Senate Agenda, June 18, 1999 - EXHIBIT IV

REPORT OF THE SENATE COMMITTEE ON UNIVERSITY PLANNING (SCUP)

FOR APPROVAL

  1. Academic Development Fund - Terms of Reference
  2. Recommended: That Senate approve that the "Guidelines for Special Projects" section of the ADF terms of reference be revised as shown in Appendix 1.

    Background:

    Items 1.3, 1.4, and 1.5 should be deleted -- and a new 6.0 added in their place -- in acknowledgment of the fact that the three former items are now covered by the Provost's Academic Support Fund (PASF). The numbers of items following new item 6.0 have been changed accordingly.

    The amendment to item 3.0 is to make it clear that SUPAD regards contributions to support designated Chairs, Professorships, and Faculty Fellowships as equivalent to salaries of faculty members and therefore will not consider applications to fund these initiatives.

  3. Policy on Funding Academic Chairs and Professorships (Policy 2.22)
  4. Recommended: That Senate approve and recommend to the Board of Governors, through the Vice-Chancellor, that Policy 2.22 - Funding of Academic Chairs and Professorships -- be amended as shown in Appendix 2.

    Background:

    The principal changes are:

    Both Chairs and Professorships may be funded on an endowed or term (i.e., non-endowed) basis.

    The gift must be at least 50% of the expected annual expenditures in the case of an existing position, but 90% in the case of a new position.

    When a Chair or Professorship is funded on a term basis, the Faculty concerned must commit necessary resources for any ongoing commitments made beyond the period of the term financing.

    The appointment may be

    At the rank of Professor, with tenure in the case of an endowed Chair.
    Full-time, at the rank of Associate Professor or Professor, or as a visitor, in the case of a term-funded Chair.
    At the rank of Assistant Professor, Associate Professor, or Professor for a specific term which may be renewable, or as a visitor, in the case of a designated Professorship

    The policy has been made consistent with the University's Investment Payout Policy (Policy 2.11), as may be amended from time to time.

    The procedure for reviewing proposals has been revised (Section 15.00 and in the Guidelines shown in Appendix 1) and space requirements related to the appointment will be taken into consideration.

    Appendix 1 to the policy -- general guidelines for the required level of support for Chairs and Professorships has been revised.

  5. The James D. Fleck Professorship in International Business
  6. Recommended: That Senate approve and recommend to the Board of Governors, through the Vice-Chancellor, the establishment of The James D. Fleck Professorship in International Business detailed below.

    James D. Fleck Professorship in International Business

    Purpose

    The mission of the Richard Ivey School of Business is to prepare outstanding leaders for today's global business environment. In pursuit of this mission, Ivey is committed to achieving a place at the forefront of business schools worldwide -- a goal which entails a truly international vision of all of our degree and executive programs and our research.

    A world-class reputation for excellence depends upon the recruitment of faculty of the caliber to support that reputation. Building a core of faculty that is second to none in the world is a critical part of the School's strategy to secure an international reputation as a leading business school.

    In recognition of the Ivey Business School's commitment to recruit and support individuals who demonstrate leadership in international business, the Richard Ivey School of Business is proud to establish, for a term five years, the James D. Fleck Professorship in International Business.

    Appointee

    At the time of appointment, the appointee will be a member of the faculty of the Richard Ivey School of Business at the University of Western Ontario and will have demonstrated specific expertise in the area of international business. The responsibilities of the appointee will be to develop innovative research and teaching materials to broaden the dissemination of the School's unique teaching and research programs.

    Term

    Appointments to The James D. Fleck Professorship in International Business will be for a period of five years.

    Selection Committee

    The appointee will be recommended by a selection committee constituted as follows: The Dean of the Richard Ivey School of Business; Chair, Richard Ivey School of Business Advisory Board; a faculty representative.

    Funding

    Funding for the professorship will be provided by a generous donation of $250,000 from James D. Fleck, HBA 53, paid at $50,000 per year over five years.

    The funding will be used to provide salary support for the incumbent and to support the expenses of research and case writing. Within these general guidelines, the use of the funds should be as flexible as possible with the proviso that the incumbent will consult with the Dean of the Business School in determining the exact allocation.

