As approved at the November 13, 1998, meeting of Senate.
Copies of Exhibits and Appendices not included in World Wide Web information are available from the University Secretariat, Room 290, Stevenson-Lawson Building.
The meeting was held at 1:00 p.m. in Room IR40, The Richard Ivey School of Business.
J. Adams, R. Archibald, K. Barrowcliffe, D. Bell, A. Belcastro, D. Bentley, D. Bevan, B. Bridger, C. Briens, P. Cain, C. Callaghan, M. Cole, M. Cousineau, J. Crimmins, R. Darnell, P. Davenport, C. Down, M. Floryan, W. Gibson, J. Good, R. Green, B. Hawkins, T. Hessel, N. Huner, D. Jorgensen, G. Killan, R. King, Sister D. Kuntz , G. Leckie, R. Lipson, T. Lo, T. Macuda, L. Mansinha, M. Mathur, D. McLachlin, J. McKay, K. McKellar, B. McMurtry, M. McNay , K. McQuillan, P. Mercer, G. Moran, A. Pearson, M. Pendakur, H. Polatajko, A. Prabhakar, M. Randall, D. Rosner, A. Sancton, D. Semotiuk, E. Singer, B. Singh, E. Skarakis-Doyle, D. Spencer, J. Stokes, S. Tan, C. Thomson, J. Thorp, B. Timney, S. Usprich, J. Van Fleet, G. Weese, C. Weldon, B. Young, M. Zamir
Observers: I. Armour, D. Jameson, A. Varpalotai
The minutes of the meeting of September 18, 1998, were approved as circulated.
S.98-226 Delegation of Authority on Committees Mandated Under Conditions of Appointment [S.98-189, S.98-203]
Professor Bentley asked for clarification of the duties assigned to Dr. D. Janelle in his capacity as Acting Assistant Vice-Provost (Academic Affairs) with respect to the committees mandated under Conditions of Appointment. Dr. Moran explained that much thought and consideration went into the decision to appoint an Acting Assistant Vice-Provost (Academic Affairs). The Vice-Provost, Dr. Harris, has only so much time in which to exercise her responsibilities, and to these has been added the participation in negotiations for a first union contract with the Faculty Association. Following consultation with the Deans, it was determined that it would be appropriate to appoint as Acting Assistant Vice-Provost a professor emeritus who retired only recently. Dr. Janelle retired last year and prior to retirement he had extensive experience as a department chair and is therefore familiar with the issues surrounding promotion, tenure and sabbatical leave. The Provost's duties on Senate committees dealing with these issues -- duties which were formerly delegated to the Vice-Provost -- have now been delegated to the Acting Assistant Vice-Provost (Academic Affairs), consistent with article 11. in the Preamble to Conditions of Appointment.
Professor Varpalotai voiced concern that when Senate voted on this at the last meeting it was not clear exactly what responsibilities Dr. Janelle would hold. A number of faculty members have approached the Faculty Association with the concern that these particular duties will be carried out this year by someone in an "acting" capacity. Some feel that a senior academic should hold such a position.
At the last meeting a question was raised about the status of medical residents with respect to student loan repayment. Dr. Moran reported that the Ministry of Education and Training advises that despite the fact that the medical residents are registered as students, must complete their studies in order to practice their profession, and are included in Western's enrolment report, they are not eligible for interest free status their residency. They may apply to the Ministry for interest relief during this period, but, the fact that they are paid a salary in the range of $37,000/year makes it unlikely that they will be eligible for that relief. Western continues to appeal to the Ministry to look more carefully at this status. The Ministry states that the matter is now under review and additional information on the costs, etc., will be taken into consideration. Medical residents are not OSAP-eligible for the same reason. Dr. Moran assured Senate that medical residents who are in financial need are treated the same way as other students who are in financial need. Students are counselled and given a variety of options to follow such as exploring the possibility of preferential bank loans. Funding from Western's bursary funds is also an option.
