As approved at the September 27, 2001, meeting of the Board of Governors. The "in camera" portion of the minutes have not been included herein. Copies of Appendices not included herein are available from the University Secretariat, Room 290, Stevenson-Lawson Building.
The meeting was held at 3:00 p.m. in Room 330, Stevenson-Lawson Building.
PRESENT: Ms. C. McAulay-Weldon, Chair, Ms. J.K. Van Fleet, Secretary
Mr. J. Adams, Mr. S. Adams, Dr. W.A. Bridger, Ms. H. Connell, Dr. P. Davenport, Ms. G. Dybenko, Mr. T. Garrard, Mr. W. Gibson, Ms. S. Grindrod, Dr. R. Harris , Ms. R. Ivey , Mr. H. Kelly, Mr. D. McDougall, Mr. R. McFeetors, Dr. P. Mercer, Dr. P. Neary, Ms. M. Parker, Mr. W. Peel, Mr. M. Pickard, Dr. R.J. Rylett, Mr. T. Vine, Dr. A. Weedon, Mr. M. Weyers
By Invitation: A. Birch, K. Gee, M. Millard, D. Riddell
The Chair welcomed Halfdan Kelly to his first Board meeting. Mr. Kelly is the Alumni Association representative appointed to succeed Howard Taylor.
The Chair announced that this is the last meeting for Bill Bridger and Mark Weyers. Bill leaves Western in August to assume to task of Founding President and CEO of the Alberta Heritage Foundation for Science and Engineering Research based in Edmonton. Mark leaves for England in September and tendered his resignation on the Board effective September 1, 2001. On behalf of the Board the Chair acknowledged the contributions made by each to the deliberations of the Board.
The President reported on the following issues: Budget Update, Government Relations, Strategic Planning Task Force, Annual Report: Human Relations and Activities of the President. Details are contained in Appendix I distributed with the agenda. Copies of slides used to highlight his presentation are attached as Appendix 1 to these minutes.
On behalf of the Property & Finance Committee, it was moved by D. McDougall, seconded by M. Weyers,
That the Board of Governors approve the Dental Kit Fees for 2001-02 as shown below:
|Dental Kit Fees 2001-02|
|Qualifying Prog. Yr. 1||$3,334.00||$4,268.00||28%|
|Qualifying Prog. Yr. 2||-||$3,334.00||n/a|
The Board was informed that the Property and Finance Committee has approved the siting of the Advanced Technology Centre as shown on Appendix II, Annex 1, adjacent to the Boundary Layer Wind Tunnel, as well as an addition to the Engineering Science Building for four general university classrooms.
On May 3, 2001, the Board of Governors approved two proposed sites for the new residence in the area of Althouse College and authorized the President, Vice-President (Administration), Chair of the Board and Vice-Chair of the Board to make the final decision following the open public meeting held on April 30 and the Senate meeting on May 18, 2001. The site chosen is the one on the west side of Western Road, in front of Althouse College.
The Board was informed that the Property & Finance Committee has approved the utilities infrastructure project in support of SuperBuild at an estimated cost of $6 million. A consultant report prepared this year by Chorley and Bisset Ltd. identified shortcomings with the existing central steam and chilled water production at the Campus Power Plant. Details concerning the consultant's findings are contained in Appendix II, page 2.
The Board received for information the Quarterly Financial Report (Operating and Ancillary Budgets), detailed in Appendix II, Annex 2.
The Report of the Investment Committee, detailed in Appendix II, Annex 3, was received for information.
The Quarterly Report on Fund Raising, detailed in Appendix II, Annex 4, was received for information.
The Report on Scholarships, contained in Appendix II, Annex 5, was provided for information.
On behalf of the Audit Committee, it was moved by S. Adams, seconded by W.W. Peel,
That the Board approve the UWO Electronic Commerce Policy, attached as Appendix III, Annex 1.
The Board received for information the 2000-2001 report on the Internal Audit function for the period ended April 30, 2001 (Appendix III, Annex 2) and the 2001-02 Internal Audit Work Plan (Appendix III, Annex 2, Schedule 1).
The Schedule of Review of Audited Financial Statements, detailed in Appendix III, was provided for information.
The Board was informed that on May 31, 2001, the Audit Committee received a report on the progress in establishing a detailed Disaster Plan for the University. The Committee was provided with the table of contents shown in Appendix III, Annex 3 and drafts of several chapters. It is anticipated that the UWO Disaster Plan will be completed by the end of June 2001.
The Board was informed that Ms. Jane O'Brien, Associate Vice-President (Human Resources), provided the Audit Committee with an interim report of the Department of Occupational Health and Safety.