    General

    The appointee to the Chair will be clearly identified as the James D. Fleck Professor in International Business in Ivey Business School and University publications, in articles or books published over the term of the appointment to the Chair, and in relevant letterheads and like material.

    The Ivey Business School will endeavour to make the first appointment to the Professorship as early as possible.

  7. Ivey Alumni Association/Toronto Faculty Fellowship in Business Leadership
  8. Recommended: That Senate approve and recommend to the Board of Governors, through the Vice-Chancellor, the establishment of the Ivey Alumni Association/Toronto Faculty Fellowship in Business Leadership as described below.

    Ivey Alumni Association/Toronto Faculty Fellowship in Business Leadership

    Purpose

    The mission of the Richard Ivey School of Business is to prepare outstanding leaders for today's global business environment. In pursuit of this mission, Ivey is committed to achieving a place at the forefront of business schools world-wide -- a goal which entails a truly international vision in all of our degree and executive programs and our research.

    A world-class reputation for excellence depends upon the recruitment of faculty of the calibre to support that reputation. Building a core of faculty that is second to none in the world is a critical part of the School's strategy to secure an international reputation as a leading business school.

    In recognition of the Ivey Business School's commitment to recruit and retain outstanding young, talented faculty from around the world at a time when competition for world-class faculty is at an all time high, the Richard Ivey School of Business is proud to establish the Ivey Alumni Association/Toronto Faculty Fellowship in Business Leadership.

    Appointee

    The appointee will be a member of the faculty of the Richard Ivey School of Business at the University of Western Ontario. The responsibilities of the appointee will be to develop innovative research in business leadership to broaden the dissemination of the School's unique teaching and research programs.

    Term

    Appointments to the Ivey Alumni Association/Toronto Faculty Fellowship in Business Leadership will be for a period of up to three years.

    Selection Committee

    A selection committee constituted as follows will recommend the appointee:

    Funding

    Funding for the Fellowship will be provided by a generous donation of $25,000 annually. At the same time, the Ivey Alumni Association/Toronto will build an endowment of $500,000 at the Richard Ivey School of Business to sustain the Fellowship in perpetuity.

    The funding will be used to provide salary support for the incumbent and to support the expenses of research in business leadership. Within these general guidelines, the use of the funds should be as flexible as possible with the proviso that the incumbent will consult with the Dean of the Business School in determining the exact allocation.

    General

    The appointee to the Fellowship will be clearly identified as the Ivey Alumni Association/Toronto Faculty Fellowship in Business Leadership in Ivey Business School and University publications, in articles or books published over the term of the appointment to the Fellowship and in relevant letterheads and like material.

    The Ivey Business School will endeavour to make the first appointment to the Fellowship as early as possible.

    Background:

    A policy for the funding of Designated Faculty Fellowships is being developed to parallel that for designated Chairs and Professorships, but with a lower annual funding requirement. [In 1995 dollars, the annual level of support for a Professorship is $50,000 - $130,000.] The proposed faculty fellowship will meet the funding criteria.

FOR INFORMATION

  1. SCUP Working Group on Student Financial Data
  2. Background

    Increasing tuition fees across all of Western's undergraduate and graduate programs have given rise to concerns about student access, recruitment, financial aid, retention, and debt load upon graduation. The University strives to ensure that these increased tuition costs do not prevent academically qualified students from gaining entrance to our programs or completing their studies because of limited financial wherewithal. the SCUP Working Group on Student Financial Data has been established to examine available information relevant to these issues and to report annually, through SCUP to Senate and the Board of Governors. The information provided through SCUP will contribute to our objective that in all financial matters affective students at Western, the University's policies are fair and reasonable.

    The issues that prompt the creation of this working group apply equally to graduate and undergraduate students even though the relevant circumstances of the two groups of students differ substantially. Graduate student financial support is a key responsibility of the Faculty of Graduate Studies (FGS) who maintain a comprehensive database on the amount and sources of student support in all of Western's programs. To avoid conflicting with the data-gathering processes already in place in FGS, while at the same time ensuring that parallel information is available on graduate and undergraduate students, the Dean of Graduate Studies (or designate) will serve on the Working Group and FGS staff will work closely with the Working Gr0up and IPB.

