class of '79 Faculty Fellowship in the Richard Ivey School of Business, as detailed in Appendix 6.

The MBA Class of '89 Faculty Fellowship in the Richard Ivey School of Business, as detailed in Appendix 7.

The Donald G. and Elizabeth R. Ness Estate Faculty Fellowship in Entrepreneurship in the Richard Ivey School of Business, as detailed in Appendix 8.

6. Post-Doctoral Fellowships

The following are governed by the Policies and Procedures for Post-Doctoral Fellows, Policy 7.6.

Recommended: That the Senate approve and recommend to the Board of Governors, through the Vice-Chancellor, establishment of the following Post-Doctoral Fellowships:

The EJLB Foundation Post-Doctoral Fellowship in the Faculty of Engineering Science, as described in Appendix 9.

The George Cedric Metcalf Charitable Foundation Post-Doctoral Fellowship in the Department of History, Faculty of Social Science, as described in Appendix 10.

7. Canadian Centre for Activity and Aging (S.89-64)

Recommended: That Senate approve and recommend to the Board of Governors, through the Vice-Chancellor, that the Type 3 Research Centre designation of the Centre for Activity and Ageing be rescinded and that the Canadian Centre for Activity and Aging be established as a Type 4 Research organization.

Background:

See Appendix 11. Not available in electronic form for the Web.

From Policy 7.9 - Guidelines for Collaborative Research

Type 3: A collaborative research venture with formal recognition of Senate and Board of Governors. There is an administrative structure, a budget and possibly some assignment of space. The Director is appointed according to procedures approved by Senate. Such collaborative research ventures should be designated as CENTRES.

Type 4: A research organization having a formal agreement with the University and funded from external sources, including capital costs, salaries of the Director and staff, and operating costs. Only Type 4 units can be called INSTITUTES.

Although the shift from a Type 3 to Type 4 research organization would normally suggest that the name be changed from a "centre" to an "institute". Because it is desirable that there be continuity between the former Centre for Activity and Ageing (Type 3) and the new Type 4 entity, it is therefore proposed that it remain a "Centre".

FOR INFORMATION

1. First Negotiated Agreement with the UWO Faculty Association

See Appendix 12. In addition, Dr. Alan Weedon will make an oral presentation at the Senate meeting on June 23rd.

A summary and full text of the Interim Sign-Off Articles of the proposed first agreement between the UWO Faculty Association and the University may be viewed at http://www.uwo.ca/uwofa/ProposedCA/

2. Reports of the Survey of Student Finances

The SCUP Working Group on Student Financial Data has prepared three reports on its survey of student finances:

Undergraduate Direct-Entry Faculties - presented in April 2000

Second-Entry Faculties - see Appendix 13

Graduate Studies - see Appendix 14

Paper copies of Appendix 13 and 14 are available in the University Secretariat.