As approved at the November 30, 2000, meeting of the Board of Governors. The "in camera" portion of the minutes have not been included. Copies of Appendices not included herein are available from the University Secretariat, Room 290, Stevenson-Lawson Building.
The meeting was held at 3:00 p.m. in Room 330, Stevenson-Lawson Building.
PRESENT:
Ms. C. McAulay-Weldon, Chair, Ms. L.E. Cline, Acting Secretary
Mr. J. Adams, Mr. S. Adams, Dr. W.A. Bridger, Dr. R. Colcleugh, Dr. P. Davenport, Mr. J.
Etherington, Mr. T. Garrard, Mr. W. Gibson, Ms. S. Grindrod, Mayor D. Haskett, Ms. R. Ivey
Thom, Mr. D.J. McDougall, Mr. R. McFeetors, Dr. G. Moran, Dr. P. Neary, Mr. W.W. Peel,
Mr. M. Rubinoff, Mr. H. Taylor, Mr. T. Vine, Dr. A. Weedon, Mr. M. Weyers, Mr. R.
Yamada
By Invitation: D. Riddell
The minutes of the meetings of June 28 and September 8, 2000, were approved as circulated.
The President reported on the following items:
• Meeting with Local MPs
• Enrolment Planning
• Update on Provincial Funding
• Recent Research Funding Announcements
• Orientation of New Students
• First Collective Agreement with UWOFA
• Activities of the President
Dr. Davenport highlighted his presentation with the use of overhead slides, copies of which are attached as Appendix 1 to these minutes. Details of his report appear in Appendix I, distributed with the agenda for the meeting.
Dr. Moran reported that the costs of the first collective agreement with UWOFA are 5.2% in 1998-99, 2.9% in 1999-2000, 3.2% in 2000-2001 and 3.3% in 2001-2002. Achieving a balance between the desire to reach a prudent settlement and become competitive in the marketplace vis-à-vis salaries was a primary objective of the agreement. Members of faculty had not had a substantial salary increase for many years, therefore one pressure was to ensure Western became competitive again in order to retain existing and attract new members of faculty.
On behalf of the Property and Finance Committee, it was moved by D. McDougall, seconded by S. Adams,
That the Board of Governors approve the establishment of the following Chairs:
The Novartis-Calvin Stiller Chair in Xenotransplantation, tenable at the Robarts Research Institute, as detailed in Appendix II, Annex 1, item 1.
The CIBC Chair in Human Capital and Productivity in the Department of Economics, as detailed in Appendix II, Annex 1, item 2.
CARRIED
It was moved by D. McDougall, seconded by S. Grindrod,
That the Board of Governors approve the establishment of the following Faculty Fellowship:
CIBC Faculty Fellowships in Human Capital and Productivity in the Department of Economics, as detailed in Appendix II, Annex 1, item 3.
and a revision to the following Faculty Fellowship:
George and Mary Turnbull Faculty Fellowship in the Richard Ivey School of Business, as detailed in Appendix II, Annex 1, item 4.
CARRIED
It was moved by D. McDougall, seconded by R. Yamada,
That the Board of Governors approve the establishment of the following Post-Doctoral Fellowship:
CIBC Post-Doctoral Fellowship in Human Capital and Productivity in the Department of Economics, as detailed in Appendix II, Annex 1, item 5.
CARRIED
Details relating to the South Substation replacement, outlined in Appendix II, Information Item 1, were received for information.
The Board received for information particulars relating to the Medical Sciences Project - Installation of a new chiller, outlined in Appendix II, Information Item 2.
The expenditure report on Capital Projects over $1 million, detailed in Appendix II, Annex 2, was received for information.
Highlights of the Annual Report on Fundraising, outlined in Appendix II, Information Item 4, were received for information.
The Report of the Investment Committee, detailed in Appendix II, Annex 3, was provided for information.
The Quarterly Ratio Report on Non Endowed Funds, outlined in Appendix II, Annex 4, was received for information.
The Quarterly Financial Report (Operating and Ancillary Budgets), contained in Appendix II, Annex 5, was provided for information.