On behalf of the Campus & Community Affairs Committee, it was moved by S. Adams, seconded by P. Neary,
(a) That the following section be added to the Academic Calendar:
Code of Student Conduct
Every student is expected to comply with the provisions of the Code of Student Conduct. Sanctions for non-compliance can range from a reprimand to expulsion from the University. It is the responsibility of every student to read the Code and familiarize him or herself with its contents. The Code is available at http://www.uwo.ca/univsec/board/newcode.html. Copies can also be obtained from the Office of the Registrar, from Deans' Offices and from Residences.
(b) That Residence Understandings be revised to make reference to the Code of Student Conduct.
(c) That two announcements be placed in the Gazette in successive weeks in early September 2001, advising students of the existence of the Code, their responsibility to become familiar with it and to comply with its terms. The Announcement should also include a reference to possible sanctions that may be imposed for non-compliance.
It was moved by S. Adams, seconded by S. Grindrod,
(a) That the Student Disciplinary Code be revoked.
(b) That the Board Chair convey, on behalf of the Board of Governors, a reminder to the President of the University Students' Council that the USC is responsible for ensuring compliance with the Liquor Licence Act at USC-operated facilities or events that serve liquor under the University's liquor licence.
On behalf of the By-Laws Committee, it was moved by W.W. Peel, seconded by J. Adams,
That By-Law No. 1, Section I. (Delegation of Authority), article 1., be amended to read:
The Senior Operations Committee is authorized to approve appointments, excluding the appointment of the President or a Vice-President, on the recommendation of the President, in circumstances where the selection process has been completed but a regular meeting of the Board is not scheduled to be held within a reasonable time.
On behalf of the Senior Operations Committee, it was moved by H. Connell, seconded by S. Adams,
That the Board of Governors approve the President's priorities for 2001-02 as detailed in Appendix VI, Annex 1.
It was moved by J. Rylett, seconded by M. Weyers,
That the Board of Governors appoint Mr. Robin Keirstead, University Archivist, as University Commissioner for Access to Information and Protection of Privacy for a five-year term (renewable) commencing in June 2001 and ending in June 2006.
The following were appointed to the University Discipline Appeal Committee (UDAC):
On behalf of the Board of Governors, the Senior Operations Committee appointed the following new members to the Ivey Advisory Board: Timothy D. Dattels, Kirsten J. Feldman, David J. Kassie, Terrance A. Lyons, Jacques Menard, Stephen M. McDonald, Douglas E. Speers, and Barbara G. Stymiest.
In addition, the following former members have become Honorary Members: Paul G. Desmarais, Geno Francolini, Kenneth W. Harrigan, Grant Reuber, and Richard C. Sharpe.
Dr. Ted Hewitt, Associate Vice-President (Research), has been named to replace Dr. Bill Bridger as a member of the Board of Directors of the Canadian Centre for Activity and Aging.
The Senior Operations Committee has nominated Dr. Jim Good for reappointment to the Foundation Western Board of Directors for a second three-year term as one of the University's representatives.
The Board received for information the report of the UWO Academic Staff and Administrative Staff Pensions Boards detailed in Appendix VII. Mr. A. Birch, Chair of the Joint Pension Board, presented an overview of the report contained in Appendix VII and the booklet entitled "Retirement Plan - 2000 Investment Performance Review and Plan Summaries". Slides used during the presentation are attached as Appendix 2.
On behalf of Senate, it was moved by P. Davenport, seconded by P. Neary,
That the Board of Governors approve the Procedures for Casual Academic Appointments of Faculty at The University of Western Ontario detailed in Appendix VIII, Annex 1.
Dean Weedon asked what the distinction is between a "Post-Retirement" Casual Appointment and the Professor Emeritus designation. Dr. Harris stated that "Professor Emeritus" is an honorary title that has no significance with respect to employment. A "Post-Retirement" Casual Appointment involves an individual who teaches the equivalent of a half course, i.e, involves a minimal contribution to Western.
It was moved by P. Davenport, seconded by A. Weedon,
That an interdisciplinary graduate program in Biomedical Engineering leading to the degrees of MESc and PhD be introduced by the Faculty of Graduate Studies.
It was moved by P. Davenport, seconded by A. Weedon,
That the Bachelor of Science in Physical Therapy [BSc(PT)] program be withdrawn from offerings in the Faculty of Health Sciences, effective September 1, 2003; and,
That a Master of Physical Therapy (MPT) program be introduced in the Faculty of Graduate Studies with first admissions occurring in September 2002.
The report Items Referred by Senate, detailed in Appendix VIII, contained the following items of information:
The Board received selected media clippings about the President (Appendix IX).
The meeting terminated at 4:45 p.m.
C. McAulay-Weldon, Chair
J.K. Van Fleet, Secretary