    Objectives

    1. With the support of the Office of Institutional Planning (IPB), to examine information relevant to issues of access, recruitment, retention, and debt in all of Western's undergraduate and graduate programs.

    2. To review the following information:

      • average OSAP debt, by year of programs, and at graduation after consolidation and forgiveness (Financial Aid Office);
      • average bank debt at CIBC and Scotiabank by year of program (data from Banks);
      • average default rates on OSAP loans (MET);
      • amount and sources of income for students;
      • average aid from UWO for OSAP eligible students;
      • average income 5 years after graduation (Western alumni survey);
      • other relevant information that the Working Group might identify, e.g., results of self-report surveys of students, socio-economic background (family income), interviews with Financial Aid, student groups.

      Wherever possible data should span the recent period of unusual increases in tuition fees.

    3. To advise the Provost, through SCUP, regarding the need to gather additional information relevant to student financial issues.

    4. To report annually to SCUP on student financial information in the spring term. SCUP will prepare a report to Senate and the Board of Governors on student financial issues especially as such issues might relate to matters of tuition fees and student financial aid in the annual planning process.

    Preliminary Activity

    1. To advise the Provost, the Registrar, the Dean of Graduate Studies, and the Director of IPB on the construction of University-wide surveys of Student Financial Issues to be conducted annually beginning in the fall of 1999.

    2. To examine available information relevant to student financial issues in a selected subset of Western's programs as a pilot project intended to shape the annual reporting process. The pilot project should focus on the undergraduate and Category 1 graduate programs in the Faculties of Arts and Social Science, the HBA, MD, and DDS programs, and Category 2 graduate programs in the Faculty of Information and Media Studies and the Faculty of Health Sciences.

    Composition

    3 members from, and selected by, SCUP, one of whom shall be designated as Chair:

    K. McQuillan
    J. Thorp
    J. Cairney
    Dean of Graduate Studies or designate
    Director of IPB or designate
    Deputy Registrar

  3. Report on new Graduate Scholarships/Awards/Bursaries
  4. SCUP has approved on behalf of Senate the terms of reference for new scholarships, bursaries, prizes and awards shown below. These will be recommended to the Board of Governors, through the Vice-Chancellor, for approval.

    E. Stanley & Nadine M. Beacock Travel Bursaries (3) (Faculty of Graduate Studies/Social Sciences Division/Library and Information Science)

    Awarded to full-time or part-time graduate students in the Masters or Doctoral program in Library and Information Science who demonstrate financial need, to enable them to attend conferences, workshops or field trips or to cover travel expenses and fees associated with a co-op placement. A faculty committee, appointed by the Dean of the Faculty of Information & Media Studies, will select the recipients. One recipient will be selected per term. If there are no worthy candidates in the current term, multiple bursaries can be awarded in the following term. Applications are available in the Dean's Office of the Faculty of Information & Media Studies and must be submitted 30 days prior to the end of the term in which the bursary is sought. These bursaries were established through Foundation Western by Stanley & Nadine Beacock

    Value: 3 at $500 annually
    Effective May 1999

    These bursaries will receive matched funding through OSOTF

    Government of Ontario - Marjorie Miller Graduate Research Scholarship (Faculty of Graduate Studies/Biosciences Division)

    Awarded annually to a graduate student who is a Canadian citizen or permanent resident enrolled full-time in an approved graduate program who is engaged in Science or Technology research in the Biological and Life Sciences area with preference to a student conducting research in Psychology (MRC/NSERC supported areas only). The scholarship is based on overall academic excellence. To be eligible, students must have maintained a minimum A- (80%) average in each of the last two years of study at the post secondary level. In addition, applicants will be evaluated on research ability or potential, communication skills, and interpersonal and leadership abilities. These latter will be assessed by a research proposal written by the student, demonstrated research productivity, thesis advisor's assessment, faculty reference letters specifically requested for this purpose, and the graduate program's assessment of the candidate. Students must also meet the criteria set by the Faculty of Graduate Studies to fit the OGSST guidelines. Final selection will be made by the Faculty of Graduate Studies Awards Committee. This scholarship was made possible by a generous donation from Marjorie Miller.