Dr. Moran recalled that at the last Senate meeting a question was posed concerning the Special Faculty Professional Allowance Program fund which was negotiated as part of last year's faculty salary settlement. The fund value was initially $1,366,000. The unspent balance as of September 30, 1998, is $198,538. This amount will revert back to the general operating budget.
At the last Senate meeting a Senator expressed concern that some first year students from outside London who were offered a residence space could not afford to pay the $3500 first term residence installment and therefore decided to live off campus. Dr. Mercer advised that the residence contract form contains a statement that if residents have difficulty paying the first-term residence installment of $3500 they are to contact the Financial Aid Office to establish a reasonable payment plan. He assured Senate that this point will be highlighted in the future to ensure students are more aware of their options.
A document entitled "President's Priorities for 1998-99" was distributed at the meeting. The President is required by Board procedure to address Senate and the Board of Governors each year in the fall "to outline goals and anticipated activities" which reflect the President's priorities as approved on an annual basis by the Board of Governors. Dr. Davenport highlighted his priorities for 1998-88 which include: Setting Directions: Leadership in Learning; Keeping Academic Priorities First; Ensuring Open Administration and Effective Communication; and Strengthening Ties with the External Community.
Professor Thorp remarked that the document contains a statement that "our student recruitment efforts have resulted in a steadily growing average grade for our entering students." He asked if the average grades of students entering Western is improving at a rate faster than the inflation of high school marks. Dr. Davenport contended that entering average of Western's students is better than mere inflation. It appears that Western's entrance average has been climbing faster than that of other universities, but, other universities' data is usually two years out of date. The student recruitment effort should be read very broadly; the single most important factor in student recruitment is the quality of teaching in the classroom.
Dr. Davenport reported that recently a meeting was held between the Minister and the Presidents of UWO, UWOFA, and USC. The agenda consisted of two items: reinvesting in the government grant in Ontario universities and putting more public funding into student assistance. The common pitch to the government is that Ontario universities cannot solve their problems nor make a full contribution to the society without increased public funding. Dr. Davenport stated that as a result of the meeting, it is clear that efforts to lobby the government in this area must continue.
Dr. Moran stated that the planning guidelines for 1999-2000 have been released to Deans and budget unit heads. Units are asked to prepare a budget model involving a 2% budget cut. The suggested budget cut is prudent given the circumstances. Differential budget allocations will continue; specific budget cuts/adds will depend upon the outcome of the budget planning process. More certainty prevails this year than in previous years because last year the government indicated that essentially the government grants would not be cut. Last year Senate and the Board of Governors approved tuition fees for the majority of students for two years. In the coming year a 9.8% increase in fees will occur for most undergraduate programs and a 5% increase in fees will occur for all thesis based graduate programs. Tuition fees have yet to be set for the deregulated programs. Revenue from the unallocated investment income has yet to be determined. It is hoped that $6.5 million will be allocated to the operating budget this year from the unallocated investment income. The increase in revenues attributed to tuition fees is expected to be $9 million, excluding self-funded or cost recovery programs. On the expense side, 30% of new tuition revenue must be allocated towards student aid. It must be noted that in 1997-98 excess tuition revenue in the amount of $2 million was allocated to this year's budget in order to minimize the budget cut. This $2 million must be recovered from the new tuition revenue generated for 1999-2000. This year it is expected that rather than tuition revenues exceeding expectations, tuition revenue will fall short. The exact amount of the shortfall is not known, but it is believed to be substantial because of the decline in part-time enrolment. There were a number of unanticipated in-year expenses associated with the expansion of programs as a result of the Access to Opportunity Program (ATOP) that was included in last year's budget. It is hoped, however, that these expenses will ultimately be supported by the government. The in-year shortfall is between $1.5 and $1.8 million. A number of other expenses which must be built into the budget this year include remuneration for all employee groups as well as funding deferred maintenance projects.
Professor Rosner asked what fraction of the total tuition revenue is represented by part-time enrolment and whether there is a reason why part-time enrolment is declining. Dr. Moran replied that he will provide information about tuition revenue from part-time enrolment at the next meeting. He speculated that part-time enrolment is declining because of the economy, in that people do not have the discretionary income that they might have had previously to spend on part-time studies. Also, part-time studies are becoming more expensive as tuition fees increase. Individuals are more focussed on taking courses that are geared towards careers rather than on general interest courses.