[A revised Annex 6 was distributed at the meeting]
The Budget Indicators for the Previous Fiscal Year, provided in Appendix II, Annex 6, distributed at the meeting, were received for information.
Dr. Davenport will ask that the Associate Vice-President (Financial Services) include columns that provide data on an FTE basis on next year's report.
The Report on Scholarships, detailed in Appendix II, Annex 7, was received for information.
On behalf of the Audit Committee, it was moved by H. Taylor, seconded by S. Adams,
That the Board of Governors approve the audited financial statements for the University for the fiscal year ended April 30, 2000, detailed in Appendix III, Annex 1, tab 1.
CARRIED
The Board was informed that The University of Western Ontario supplementary financial statements for the year ended April 30, 2000, are available on request.
The Board received for information the financial statements for related companies and other organizations of The University of Western Ontario for the fiscal year ended April 30, 2000, detailed in Appendix III, Annex 1, tab 2-15.
On behalf of the Campus and Community Affairs Committee, it was moved by S. Adams, seconded by J. Etherington,
That the Board of Governors approve the following:
The Statement of Principles for Trademark Licensing (Appendix IV, Annex 1A),
The Code of Conduct for Trademark Licensees Doing Business with The University of Western Ontario Book Store (Appendix IV , Annex 1B); and
The amendment to Section 5.00 of Policy 1.17 (Licensed Commercial Use of University Name and Trademarks) as follows, to link that policy to the Code of Conduct for Trademark Licensees Doing Business with The University of Western Ontario Book Store :
5.00 Applications for the commercial use of the University's name and derivative names, insignia, logos or other graphic marks shall be made in the first instance to the Licensing Coordinator*. Such applications must include the information required by the "Code of Conduct for Trademark Licensees".
- - - - - - - - - - - - - - - -
* • The Director of the UWO Book Store is the Licensing Coordinator.
CARRIED
It was moved by W.W. Peel, seconded by M. Rubinoff,
That the terms of reference of the Property & Finance Committee (Special Resolution No. 1-B) be amended as shown in Appendix V, Annex 1.
CARRIED
The Secretary took under advisement the suggestion that the Board delegate authority to the Committee to approve certain matters on behalf of the Board at all times.
It was moved by J. Etherington, seconded by M. Rubinoff
That the terms of reference of the Campus & Community Affairs Committee (Special Resolution No. 1-D) be amended as shown in Appendix V, Annex 2.
CARRIED
The Secretary took under advisement the suggestion that the Board delegate authority to the Committee to approve certain matters on behalf of the Board at all times.
It was moved by P. Neary, seconded by W.W. Peel,
That Election Procedures (Special Resolution No. 9) relevant to election of administrative staff to the Board of Governors be revised as shown in Appendix V, Annex 3 to allow administrative staff to vote in Board Elections via the Internet.
CARRIED
The Board received the Notice of Motion: Amendments to By-Law No. 1, detailed in Appendix V, Annex 4. The proposed amendments will be presented for debate and approval at the November 30, 2000, Board meeting.
The Board was informed that the By-Laws Committee has approved, on behalf of the Board, amendments to the section of Special Resolution No. 3 - Banking, that relate to the Trois-Pistoles French Immersion School, as detailed in Appendix V, Information Item 2. It was clarified that use of the term "Comptroller" is incorrect and that all references should be to "Controller."
[A revised report of the Senior Operations Committee was distributed at the meeting]
BG.00-189a C. McAulay-Weldon, B. Colcleugh, R. Yamada and S. Adams were elected to the Strategic Planning Task Force.
BG.00-189b It was moved by S. Adams, seconded by J. Adams,
That the Board of Governors delegate to the Senior Operations Committee, the responsibility for naming the staff member to the Strategic Planning Task Force on recommendation of the Presidents of the non-faculty employee groups.
CARRIED
It was moved by D. McDougall, seconded by J. Adams,
That the April 2001 meeting of the Property & Finance Committee be changed from April 16 to April 30, 2001.
CARRIED
The Board was informed of appointments made by the Senior Operations Committee on behalf of the Board of Governors to external boards and committees. Details are provided on page 2 of Appendix VI.
The Board was informed that the schedule of the annual review of the President has been revised as detailed in Appendix VI, Annex 1.