    Students must apply for this scholarship. Application forms are available from eligible Graduate Program Offices or the Faculty of Graduate Studies. Complete applications are to be submitted to the Faculty of Graduate Studies by Graduate Programs no later than April 1.

    Value: 1 at $15,000 for one year only
    Effective May 1999-April 2000

    These funds will qualify for a 2:1 match under the Ontario Graduate Scholarships in Science and Technology (OGSST) Program.

    Government of Ontario - Dr. David & Mrs. Sylvester Graduate Research Scholarship (Faculty of Graduate Studies/Biosciences Division)

    Awarded annually to a graduate student who is a Canadian citizen or permanent resident enrolled full-time in an approved graduate program who is engaged in Science or Technology research in the Biological and Life Sciences area with preference to a student conducting research in Cell Biology. The scholarship is based on overall academic excellence. To be eligible, students must have maintained a minimum A- (80%) average in each of the last two years of study at the post secondary level. In addition, applicants will be evaluated on research ability or potential, communication skills, and interpersonal and leadership abilities. These latter will be assessed by a research proposal written by the student, demonstrated research productivity, thesis advisor's assessment, faculty reference letters specifically requested for this purpose, and the graduate program's assessment of the candidate. Students must also meet the criteria set by the Faculty of Graduate Studies to fit the OGSST guidelines. Final selection will be made by the Faculty of Graduate Studies Awards Committee. This scholarship was made possible by a generous donation from Dr. & Mrs. David Sylvester.

    Students must apply for this scholarship. Application forms are available from eligible Graduate Program Offices or the Faculty of Graduate Studies. Complete applications are to be submitted to the Faculty of Graduate Studies by Graduate Programs no later than April 1.

    Value: 1 at $15,000 per year for 2 years
    Effective May 2000 - April 2001 and May 2002 - April 2003

    These funds will qualify for a 2:1 match under the Ontario Graduate Scholarships in Science and Technology (OGSST) Program.

    Harold Johnson Memorial Scholarship In Mediaeval Philosophy (Faculty of Graduate Studies, Arts Division, Philosophy)

    Awarded to a full-time undergraduate student in Philosophy or a full-time graduate student in a Masters or Doctoral program in Philosophy based on academic achievement (minimum 80% academic average), to enable the recipient to attend the International Mediaeval Congress. A committee appointed by the Chair of the Department of Philosophy will select the recipient. This scholarship was established in memory of Harold Johnson, a valued faculty member in the Department of Philosophy at UWO. The donors of this scholarship wish to remain anonymous.

    Value: 1 at $600
    Effective May 1998

    Government of Ontario - The Birks Family Foundation Graduate Research Scholarship [Faculty of Graduate Studies]

    Awarded annually to a graduate student who is a Canadian citizen or permanent resident enrolled full-time in an approved graduate program who is engaged in Science or Technology research. The scholarship is based on overall academic excellence. To be eligible, students must have maintained a minimum A-(80%) average in each of the last two years of study at the post secondary level. In addition, applicants will be evaluated on research ability or potential, communication skills, and interpersonal and leadership abilities. These latter will be assessed by a research proposal written by the student, demonstrated research productivity, thesis advisor's assessment, faculty reference letters specifically requested for this purpose, and the graduate program's assessment of the candidate. Students must also meet the criteria set by the Faculty of Graduate Studies to fit the OGSST guidelines. Final selection will be made by the Faculty of Graduate Studies Awards Committee. This scholarship was made possible by a generous donation from The Birks Family Foundation.

    Students must apply for this scholarship. Application forms are available from eligible Graduate Program Offices or the Faculty of Graduate Studies. Complete applications are to be submitted to the Faculty of Graduate Studies by Graduate Programs no later than April 1.

    Value: $15,000
    Effective May 2000, May 2001, May 2002

    These funds will qualify for a 2:1 match under the Ontario Graduate Scholarships in Science and Technology (OGSST) Program.