Mr. Armour reported that the administration and the students have reached an agreement on the format of Orientation which will remain in place for years to come: residence move-in day will be on Labour Day Monday; Orientation activities will take place on Tuesday and Wednesday, and classes will begin on Thursday. On behalf of the undergraduate students, Mr. Armour thanked the administration for giving students a chance to be heard on this subject. The USC and the students look forward to working together with the administration to deliver next year another orientation program that all parties can be proud of.
Professor Rosner asked if the administration has taken a position on the collection of Faculty Association union dues, given the current controversy over opting-out of paying dues on the grounds of religious, moral, or conscientious objections. If the administration has not taken a position on this, has it considered this an issue for negotiation? Dr. Davenport acknowledged that these are legitimate questions, but expressed concern that Senate is not the appropriate place to discuss issues relating to the negotiation process between the administration and the Faculty Association. He invited Dr. Mercer to comment.
Dr. Mercer concurred that Senate is not the appropriate forum for discussing negotiation issues, however, the issue of mandatory dues deduction has been alive for sometime, and was well ventilated during the comprehensive agreement talks that took place last year prior to certification. The Ontario Labour Relations Act does not indicate to a great extent what must be included in a collective agreement but one stipulation that is set out is that if there is a request by the certified bargaining agent for mandatory dues check off then that request must be honored. Some might say that presumes the existence of a collective agreement and therefore the ratification of one. The administration sought legal advice on that point because it is often the case and has been the case at other organizations that mandatory dues check off occurs by agreement prior to the ratification of a collective agreement. That raises the question of why the administration might seek to do so. It is out of respect for the apparent determination that certification itself reflects: that the faculty, through the Faculty Association, wish to be represented in this way, that they wish to enter into a certified bargaining relationship, and inevitably because of the stipulations of the Ontario Labour Relations Act. Mandatory dues check off is a feature of the Act and therefore the administration's only reasonable inference is that it was part of the package that faculty must have understood that they were voting on. The other issues which have arisen in public debate relate to conscientious objection and religious objections. The Act has explicit terms concerning those issues. The Faculty Association is engaged in that discussion and it is not the right of the administration to provide comment. From the administration's standpoint, we believe that mandatory dues check off is clearly mandated under the Labour Relations Act and that the administration is reasonably required to respond to the request of the Faculty Association.
Dean McMurtry announced that one of the successful applications in the recent competition for the National Centres of Excellence is the Canadian Arthritis Network. Approximately 10 clinical scientists from the Faculty of Medicine & Dentistry are part of that project and $14.5 million will be allocated to it over the next four years.
S.98-236a Faculty Constituencies
On behalf of the Operations/Agenda Committee, it was moved by A. Pearson, seconded by G. Moran,
That Jim Erskine be appointed to Senate to represent the Richard Ivey School of Business constituency (term to October 31, 2000).
That Elizabeth Skarakis-Doyle (Communication Sciences and Disorders) and Anthony Vandervoort (Physical Therapy) be appointed to Senate for terms to October 31, 2000 and 1999 respectively to represent the Faculty of Health Science constituency. [This will create a balance in the staggered terms of the four representatives of the Faculty.]
That Bernd Frohmann be appointed to Senate to represent the Faculty of Information and Media Studies constituency (term to October 31, 2000).
S.98-236b Graduate Student Constituency
It was moved by A. Pearson, seconded by D. Spencer,
That Todd Macuda (PhD Neuroscience IV) and Derek McLachlin (PhD Biochemistry IV) be reappointed to Senate to represent the Graduate Student constituency (terms to October 31, 1999).
S.98-236c Member of Senate from the General Community
It was moved by A. Pearson, seconded by T. Hessel,
That Douglas Fairbairn be reappointed to Senate as representative of the General Community (term to October 31, 2000), as recommended by the Senate Nominating Subcommittee for a Representative from the General Community.
