Senate Agenda - EXHIBIT I - November 13, 1998
The recommendations for appointment of representatives of Faculty constituencies are proposed in accord with Senate regulations for filling vacancies.
Recommended: That Hugo De Lasa (Chemical & Biochemical Engineering) be appointed to Senate to represent the Faculty of Engineering Science constituency (term to October 31, 2000).
Recommended: That James McKay be appointed to Senate to represent the Faculty of Music constituency (term to October 31, 2000).
Recommended: That David Williamson (Economics) be appointed to Senate to represent the Huron College constituency (term to October 31, 2000).
Composition: Seven members of Senate, elected by Senate, at least one of whom shall be a graduate student. Not more than two members may be from a single academic unit. The Faculty of Graduate Studies is not considered an academic unit in this context.
There will be three alternates who are members of Senate, one of whom is a student, to attend meetings when regular members are unable to attend.
Ex officio members include: Chair, Student Caucus on Governance
Current Elected Membership:
Retiring November 1998:
Members: D. McLachlin, T. Lo, B. Garcia, M. Randall
Alternates: L. Griffin, R. Toft
Continuing to November 1999:
Members: P. Deane (Arts), E. Gillese (Law), A. Weedon (Sci)
Alternate: G. Killan (King's)
One graduate student Senator; and
Three additional members of Senate; not more than one may be from each of the Faculties of Arts, Science, or Law.
Nominees:Derek McLachlin (Graduate Student)
Two members of Senate, one of whom is a Student
Nominees:David Small (Student Senator)
Recommended: That Senate approve changes to the design of Degree Diplomas, Certificates and Diplomas, thus amending S.89.07, as follows:
Paper stock to be "80M Classic Crest Cover, Solar White"
It is now timely to reorder the paper used for diplomas, given that the current supply is low. For years the University has used Parchtone -- a parchment style paper which is lighter weight than the proposed paper. Diplomas are first embossed with a gold metallic Seal of the University, and then individual diplomas are printed. In the case of Parchtone, it has been our experience that the embossed seal is flattened considerably during the second part of the process. This problem will be reduced significantly by using the proposed paper.
The University of Western Ontario Act provides, in Section 26:
(3) Where within any membership year* a member of the Senate, other than an ex officio member, not having been granted leave of absence by the Senate attends less than 50 per cent of the regular meetings of the Senate, the Senate may by resolution declare such membership vacant.
(4) Where within any membership year* a member of the Senate, other than an ex officio member, not having been granted leave of absence by the Senate attends less than 25 per cent of the regular meetings of the Senate, the Senate shall by resolution declare such membership vacant.
* (The Senate membership year begins in November.)
Senate attendance is reviewed by the Operations/Agenda Committee from time to time, and the Committee is prepared to recommend to Senate that a Senate seat be declared vacant should a pattern of absenteeism develop. Senators who find they have a schedule conflict with Senate meetings may apply for a Leave of Absence from Senate for the period of the conflict. In this case, an Alternate will be appointed in accordance with the Senate policy for filling vacancies. If the conflict is unresolvable, resignation from Senate would be appropriate in order that the constituency concerned be represented by a duly appointed replacement.