    Robert W. Hodder Travel Bursaries [Faculty of Graduate Studies, Physical Sciences Division/Geology/Geophysics]

    Awarded to full-time undergraduate students in the Department of Earth Sciences in the Faculty of Science or full-time graduate students enrolled in the Geology or Geophysics graduate program in the Faculty of Graduate Studies on the basis of financial need, to enable them to participate in graduate or undergraduate student field trips and workshops in the geology of mineral deposits. Application forms can be obtained from the Office of the Registrar or the Office of the Chair of the Department of Earth Sciences.

    Recipients will be selected in September and January by a committee of three consisting of the faculty member responsible for teaching undergraduate courses in mineral deposits - Geology, the Chair of the Department of Earth Sciences and the Outside Advisor to the Student Chapter of the Society of Economic Geologists. Financial Aid Services will determine financial need for undergraduate candidates and the Department of Earth Sciences will determine financial need for graduate candidates. Established through Foundation Western.

    Value: 10 at $300 effective May 1998

    These bursaries will receive matched funding through OSOTF.

    Mary Routledge Fellowships [Faculty of Graduate Studies, Arts Division]

    Awarded to full-time graduate students registered in the Faculty of Graduate Studies in a graduate program based in the Faculty of Arts. These Fellowships will be awarded to graduate students in order to cover expenses incurred as a result of a need to consult archival materials off campus, or to otherwise travel in the context of their research. Candidates must have maintained a minimum A- average and exhibit research ability or potential. Selection will be made by the Dean of Arts in consultation with the graduate Chairs in all Arts Departments. Fellowships will be awarded on the basis of applications to be submitted to the Office of the Dean of Arts no later than January 15 of any calendar year. These fellowships were established through Foundation Western by a bequest from the late Mary B. Routledge (BA '24).

    Value: A total of $6,000 is available annually. The numbers and amounts of awards will vary with the applications in any given year. Funds not awarded in one year will be carried over to the next cycle of applications.

    Effective May 1998

    Friends of the Library and Information Science Program Award [Faculty of Graduate Studies, Social Sciences Division/Library and Information Science]

    Awarded to a full-time graduate student entering the MLIS program in January who demonstrates financial need and a minimum 78% academic average. Applications can be obtained from the Faculty of Information and Media Studies, and must be submitted by January 31st. Final selection will be made by the scholarships committee of the Faculty of Information & Media Studies. This award was established through Foundation Western by the Friends of the Library and Information Science Program.

    Value: $500
    Effective May 2000

    This award will receive matched funding through OSOTF.

    Mary Helen Sweeney Scholarship [Faculty of Graduate Studies, Social Sciences Division/Journalism]

    Awarded to a full-time student in the Graduate Program in Journalism based on outstanding academic achievement (minimum 80% entrance average). The scholarships committee in the Faculty of Information and Media Studies will select the recipient.

    This scholarship was made possible by a generous donation from the Sweeney Family in memory of Mary Helen Sweeney (BA '51).

    Value: $2,500
    Effective May 2000

    MBA 72 Award [Faculty of Graduate Studies, Social Science Division/Business]

    Awarded to a student entering the first year of the MBA program based on demonstrated financial need and success professionally and academically. The award will be renewed for year two for students ranking in the top 50% of year one and maintaining the stated criteria. If a student does not meet these requirements, year two students will have an opportunity to apply for this award. The MBA Scholarship Committee of the Richard Ivey School of Business will review and select each award recipient. Applications forms for this award are available from the Admissions Office of the Richard Ivey School of Business and must be submitted by April 1. This award was made possible by donations from the MBA Class of 1972 through Foundation Western.

    Value: Effective May 1999 MBA Year 1: $6,000
    Effective May 2000 MBA Year 1 $6,000, MBA Year 2 $6,000

    This award will receive matched funding through the Ontario Student Opportunity Trust Fund (OSOTF).

    John Gilmour Foundation MBA Award [Faculty of Graduate Studies, Social Sciences Division/Business]

    Awarded to a student entering the first year of the MBA program based on demonstrated financial need. Applications for this award can be obtained from the MBA Program Services Office at the Richard Ivey School of Business, and must be submitted by April 1. The MBA Scholarship Committee of the Richard Ivey School of Business will review applications and select the award recipient. This award is made possible through funding from The John Gilmour Foundation.