The Alumni Association has announced the reappointment of Gary Weese to Senate as a representative of the Alumni Association (term November 1, 1998, to October 31, 2000).
For reasons detailed in the Report of the Operations/Agenda Committee, the Fall 1998 Senate Election Schedule for student constituencies has been revised. Campaigning -- previously scheduled to end at midnight on Monday, October 19 -- will end on Sunday, October 18. October 19 and 20 will be days designated for Internet voting for students who have preregistered with the USC Office. On Campus polling, previously scheduled for October 20 and 21, will be conducted on October 21 and 22 instead. All candidates were informed of these changes at the Mandatory All Candidates Meeting held on October 1st.
On behalf of the Senate, the Provost approves the list of Candidate for Degrees upon the recommendation of the Registrar [S.96-124]. The list of Candidates approved by the Provost is appended as Appendix 1 to the official Minutes of the October 16, 1998, meeting of Senate.
Starting in 1999, Spring Convocation will consist of eight ceremonies, rather than seven as in the past. The order of Convocation for Spring 1999 shall be:
Tuesday, June 8, 1999, 10:00 a.m.: Faculty of Arts, Faculty of Music
Tuesday, June 8, 1999, 3:30 p.m.: Faculty of Health Sciences, Faculty of Medicine & Dentistry (DDS), Richard Ivey School of Business (HBA)
Wednesday, June 9, 1999, 10:00 a.m.: Faculty of Education, Faculty of Information and Media Studies
Wednesday, June 9, 1999, 3:30 p.m.: Brescia College, Huron College, King's College
Thursday, June 10, 1999, 10:00 a.m.: Faculty of Social Science (Honors and ACS)
Thursday, June 10, 1999, 3:30 p.m.: Faculty of Science
Friday, June 11, 1999, 10:00 a.m.: Faculty of Social Science (3-year programs)
Friday, June 11, 1999, 3:30 p.m.: Faculty of Graduate Studies, Faculty of Engineering Science, Faculty of Law
P. Deane (Assoc./Arts), C. Trick (Assoc./Sci.) (terms to November 2001) and L. Francis (Grad./Educ.)(term to November 1999), were elected to the Senate Committee on Promotion and Tenure I.
C. Ellis (Prof./M&D), A. Lee (Assoc./Arts) (terms to November 2001) and E. Snook (Grad./Arts)(term to November 1999) were elected to the Senate Committee on Promotion and Tenure II.
The following were elected as Members to the Senate Committee on Appeals: S. Galsworthy(Assoc./M&D), A. Pearson (Dean/Educ.)(terms to November 2001) and C. Dhavernas (Grad./Arts) (term to November 1999).
The following were elected as Alternates to the Senate Committee on Appeals: J. Rylett (Prof./M&D)(term to November 2000, D. Hair (Prof./Arts)(term to November 2001), J. Stokes (Dean/Mus.)(term to November 2001) and N. Curtis (Grad/Sci.)(term to November 1999).
I. Black (Student/Educ.)(term to November 1999), and P. Jeff (Admin.Staff) (term to November 2000) were elected to the Standing Committee on Campus Recreation.
D. Fairbairn (S) and G. Miller were elected to the Standing Committee on Intercollegiate Athletics (terms to November 2000).
On behalf of SCAPA, it was moved by J. Thorp, seconded by D. Jorgensen,
That, effective January 1, 2000, the policy on Academic Transcripts be revised to permit students to request a partial transcript restricted to marks and grades leading to a specific degree program, as set out in Exhibit III, including the following new provision:
Students who have pursued more than one program at Western may request partial transcripts covering their engagement in one or more of the following: undergraduate programs, graduate programs and second entry programs in Dentistry, Education, Law and Medicine. Such transcripts shall be identified as partial.
Professor Thorp recalled that at the last meeting the recommendation to introduce partial transcripts was referred back to SCAPA for further consideration Senate was concerned about the wording of the new provision in that it might have been possible for a student to ask to have any failed course removed from the transcript. There was also a wish expressed that partial transcripts be extended to more programs. SCAPA considered Senate's concerns and consulted further with the Deputy Registrar. SCAPA believes the revised wording addresses the concerns raised by Senate.
