Board of Governors, APPENDIX VI, November 30, 2000
Recommended: That the Board of Governors approve the terms of reference of The Western Fund as detailed below:
The Western Fund
Terms of Reference
Purpose: To create an unrestricted endowment for the University, providing an ongoing ability to use annual income to respond to urgent priorities and take advantage of opportunities that will advance the University's mission. The Western Fund will be vital to the long-term financial health of the University.
Funding: The Western Fund will be funded by donations from individual alumni, students, faculty, staff and friends of the University, and corporations, foundation or other institutions that share Western's vision of the importance of an unrestricted endowment. It is expected that The Western Fund will be significantly funded by deferred gifts, such as bequests.
Marketing: The Western Fund will be promoted to donors as the means to support in perpetuity the highest priority needs of the University, with the highest level administrative determination of the needs and oversight by the Board. Within the Western Fund, naming of specific donor funds will be available for gifts of $10,000 or more.
Asset Management: The assets of the Western Fund will be held and managed by Foundation Western, and be invested according to the investment policies of the Foundation, as they may from time to time change.
Annual Income Allocation: Income from the endowment will be allocated annually according to the investment payout policies of Foundation Western. Income allocation will be made upon a recommendation of the President/Vice-Presidents group to the Board of Governors of the University. The role of the Foundation Western Board will be, as with all other endowments held by the Foundation, to ensure that the income allocation conforms with the charitable intent of the endowment and the disbursement rules of the Canada Customs and Revenue Agency.
Reporting: An annual report on both the use of the annual income allocation and the financial status of the endowment will be prepared by the office of the Vice-President (External). The report will be presented to the Boards of the University and Foundation Western, and sent to all donors (or heirs and assigns) that give more than $10,000 to the Fund.
Board members will recall discussion earlier this year (February 3, 2000 - BG.00-27) about the establishment of the "Western Fund". At its last meeting, the Development and Fund Raising Committee approved terms of reference for the fund, as detailed above. Board members favored establishment of such fund for their personal giving. Once formally established by the Board, the Western Fund will be used to promote unrestricted endowment giving by others, and in particular, alumni of Western.