    Value: $5,000
    Effective May 1999

    Harold Johnson Memorial Scholarship In Mediaeval Philosophy [Faculty of Graduate Studies, Arts Division/ Philosophy]

    Awarded to a full-time undergraduate student in Philosophy or a full-time graduate student in a Masters or Doctoral program in Philosophy based on academic achievement (minimum 80% academic average), to enable the recipient to attend the International Mediaeval Congress. A committee appointed by the Chair of the Department of Philosophy will select the recipient. This scholarship was established in memory of Harold Johnson, a valued faculty member in the Department of Philosophy at UWO.

    Value: 1 at $600
    Effective May 1998


Senate Agenda, June 18, 1999 - EXHIBIT IV, Appendix 1

Academic Development Fund - Terms of Reference

GUIDELINES FOR SPECIAL PROJECTS

1.0 Projects eligible for Academic Development Fund support include:

1.1 The initiation of outstanding scholarly endeavours or frontier research. Projects of this sort are expected to be innovative in the discipline in which they arise and to represent a significant departure from existing research lines at UWO.

1.2 The support of scholarly acquisitions.

1.3 The extension, enrichment or modification of undergraduate or graduate teaching programs.
1.4 The reorganization of an academic department or program.
1.5 The establishment of a collaborative or other special teaching facility.

2.0 Applications may be made by individuals, disciplinary teams, and cross-and-interdisciplinary teams, including those with external matching funds, with the proviso that the principal applicants be regular, full-time employees of the University. [Special consideration may be given to those applications where careful integration and campus-wide planning is evident.]

3.0 Funds may be requested for equipment, supplies, travel or services, or for the salaries of research personnel, but NOT for the salaries of faculty members or equivalent, such as designated Chairs, Professorships, and Faculty Fellowships, whether term-funded or endowed. The ADF will rarely provide support for persons involved in academic collaboration with the applicant (for example, postdoctoral fellows or graduate students). Applicant(s) requesting such support must present specific justification with respect to the project and to the particular individuals.

4.0 The purchase of equipment, supplies or services intended only to maintain existing programs or projects will not normally be supported by the ADF. If such funds are requested, the continued academic importance of these programs or projects must be justified.

5.0 Instruction related computer and other information technology proposals are NOT eligible for funding under the ADF. Such projects should be submitted for support as part of the annual planning process in Faculties, with appropriate consultation with SCITS. Applications involving computers where such involvement is part of innovative academic activity will be considered for funding under the ADF.

6.0 Proposals for the extension, enrichment or modification of undergraduate or graduate teaching programs, for the reorganization of an academic department or program, or for the establishment of a collaborative or other special teaching facility are NOT eligible for funding under the ADF. Such requests should be part of a unit's normal budget submission during the annual planning process and should be made to the relevant Dean for possible funding through the Provost's Academic Support Fund (PASF).

[Note revised numbering of the guidelines to Point 17.]

7.0 Projects are expected to continue beyond the period of ADF funding and to become self-supporting, either from outside funds or from the regular budget of the Faculty or Department concerned; all ADF allocations are made on a "once only" or a "phasing-out" basis.

7.1 Funding will not normally be provided for more than three years, and never for more than five.
7.2 Plans for the long-term funding of the project must be outlined in the application.

8.0 Projects below $15,000 will be adjudicated by SUPAD, which may then make funding recommendations without the assistance of external referees. [ALL projects must be accompanied by the names of referees.] Projects with budgets less than $5,000 will not normally be considered.

9.0 SUPAD shall determine whether to seek advice from external referees on applications to the ADF, and may make funding recommendations without assistance from referees. [All applications must include the names of 5 potential referees and their area(s) of expertise.]

10.0 ADF funds may be combined with funds from other sources in supporting a project, and where appropriate, outside funding must be applied for. The advice of the University Research Office must be sought on the question of the appropriateness of soliciting outside funds, and that office will help in the identification of likely sources. An account of the search for outside funds, or an explanation of its inappropriateness, must be included in the application.

11.0 The application must describe any space requirements of the project. When there are space requirements, SUPAD shall consult with Physical Plant & Capital Planning Services before reporting to SCUP.