The restriction to the second degree programs is because these programs are relatively hermetic and if they are not hermetic, it becomes time-consuming to figure out just which courses a student has taken that count for one program rather than another.
Professor Usprich stated that using the word "partial" on the transcript remains a concern and asked that consideration be given to another way of indicating the transcript is partial without actually using the word.
Professor Cain said that the text of the policy states "A transcript is a copy of a student's permanent academic record at this University." He interpreted this statement to mean the whole academic record. He contended that the recommendation to request a partial transcript contradicts this point. Professor Thorp agreed that the statement could be interpreted in that way and the new clause is a way of interpreting the definition of a partial transcript.
Asked for the rationale behind the recommendation, Professor Thorp explained that the proposal will ensure that students who spent their entire academic career at Western are not at a disadvantage in the marketplace with other students who did their first degree at a university different from their second degree. Western's transcripts currently include all courses for all degrees taken.
With Senate's agreement, the statement concerning the request for partial transcripts was amended as follows [shown in italics]:
Students who have pursued more than one program at Western may request transcripts covering only their engagement in one or more of the following: undergraduate programs, graduate programs and second entry programs in Dentistry, Education, Law and Medicine. Such transcripts shall be identified as restricted to the program in question.
The question, as restated, was called:
That, effective January 1, 2000, the policy on Academic Transcripts be revised to permit students to request a partial transcript restricted to marks and grades leading to a specific degree program, as set out below [the new provision is shown in italics]:
Academic Transcripts (S.96-85, S.98-168)
A transcript is a copy of a student's permanent academic record at this University, duly certified by the Registrar and bearing the embossed seal of the University. A transcript is privileged information and is available only upon the written request and payment of the fee in effect at the time by the student.
A transcript is required as one of the supporting documents for application to another university, graduate school, fellowship and scholarship applications, and is commonly required by prospective employers.
The transcript is a record of a student's academic progress. It contains the following information:
1. A listing of all courses attempted and the grades achieved, including courses from which a student has withdrawn without academic penalty.
2. A statement of the degree attained, including the area of concentration or Honors discipline and date of graduation.
3. Comments relating to a student's academic progress. These may include statements about a student's standing in a program (e.g., on Dean's Honor List), or that the student was required to withdraw from the University or was placed on academic probation (e.g., for failing to meet progression requirements).
4. A listing of all scholarships, awards, prizes, fellowships and medals awarded by the University to the student during the student's academic career at the University.
Note that a transcript reflects the current status of a student's record at the time it is issued. Students should ensure that any changes to the transcript (e.g. from an INC to a final grade) are recorded before ordering a transcript.
Students who have pursued more than one program at Western may request partial transcripts covering only their engagement in one or more of the following: undergraduate programs, graduate programs and second entry programs in Dentistry, Education, Law and Medicine. Such transcripts shall be identified as restricted to the program in question.
Transcript order forms are available from Information Services, Registrar's Office, Stevenson-Lawson 190*. Official transcripts are mailed by the Registrar's Office to institutions designated by the student. Each transcript costs $x. Same-day transcripts are available at a cost of $x each.
* All transcript transactions in Room 190 require valid identification.
[Note: Actual transcript costs subject to change by the Board of Governors and are not listed as part of this policy. For current charges, please contact the Office of the Registrar.]
S.98-247a Revisions to the Admission Requirements of the BHSc Program
It was moved by J. Thorp, seconded by A. Belcastro,
That, effective November 1, 1998, the admission requirements for the Bachelor of Health Sciences (BHSc) program be revised as outlined below:
THREE-YEAR GENERAL AND FOUR-YEAR HONORS BHSc PROGRAMS
Admission Requirements to First Year
Applicants Presenting the OSSD
Six OAC credits including OAC1 English, one OAC Math (OAC Calculus strongly recommended), and one of OAC Biology, Chemistry or Physics (OAC Biology strongly recommended) are required. Note that enrolment in the program is limited and possession of the minimum requirements does not guarantee admission.