The Board received for information the appointments to Student Court, detailed in Appendix VI, Information Item 3.
Ms. Ivey Thom provided an overview of the update on Campaign Western, detailed in Appendix VII, distributed at the meeting. To date the Campaign has raised $162 million of the $270 million goal.
REPORT OF THE McINTOSH GALLERY COMMITTEE [Appendix VIII]
On behalf of the McIntosh Gallery Committee, it was moved by J. Etherington, seconded by P. Neary,
That the Board approve the statement of financial transactions, detailed in Appendix VIII, Annex 1, for the year ended April 30, 2000, in respect to income received by The University of Western Ontario from the McIntosh Estate.
CARRIED
It was moved by J. Etherington, seconded by R. McFeetors,
That the Board approve appropriations from the McIntosh Estate funds for the year ending April 30, 2001, as follows:
I. Prizes and Scholarships
- Geography $1,050
- Business Administration $1,100
- Public Speaking $1,870
II. Promotion of Music $8,440
Pictures $4,400
TOTAL $16,860
CARRIED
It was moved by J. Etherington, seconded by R. McFeetors,
That the terms of the following members-at-large be renewed: Dalin Jameson, Ian Tripp and Dino Bidinosti.
CARRIED
The size and value of the University Art Collection as of December 31, 1999, is as follows:
Number of works in Collection 2,627
Appraised value for insurance $8,280,613.00
A list of works acquired in 1999 is available on file in the McIntosh Gallery offices, McIntosh Gallery.
The Board was advised that the Director presented her annual report to the Committee and that copies are available on request.
On behalf of Senate, it was moved by P. Davenport, seconded by A. Weedon,
That the Strategic Planning Task Force Terms of Reference and Composition be approved as shown in Appendix IX.
CARRIED
BG.00-201a Terms of Affiliation Agreement: The University of Western Ontario and Brescia College, Huron College and King's College
It was moved by P. Davenport, seconded by S. Grindrod,
That the Affiliation Agreement for The University of Western Ontario and Brescia College, Huron University College and King's College be revised to include reference to the new Master of Theological Studies program at St. Peter's Seminary, as shown below:
9.(a)(i) All students taking theology programs offered by Huron University College leading to the degree Master of Divinity (MDiv) or Master of Theological Studies (MTS) are required to register in that College. All students taking Theology programs offered by St. Peter's Seminary leading to the degree Master of Divinity (MDiv) or Master of Theological Studies (MTS) are required to register in the Seminary.
and, to revise the reference to Huron College to read Huron University College throughout the document.
CARRIED
BG.00-201b Terms of Affiliation Agreement: The University of Western Ontario, King's College and St. Peter's Seminary
It was moved by P. Davenport, seconded by S. Grindrod,
That the Affiliation Agreement for The University of Western Ontario and King's College and St. Peter's Seminary, be revised to:
1. Change the reference to SCAPA and Huron College in point 2 (d):
"...Curriculum changes shall initially be approved by a joint committee consisting of the full-time theological teaching faculties of Huron University College and St. Peter's Seminary then forwarded for the information of the Registrar of the Constituent University. Policy issues or proposals for new or discontinued programs will be directed to the Senate Committee on Academic Policy and Awards (SCAPA)."
2. Delete the reference to the Faculty of Part-Time and Continuing Education in point 13 (a):
"All rights and powers hereinbefore referred to as being possessed and exercisable by the University, its Board of Governors , its Senate, its Registrar, and its Faculty are hereby conferred on such bodies, organizations and persons; and..."
CARRIED
Effective September 1, 2000, a Master of Theological Studies program and an Advanced Master of Divinity degree will be introduced at St. Peter's Seminary.
The list of Honorary Degree Recipients at Fall Convocation 2000 was provided in Appendix IX, Annex 1.
The Canada Research Chairs Strategic Research Plan, was provided for information in Appendix IX, Annex 2.
The Board was informed of recent appointments to academic administrative positions within the University. These are listed in Appendix IX, page 3.
The meeting adjourned at 4:00 p.m.
Signed by:
C. McAulay-Weldon, Chair
L.E. Cline, Acting Secretary of the Board