12.0 The application must be accompanied by a statement from the Dean or Deans concerned dealing with any space requirements and with plans for the long-term funding of the project.

13.0 Where the proposal has computing requirements, SUPAD shall consult with the Senate Committee on Information Technology and Services (SCITS) before reporting to SCUP.

14.0 Where the proposal affects the academic programs of other academic units, SUPAD shall consult with the Senate Committee on Academic Policy and Admissions (SCAPA) before reporting to SCUP.

15.0 The examination of an application will normally include the assistance or advice of appraisers from outside the University. The appraisers will be selected by SUPAD, and must be "at arm's length" from the project and the applicant.

16.0 Proposals for Special Projects are evaluated by SUPAD, which makes funding recommendations to SCUP.

17.0 The Director of each project shall submit a Final Report to SUPAD within six months of the expiration of the grant. Directors of continuing projects shall submit interim reports annually. Their reports shall include sections outlining the objectives of the project, its budget, and an evaluation of the results.


Senate Agenda, June 18, 1999 - EXHIBIT IV, Appendix 2

Policy 2.22 - Funding of Academic Chairs and Professorships

POLICY ON CHAIRS AND PROFESSORSHIPS

1.00 This policy provides for the establishment of designated Chairs and Professorships as one of the ways of recognizing academic fields that fit into the University's scholarly plans and objectives. The University may at the same time honor a benefactor, a scholar or a family.

2.00 Establishment of designated Chairs or Professorships should follow this policy and the guidelines. Initiatives may arise from a variety of sources such as individuals, ethnic or cultural organizations, trade unions, government agencies, corporations, or from the academic unit concerned. From whatever sources, the initiative should advance the University's academic goals and objectives. This constitutes the principal criterion governing the establishment of designated appointments.

3.00 A Chair or Professorship will be attached to a Faculty, School, Department, or Centre of the University. The holder will receive an academic appointment and be expected to develop the field of interest through both teaching and research. The University's policies and procedures on advertising and making academic appointments shall be followed for appointment to a Chair or Professorship.

4.00 The University may wish to honor a benefactor, scholar or individual through a formal naming of a designated appointment. The criteria for naming shall be that the individuals have made an important contribution to the University, society, or to a field of study, or wish to provide the University with a significant benefaction or endowment.

5.00 The University will not normally name a Chair or Professorship unless the majority of the funding will be derived from external sources. In the event that the external donations are insufficient to fully support the Chair or Professorship, additional funding may come from the University operating budget through an academic Department, School, Faculty, or Centre, or from a government agency or other sources. In the case of an existing position, the gift should support at least 50% of the expected annual expenditures. In the case of a new position, the gift should support at least 90% of the expected annual expenditures.6.00 The Dean, in collaboration with the holder of a Chair or Professorship, must provide an annual report on activities and monies spent. Such reports must be filed with the Provost & Vice-President (Academic) and the Vice-President (External), either at the end of each appointment year or in compliance with the terms of the agreement between the donor(s) and the University. The Vice-President (External) will ensure that the donor(s) are provided with copies, if required either under the terms of the donor agreement or at the donor's request.

GUIDELINES TO THE POLICY AND FUNDING OF CHAIRS AND PROFESSORSHIPS

Designated Chairs

7.00 The establishment of a Chair by the University implies a broad and continuing commitment to the position and to the discipline or faculty. The holder of the Chair should be of great distinction.

8.00 The principal revenue for a designated Chair may be in the form of an endowment or funded on a term basis.

8.01 The total funding for a Chair will normally be sufficient to cover not only the salary and benefits of the incumbent, but also provide an appropriate measure of scholarly and research support. As the establishment of a Chair creates a continuing commitment by the University, there must also be assurance that funding support for the Chair will also be continuing.

Endowed Chairs

9.00 The academic appointment to an endowed Chair will normally be full-time with tenure at the rank of Professor.

10.00 The amount available for spending each year will be a percentage of the average value of the endowment over the most recent three year period, in accordance with the University's Investment Payout Policy [Policy 2.11], as may be amended from time to time. The University seeks to maintain the real value of the endowment in the long run by capitalizing a portion of the investment revenue.

