Board of Governors, June 24, 1999 - APPENDIX II

REPORT OF THE PROPERTY AND FINANCE COMMITTEE

FOR APPROVAL

1. Siting of the McIntosh Gallery Public Outdoor Art Commission

Recommended: That the Board of Governors approve the site for the sculpture by Doug Mitchell commissioned by the McIntosh Gallery Committee between the NCMRD and Talbot College, south of the paved pathway to University College, subject to approval by the Subcommittee on Capital Allocations (SUCA) and subject to oversight and approval by the Department of Physical Plant and Capital Planning.

Background:

See Annex 1.

[NB: SUCA is responsible for adherence to the Campus Master Plan.]

2. Funding of Chairs and Professorships (Policy 2.22)

Recommended: That Policy 2.22 - Funding of Academic Chairs and Professorships - be amended as shown on Annex 2, subject to Senate approval (June 18).

Background:

The current policy may be viewed on the Internet at http://www.uwo.ca/univsec/mapp/section2/Policy-222.html

The principal changes from the current policy are:

Both Chairs and Professorships may be funded on an endowed or term (i.e., non-endowed) basis.

The gift must be at least 50% of the expected annual expenditures in the case of an existing position, but 90% in the case of a new position.

When a Chair or Professorship is funded on a term basis, the Faculty concerned must commit necessary resources for any ongoing commitments made beyond the period of the term financing.

The appointment may be

The policy has been made consistent with the University's Investment Payout Policy (Policy 2.11), as may be amended from time to time.

The procedure for reviewing proposals has been revised (Section 15.00 and in the Guidelines shown in Appendix 1) and space requirements related to the appointment will be taken into consideration.

Appendix 1 -- general guidelines for the required level of support for Chairs and Professorships has been revised.

3. The James D. Fleck Professorship in International Business

Recommended: That the Board of Governors approve the establishment of The James D. Fleck Professorship in International Business detailed below, subject to Senate approval (June 18).

The James D. Fleck Professorship in International Business

Purpose

The mission of the Richard Ivey School of Business is to prepare outstanding leaders for today's global business environment. In pursuit of this mission, Ivey is committed to achieving a place at the forefront of business schools worldwide -- a goal which entails a truly international vision of all of our degree and executive programs and our research.

A world-class reputation for excellence depends upon the recruitment of faculty of the calibre to support that reputation. Building a core of faculty that is second to none in the world is a critical part of the School's strategy to secure an international reputation as a leading business school.

In recognition of the Ivey Business School's commitment to recruit and support individuals who demonstrate leadership in international business, the Richard Ivey School of Business is proud to establish, for a term five years, the James D. Fleck Professorship in International Business.

Appointee

At the time of appointment, the appointee will be a member of the faculty of the Richard Ivey School of Business at the University of Western Ontario and will have demonstrated specific expertise in the area of international business. The responsibilities of the appointee will be to develop innovative research and teaching materials to broaden the dissemination of the School's unique teaching and research programs.

Term

Appointments to The James D. Fleck Professorship in International Business will be for a period of five years.

Selection Committee

The appointee will be recommended by a selection committee constituted as follows: The Dean of the Richard Ivey School of Business; Chair, Richard Ivey School of Business Advisory Board; a faculty representative.

Funding

Funding for the professorship will be provided by a generous donation of $250,000 from James D. Fleck, HBA 53, paid at $50,000 per year over five years.

The funding will be used to provide salary support for the incumbent and to support the expenses of research and case writing. Within these general guidelines, the use of the funds should be as flexible as possible with the proviso that the incumbent will consult with the Dean of the Business School in determining the exact allocation.

General

The appointee to the Professorship will be clearly identified as the James D. Fleck Professor in International Business in Ivey Business School and University publications, in articles or books published over the term of the appointment to the Professorship, and in relevant letterheads and like material.

The Ivey Business School will endeavour to make the first appointment to the Professorship as early as possible.

4. Ivey Alumni Association/Toronto Faculty Fellowship in Business Leadership

Recommended: That Property & Finance approve and recommend to the Board of Governors the establishment of the Ivey Alumni Association/Toronto Faculty Fellowship in Business Leadership as described below, subject to Senate approval (June 18).

Ivey Alumni Association/Toronto Faculty Fellowship in Business Leadership

Purpose

The mission of the Richard Ivey School of Business is to prepare outstanding leaders for today's global business environment. In pursuit of this mission, Ivey is committed to achieving a place at the forefront of business schools world-wide -- a goal which entails a truly international vision in all of our degree and executive programs and our research.