S.98-247b Four-Year Honors Bachelor of Health Sciences (BHSc)
It was moved by J. Thorp, seconded by A. Belcastro,
That, effective September 1, 1999, a Four-Year Honors Bachelor of Health Sciences (BHSc) program be introduced in the Faculty of Health Sciences, as set out below:
FOUR-YEAR HONORS BACHELOR OF HEALTH SCIENCES (BHSc)
Students will be eligible to enroll in the Honors program after first year if they meet the following requirements:
An overall average of at least 70%, with no grade less than 60%, in each of Health Sciences 021, one of Biology 022, 023, or 026, and one of Psychology 020 or 023, or Sociology 020, or 1.0 credits chosen from Anthropology 025F/G, 026F/G and 027a/b.
An overall average of at least 60% on the elective courses, with no failures.
Students will be eligible to progress to the third and fourth years of the Honors program if they meet the following requirements:
An overall average of at least 70%
An overall average of at least 70% on the principal courses, with no grade less than 60%.
An overall average of at least 60% on the subsidiary courses, with no grade less than 50%.
Students will be eligible to graduate from the Honors program if they have fulfilled the following requirements:
An overall average of at least 70% on the principal courses, with no grade less than 60%.
An overall average of at least 60% on the subsidiary courses completed in fourth year.
Health Sciences 021: A Wellness/Lifestyle Analysis (1.0 credits)
1 of Biology 022, 023, or 0261 (1.0 credits)
1 of Psychology 020 or 0232, Sociology 020, or 1.0 credits chosen from Anthropology 025F/G, 026F/G, and 027a/b3 (1.0 credits)
2.0 full-course equivalent elective courses (001-099)
1 Students intending to select senior courses in Biology must select Biology 022 or 023
2 Registrants at Huron College may select Psychology 022E (Method in General Psychology)
3 Affiliated College and main campus registrants may select Anthropology 020E (Introduction to Anthropology) offered at Brescia College
a) Students must complete at least two essay-designated courses prior to the completion of 3rd year, one of which must be a senior Health Sciences course. At least one of the essay-designated courses must be completed by the end of second year.
b) Students interested in Science programs are advised to consult with an Academic Counsellor prior to selecting their first-year courses to ensure that the appropriate prerequisite courses have been selected to allow proper registration in senior-level Science courses.
c) Students planning to seek admission to professional programs are advised to review the professional program admission requirements and consult with an Academic Counsellor prior to selecting their first-year courses.
d) 1.0 full-course equivalents from the Faculty of Arts must be completed prior to 4th year.
Health Sciences 201: Introduction to Measurement, Research Methods and Evaluation in Health Sciences (1.0 credits)
Health Sciences 202F/G: Critical Thinking in Health Sciences (.5 credits)
Health Sciences 203a/b: Anatomy of the Human Body: A Description of Systemic Structure and Function (.5 credits)
Health Sciences 204F/G: Introduction to Ethics and Health (.5 credits)
*Health Sciences 205a/b: Models of Health & Health Care Delivery (.5 credits)
*Health Sciences 206a/b: Health Care Occupations (.5 credits)
1.5 full-course equivalent subsidiary courses
*Health Sciences 302F/G: Advanced Issues in Health Ethics and Values (.5 credits)
*Health Sciences 303a/b: Communications & Interpersonal Relationships (.5 credits)
*Health Sciences 305a/b: Health Issues throughout the Lifespan (.5 credits)
*Health Sciences 306a/b: Health Promotion and Disease & Injury Prevention (.5 credits)
1.0 full-course equivalent Health Sciences electives
2.0 full-course equivalent subsidiary courses
*Health Sciences 401: Advanced Measurement and Research in Health Sciences (if not taken in 3rd year as Health Science elective) (1.0 credit)
2.0 full-course equivalent Health Sciences electives
2.0 full-course equivalent subsidiary courses
[Note: * indicates courses currently before DAP for approval]
S.98-247c Rural Health Stream in the Bachelor of Health Sciences Program
It was moved by J. Thorp, seconded by A. Belcastro,
That, effective September 1, 1999, a Rural Health stream be introduced into the Four-Year Honors Bachelor of Health Sciences (BHSc) program in the Faculty of Health Sciences.