Term Chairs (Non-endowed)

11.00 Chairs may be funded on a term basis of not less than five (5) years.

12.00 The academic appointment to a term chair will normally be full-time, at the rank of Associate Professor or Professor. An individual may be appointed as a visitor. The Faculty must commit necessary resources for any ongoing commitments made beyond the period of this term financing (e.g., tenure).

13.00 If the donation is received on a term basis, the capital and investment revenue will be expended over the stipulated period of time, at the end of which the designated Chair will terminate. It may be necessary to supplement the donation revenue from other sources. Non-endowed funds receive a money market rate of return, as outlined in the Investment Payout Policy 2.11.

Designated Professorships

14.00 A designated Professorship may be established on either a permanent or a term basis. Appointments to a designated professorship will be for a specific term, which may be renewable, at the rank of Assistant Professor, Associate Professor, or Professor. An individual may be appointed as a visitor. Such appointments need not carry tenure although tenured appointments may be made, where appropriate, in accordance with procedures established by the Senate and Board of Governors. The Faculty must commit necessary resources for any ongoing commitments made (e.g., tenure) beyond the period of this term financing

14.01 Donations for Professorships may be accepted on either an endowed or a term basis. The amount available for spending each year will be a percentage of the average value of the endowment over the most recent three year period, in accordance with the University's Investment Payout Policy [Policy 2.11], as may be amended from time to time. The University seeks to maintain the real value of the endowment in the long run by capitalizing a portion of the investment revenue.
14.02 If the donation is received on a term basis, the capital and investment revenue will be expended over the stipulated period of time, at the end of which the designated Professorship will terminate. It may be necessary to supplement the donation revenue from other sources. Non-endowed funds receive a money market rate of return, as outlined in the Investment Payout Policy 2.11. [was 7.03]

ACCEPTANCE OF GIFTS

15.00 Before any donation is accepted, or commitment made to a potential donor for a Chair or Professorship, the economics of the proposal must be evaluated, particularly if other sources of funds are required. Because of the long-term commitment represented by these gifts, careful assessment of these donations is particularly important and will satisfy the following requirements.

15.01 The Vice-President (External) (or designate), and the head(s) of the academic unit(s) (and, where applicable, the Centre) involved will meet with the donor to determine his/her wishes and discuss the terms of the donation.

15.02 The President, the Provost & Vice-President (Academic), and the Vice-President (Administration), or their designates, will review the objectives and funding requirements of each gift prior to presentation to the Senate and the Board of Governors for approval. Space requirements related to the appointment will also be taken into consideration.

15.03 The terms of the gift should recognize the need for flexibility in the use of funds if at some future date the basic conditions which led to the donation have altered, or if supplementary funding is no longer available.

15.04 The President, in consultation with the Provost & Vice-President (Academic) and appropriate academic unit head, may choose to establish an Advisory Committee to assist in the development, support and publicizing of a Chair or Professorship, and to provide a means of consultation with the benefactor(s).


APPENDIX 1

GENERAL GUIDELINES FOR REQUIRED LEVEL OF SUPPORT

FOR CHAIRS AND PROFESSORSHIPS

The required level of support for a Chair or Professorship at The University of Western Ontario will vary with the circumstances and the objectives to be achieved. However, as a guideline, the level of support that will be required, expressed in 1999 dollars, is as follows:

Annual Required Revenue

Chair minimum $100,000

Professorship $ 50,000 - $100,000

Funds may be derived from donations in the form of an endowment or for a specific term, or from other sources.

With respect to endowments, the required level of support will reflect the policy that only the real rate of return will be paid out each year to support the Chair or Professorship, with the remainder of the investment revenue capitalized to protect the real value of the endowment.

Examples, based on a five per cent real rate of return:

An endowment of $2 million will provide the annual minimum required level of support for a Chair ($100,000 per year)

An endowment in the range of $1 million to $2 million will provide the annual required level of support for a Professorship ($50,000 to $100,000 per year).

By limiting the allocations for spending from an endowment to 5 per cent and reinvesting remaining returns, the University ensures that the annual dollar amounts allocated for spending will be 5% of an ever increasing base. This ensures that the dollar value of the amounts allocated will increase over time and thus maintain the purchasing power of the annual allocations forever.