A world-class reputation for excellence depends upon the recruitment of faculty of the calibre to support that reputation. Building a core of faculty that is second to none in the world is a critical part of the School's strategy to secure an international reputation as a leading business school.

In recognition of the Ivey Business School's commitment to recruit and retain outstanding young, talented faculty from around the world at a time when competition for world-class faculty is at an all time high, the Richard Ivey School of Business is proud to establish the Ivey Alumni Association/Toronto Faculty Fellowship in Business Leadership.

Appointee

The appointee will be a member of the faculty of the Richard Ivey School of Business at the University of Western Ontario. The responsibilities of the appointee will be to develop innovative research in business leadership to broaden the dissemination of the School's unique teaching and research programs.

Term

Appointments to the Ivey Alumni Association/Toronto Faculty Fellowship in Business Leadership will be for a period of up to three years.

Selection Committee

A selection committee constituted as follows will recommend the appointee:

Funding

Funding for the Fellowship will be provided by a generous donation of $25,000 annually. At the same time, the Ivey Alumni Association/Toronto will build an endowment of $500,000 at the Richard Ivey School of Business to sustain the Fellowship in perpetuity.

The funding will be used to provide salary support for the incumbent and to support the expenses of research in business leadership. Within these general guidelines, the use of the funds should be as flexible as possible with the proviso that the incumbent will consult with the Dean of the Business School in determining the exact allocation.

General

The appointee to the Fellowship will be clearly identified as the Ivey Alumni Association/Toronto Faculty Fellowship in Business Leadership in Ivey Business School and University publications, in articles or books published over the term of the appointment to the Fellowship and in relevant letterheads and like material.

The Ivey Business School will endeavour to make the first appointment to the Fellowship as early as possible.

5. Time-of-Flight Static Secondary Ion Mass Spectrometer

Recommended: That the Board of Governors approve the purchase of a Time-of-Flight Static Secondary Ion Mass Spectrometer from Cameca for a price not to exceed $860,000 (Canadian).

Surface Science Western (SSW) is a research unit which is part of the Faculty of Science. SSW conducts applied and basic research on the chemistry of many kinds of solid surfaces, particularly metals and their surface oxides and organic polymers. In addition, the lab is committed to opening a program of research involving the study of biological membranes. One of the major themes in the past has involved the exploitation of Secondary Ion Mass Spectrometry (SIMS) for the detection of surface elements and compounds. However, most of such work has been conducted using dynamic SIMS, a technique that results in considerable damage to the analyte as well as a loss of most molecular information.

In the past 5-7 years, a new type of SIMS process has emerged as a alternative surface technique which is capable of determining a much greater complement of molecular information. Termed static SIMS, it uses a much lower flux of interrogating particles with corresponding reduction of damage to the surface. The process is now being applied to an expanding range of industrial and fundamental surface problems around the world.

A request for proposals was posted on the electronic bulletin board (Merx) in compliance with the Interprovincial trade Agreement for a Time-of-Flight Static Secondary Ion Mass Spectrometer for analysis of surfaces of polymers, oxides and biological membranes. Two companies responded with proposal: Cameca and Physical Electronics.

The selection was made based on a predetermined and published selection criteria consisting of specifications (50%), price (40%) and warranty (10%).

Funding:

The amount of $800,000 will be provided from an existing Surface Science Western (SSW) research grant. The balance may be provided from the SSW operating account unless an application to the 2000-2001 Academic Development Fund (ADF) competition for the balance of funding is successful.

Policy:

Special Resolution No. 2 - Delegation of Authority - authorizes the President to commit the University to the expenditure of funds and/or approve contracts, up to a limit of $550,000 for any one transaction when such expenditure has been provided for in approved budgets. This proposal exceeds that limit and therefore requires approval by the Board.

FOR INFORMATION

1. Conceptual Design - New Stadium

In November 1999, the Board of Governors approved the commencement of design of the new stadium. The conceptual design, to be presented at the meeting, has been discussed with a wide spectrum of University and Community users and has been broadly accepted. These plans will be submitted through the City of London public site plan approval process in early summer. It is proposed that preliminary civil work be completed this fall and the remaining work start in Spring 2000, with completion in August 2000.

Models and drawings will be presented at the Board meeting.