Four-Year Honors Bachelor of Health Sciences - Rural Health stream
The following courses are required to be selected as Health Sciences electives in the third and fourth years of the Honors BHSc program:*Health Sciences 307a: Introduction to Rural Communities
Note: Space in the Rural Health stream is limited. Interested BHSc students should contact the BHSc program office.
* Currently before DAP for approval
It was moved by J. Thorp, seconded by M. Zamir,
That, effective September 1, 1998, the Senate regulations for undergraduate student academic appeals be amended to include reference to School Director in the Faculty of Health Sciences:
ACADEMIC RIGHTS AND RESPONSIBILITIES (S.88-158, S.94-210, S.96-80, S.97-220, S.97-274, S.98-014)
REQUESTS TO INSTRUCTOR, DEPARTMENT CHAIR, AND FACULTY DEAN
Note: Throughout this document, reference to "Dean" is to be interpreted "Dean or his/her designate", reference to "Department Chair" is to be interpreted "Department Chair or his/her designate" and reference to "School Director" is to be interpreted "School Director or his/her designate.
Requests for relief for undergraduate students proceed in this order:
a) Course instructor (informal consultation)*
b) Department Chair or, in the Faculty of Health Sciences, School Director** (submission of written request)
c) Faculty Dean (submission of written request)
* A request for relief relating to a specific course (e.g., with respect to a mark, grade, appropriateness of assignments or examinations, or grading practices) must be initiated with the appropriate course instructor. Requests for relief on other matters should be initiated in the office having immediate jurisdiction for the particular requirement or regulation in question. Students in doubt as to the appropriate level at which to initiate such requests should consult their Dean.
** For registrants in the Bachelor of Health Sciences (BHSc) program, to the Chair of the Department offering the course (regardless of Faculty affiliation) or, in the case of Health Sciences courses, the BHSc Standing Committee member responsible for reviewing appeals.
It was moved by J. Thorp, seconded by D. Jorgensen,That, effective September 1, 1998, the Senate regulations for undergraduate student scholastic offences be amended to include reference to School Director in the Faculty of Health Sciences:
SCHOLASTIC DISCIPLINE (S.2080, S.3536.02)
Procedures for Handling Scholastic Offences (S.4329, S.95-11, S.95-147, S.95-177, S.97-187)
An instructor who suspects a student of cheating, plagiarism or other scholastic offence has an obligation to investigate. Normally, the instructor will discuss the allegation with the student and examine all relevant evidence, including evidence that the student may provide in his or her defence. If the allegation cannot be supported, no further action will be taken. If the instructor concludes that an offence has occurred, he or she shall consult with the Department Chair* or designated undergraduate officer (or, in faculties without departmental structure, with the Dean of the Faculty in which the course is taught) to review the evidence and to determine an appropriate penalty. This consultation is to provide consistency in the application of penalties. In determining a penalty, the instructor, Chair, designate or Dean, as the case may be, may take into account the specific circumstances of the offence.
Penalties imposed at the level of the department may range from a reprimand to a failing grade for the course in which the offence was committed. The Chair or designate (or Dean in faculties without departmental structure) shall also inform the student in writing of the penalty to be imposed. This letter will draw the student's attention to the Offence Record policy (see below) and to the student's right to appeal, as outlined in the section on STUDENT ACADEMIC APPEALS. A copy of the letter from the Department or Faculty of Health Sciences School will be sent to the Dean of the student's home Faculty.
If the instructor, Chair or designate (or Dean in faculties without departmental structure) considers that the offence warrants a more severe penalty the matter will be referred to the Dean of the student's home Faculty who will review the evidence provided by both the department and the student and may investigate further. The Dean will also review any existing Offence Record for the student in question. Following that review, the Dean will determine the penalty or penalties to be imposed and will so inform the student in writing. The Dean's letter will draw the student's attention to the Offence Record policy and the student's right to appeal.