2. Preliminary Unaudited Financial Results for 1998/99

See Schedules 1 and 2, attached as Annex 3. [unavailable on the Web]

Schedule 1 compares the preliminary 1998/99 financial results for the basic operating budget with the projected budget presented to the Board in April 1999. Detailed statements showing actual expenses and budgets for all Faculties and Departments, along with a comparison to 1997/98, will be provided in the supplementary data distributed with the audited financial statement package.

Summary (Schedule 1)

The unaudited 1998/99 deficit is $3,800,000 (line 5) compared with the projected deficit of $2,875,000.

Revenues

Actual revenues were $124,000 (.05%) less than the projected budget primarily as the result of the following:

1. Research Overheads were $192,000 (16.0%) less than budget due to a lower than anticipated volume of research contracts.

2. Recoverable Salaries were lower than budget by $172,000 (.9%). This amount was offset by a corresponding salary and benefit expense reduction within the Faculties and as a result had no effect on the current deficit.

3. Fund raising - Unrestricted revenue exceeded budget by $133,000 (12.9%) due to higher than anticipated endowment levies.

4. Administrative Fees were higher than budget by $101,000 (2.8%) primarily in the Community Service and Continuing Education areas.

Expenditures

Total expenses were $181,000 (.07%) lower than the projected budget primarily as a result of the following:

1. Units receiving carryforwards spent $982,000 less than anticipated causing the actual year end carryforward to be $982,000 higher than budget.

2. Utilities exceeded budget by $491,000 due to higher than anticipated natural gas rates.

3. Employee benefits were over budget by $382,000 primarily as the result of unfavorable claims experience in long term disability and the supplemental health plans.

4. A $172,000 decrease in recoverable salaries and benefits discussed earlier.

5. Undergraduate Scholarships were over budget by $164,000 (5.8%).

Operating Reserve

The April 30, 1999 operating reserve is $497,000 (line 13) compared to an anticipated surplus of $1,422,000. The year end operating reserve is $2,003,000 below the target level recommended by the Board.

Student Fee Funded Units, Ancillaries, Academic Support Units and Associated Companies

Schedule 2 compares the unaudited 1998/99 financial results to the projected budgets for all Student Fee Funded Units, Ancillaries, Academic Support Units and Associated Companies. This schedule also reports the actual closing reserve balances as at April 30, 1999. Detailed revenue and expense statements for these operations will be included in the supplementary data distributed with the final 1998/99 audited financial statement package.

Brief highlight notes are outlined below.

1. The surplus in Campus Recreation was $54,700 higher than projected primarily due to increased memberships and participation in programs.

2. The deficit for Intercollegiate Athletics was $63,900 lower than projected due mainly to increased revenue from playoff games, fund raising and a lower cost for the annual sport banquet.

3. The surplus for the Thompson Recreation & Athletic Centre is $33,000 higher than projected primarily due to lower maintenance and part-time salary costs.

4. The surplus for Housing is $124,800 less than projected primarily due to higher major maintenance costs partially offset by lower property taxes.

5. The surplus for Retail Services is $246,200 less than projected primarily due to lower gross margins in the Book Store and Graphic Services, and higher administrative costs.

6. The results for Animal Care & Veterinary Services are $43,800 higher than projected due to increased animal sales and higher per diem care rates for commercial research.

7. The Boundary Layer Wind Tunnel is $57,700 better than projected due to increased project activity.

8. The surplus for Surface Science Western is $82,500 higher than anticipated due to several commercial projects that were completed sooner than anticipated.

9. The University Machine Services is $76,200 better than projected due to an increased number of projects primarily from the Boundary Layer Wind Tunnel.

10. The deficit for Platt's Lane Estates Inc. is $97,900 lower than anticipated primarily due to lower property taxes.

11. The Richard Ivey School of Business (Asia) deficit is higher than projected by $475,400 primarily due to additional advertising and promotion costs related to student recruitment.

12. The deficit for the U.W.O. Research Park/Windermere Manor is $24,600 higher than the 1998-99 budget primarily due to higher administrative costs for the Research Park.

3. Annual Ratio Report on Non-Endowed Funds

The report attached as Annex 4 [unavailable on the Web] shows the non-endowed fund quarterly activity from 1993/94 to the end of the third quarter of 1998/99 (January 31, 1999). The balance in the Undistributed Returns Account at January 31, 1999 was $15,666,000. At January 31, 1999 the 12 quarter moving average of the total non-endowed investments to the obligations of the portfolio was 1.24 (column 10) compared to a target ratio on 1.08.

4. Report of the Investment Committee

See Annex 5.

5. Report on Scholarships

See Annex 6.