* In the Faculty of Health Sciences, "School Director or his/her designate" replaces "Department Chair or designated undergraduate officer", with the following exception. In the Bachelor of Health Sciences (BHSc) program, which is independent of any School affiliation, the School Director or his/her designate is replaced by the Chair of the Department offering the course (regardless of its Faculty affiliation), or in the case of Health Sciences courses, the BHSc Standing Committee member responsible for reviewing appeals.
It was moved by J. Thorp, seconded by N. Huner,
That the deadlines for Part-Time Admission for Distance Studies, currently March 15 for spring/summer and July 22 for fall/winter, be changed to March 1 for spring/summer and July 1 for fall/winter, effective for the 1999-2000 academic year.
SCAPA INFORMATION ITEMS
SCAPA approved on behalf of the Senate the Terms of Reference for the following new awards and bursaries for recommendation to the Board of Governors through the Vice-Chancellor:
Henry Wu Memorial Scholarships in Health Sciences (4) (Faculty of Health Sciences, Schools of Kinesiology and Physical Therapy)
Matthew and Cornelia Koens Scholarship (Faculty of Education)
Dr. Martin W. Stapleton Award (Faculty of Medicine & Dentistry, Medicine)
The terms of reference were detailed in Exhibit III.
Dr. Semotiuk stated that the value of the Henry Wu Memorial Scholarships in Health Sciences must be reconsidered, in consultation with David Wu, because a scholarship exceeding $1500 puts Western in violation of OUA Athletic Award regulations. Professor Thorp agreed to send this item back to SCAPA for review.
Professor Thorp recalled that at the last Senate meeting it was asked if many bursaries stipulate certain qualifications such as ethnic origin. The Office of the Registrar advises that there are very few bursaries with such a stipulation and when one is proposed, the Office of the Registrar does what it can to either eliminate the ethnic restriction or change restrictive language.
Senate received for information the 1997-98 Annual Report of the Senate Committee on Promotion and Tenure I, detailed in Exhibit IV.
Senate received for information the Annual Report of the Senate Committee on Promotion and Tenure II, detailed in Exhibit V.
Professor Thorp asked if the extreme complication that has been introduced into this process by the inclusion of teaching dossiers has made any difference in the outcome. Dr. Moran stated that generally the addition of the teaching dossiers is seen as a positive development because it provides the committees with more information upon which to form a confident view or assessment of the teaching performance of the individuals. The intent of including a teaching dossier is to ensure that teaching is given the appropriate weighting. Professor Thomson, Chair of SCPT-I, concurred with the Provost. Members of SCPT-I discussed, at the end of this year's process, the inclusion of teaching dossiers and all members agreed that it is a positive measure in that it provides more detail for consideration.
Professor Varpalotai stated that two issues of concern: junior faculty are being asked to do more and more teaching which consequently has a negative impact on their research productivity. There is an apparent distinction between dossiers of men and women applicants. While the committee, itself, found no difference between the quality of the dossiers, the women were less likely to be recommended for both promotion and tenure. Dr. Moran stated that the main follow up is in the generation of the documents themselves, the discussion of them within the Committees and then feedback recommendations to the Deans in the hope that these kinds of issues will be addressed within the Faculties.
The Annual Report of the Senate Committee on Appeals, detailed in Exhibit VI, was received for information.
Announcements, detailed in Exhibit VII, were received for information.
Dr. Davenport announced that a public meeting will be held at 7:00 p.m. on October 29, 1998, in Althouse College Auditorium, to discuss the Update to The University of Western Ontario Campus Master Plan. He invited all Senators to attend this meeting.
On behalf of Senate, Dr. Davenport thanked those Senators whose terms on Senate end October 31, 1998, for their contributions to the deliberations of Senate.
The meeting adjourned at 2:15 p.m.
P. Davenport, Chair
J.K. Van Fleet, Secretary