Board of Governors, June 24, 1999 - APPENDIX II, Annex 2
1.00 This policy provides for the establishment of designated Chairs and Professorships as one of the ways of recognizing academic fields that fit into the University's scholarly plans and objectives. The University may at the same time honor a benefactor, a scholar or a family.
2.00 Establishment of designated Chairs or Professorships should follow this policy and the guidelines. Initiatives may arise from a variety of sources such as individuals, ethnic or cultural organizations, trade unions, government agencies, corporations, or from the academic unit concerned. From whatever sources, the initiative should advance the University's academic goals and objectives. This constitutes the principal criterion governing the establishment of designated appointments.
3.00 A Chair or Professorship will be attached to a Faculty, School, Department, or Centre of the University. The holder will receive an academic appointment and be expected to develop the field of interest through both teaching and research. The University's policies and procedures on advertising and making academic appointments shall be followed for appointment to a Chair or Professorship.
4.00 The University may wish to honor a benefactor, scholar or individual through a formal naming of a designated appointment. The criteria for naming shall be that the individuals have made an important contribution to the University, society, or to a field of study, or wish to provide the University with a significant benefaction or endowment.
5.00 The University will not normally name a Chair or Professorship unless the majority of the funding will be derived from external sources. In the event that the external donations are insufficient to fully support the Chair or Professorship, additional funding may come from the University operating budget through an academic Department, School, Faculty, or Centre, or from a government agency or other sources. In the case of an existing position, the gift should support at least 50% of the expected annual expenditures. In the case of a new position, the gift should support at least 90% of the expected annual expenditures.
6.00 The Dean, in collaboration with the holder of a Chair or Professorship, must provide an annual report on activities and monies spent. Such reports must be filed with the Provost & Vice-President (Academic) and the Vice-President (External), either at the end of each appointment year or in compliance with the terms of the agreement between the donor(s) and the University. The Vice-President (External) will ensure that the donor(s) are provided with copies, if required either under the terms of the donor agreement or at the donor's request.
7.00 The establishment of a Chair by the University implies a broad and continuing commitment to the position and to the discipline or faculty. The holder of the Chair should be of great distinction.
8.00 The principal revenue for a designated Chair may be in the form of an endowment or funded on a term basis.
8.01 The total funding for a Chair will normally be sufficient to cover not only the salary and benefits of the incumbent, but also provide an appropriate measure of scholarly and research support. As the establishment of a Chair creates a continuing commitment by the University, there must also be assurance that funding support for the Chair will also be continuing.
9.00 The academic appointment to an endowed Chair will normally be full-time with tenure at the rank of Professor.
10.00 The amount available for spending each year will be a percentage of the average value of the endowment over the most recent three year period, in accordance with the University's Investment Payout Policy [Policy 2.11], as may be amended from time to time. The University seeks to maintain the real value of the endowment in the long run by capitalizing a portion of the investment revenue.
Term Chairs (Non-endowed)
11.00 Chairs may be funded on a term basis of not less than five (5) years.
12.00 The academic appointment to a term chair will normally be full-time, at the rank of Associate Professor or Professor. An individual may be appointed as a visitor. The Faculty must commit necessary resources for any ongoing commitments made beyond the period of this term financing (e.g., tenure).
13.00 If the donation is received on a term basis, the capital and investment revenue will be expended over the stipulated period of time, at the end of which the designated Chair will terminate. It may be necessary to supplement the donation revenue from other sources. Non-endowed funds receive a money market rate of return, as outlined in the Investment Payout Policy 2.11.
14.00 A designated Professorship may be established on either a permanent or a term basis. Appointments to a designated professorship will be for a specific term, which may be renewable, at the rank of Assistant Professor, Associate Professor, or Professor. An individual may be appointed as a visitor. Such appointments need not carry tenure although tenured appointments may be made, where appropriate, in accordance with procedures established by the Senate and Board of Governors. The Faculty must commit necessary resources for any ongoing commitments made (e.g., tenure) beyond the period of this term financing.
14.01 Donations for Professorships may be accepted on either an endowed or a term basis. The amount available for spending each year will be a percentage of the average value of the endowment over the most recent three year period, in accordance with the University's Investment Payout Policy [Policy 2.11], as may be amended from time to time. The University seeks to maintain the real value of the endowment in the long run by capitalizing a portion of the investment revenue.
14.02 If the donation is received on a term basis, the capital and investment revenue will be expended over the stipulated period of time, at the end of which the designated Professorship will terminate. It may be necessary to supplement the donation revenue from other sources. Non-endowed funds receive a money market rate of return, as outlined in the Investment Payout Policy 2.11. [was 7.03]
ACCEPTANCE OF GIFTS
15.00 Before any donation is accepted, or commitment made to a potential donor for a Chair or Professorship, the economics of the proposal must be evaluated, particularly if other sources of funds are required. Because of the long-term commitment represented by these gifts, careful assessment of these donations is particularly important and will satisfy the following requirements.
15.01 The Vice-President (External) (or designate), and the head(s) of the academic unit(s) (and, where applicable, the Centre) involved will meet with the donor to determine his/her wishes and discuss the terms of the donation.
15.02 The President, the Provost & Vice-President (Academic), and the Vice-President (Administration), or their designates, will review the objectives and funding requirements of each gift prior to presentation to the Senate and the Board of Governors for approval. Space requirements related to the appointment will also be taken into consideration.
15.03 The terms of the gift should recognize the need for flexibility in the use of funds if at some future date the basic conditions which led to the donation have altered, or if supplementary funding is no longer available.
15.04 The President, in consultation with the Provost & Vice-President (Academic) and appropriate academic unit head, may choose to establish an Advisory Committee to assist in the development, support and publicizing of a Chair or Professorship, and to provide a means of consultation with the benefactor(s).
GENERAL GUIDELINES FOR REQUIRED LEVEL OF SUPPORT FOR CHAIRS AND PROFESSORSHIPS
The required level of support for a Chair or Professorship at The University of Western Ontario will vary with the circumstances and the objectives to be achieved. However, as a guideline, the level of support that will be required, expressed in 1999 dollars, is as follows:
Annual Required Revenue
Chair minimum $100,000
Professorship $ 50,000 - $100,000
Funds may be derived from donations in the form of an endowment or for a specific term, or from other sources.
With respect to endowments, the required level of support will reflect the policy that only the real rate of return will be paid out each year to support the Chair or Professorship, with the remainder of the investment revenue capitalized to protect the real value of the endowment.
Examples, based on a five per cent real rate of return:
• An endowment of $2 million will provide the annual minimum required level of support for a Chair ($100,000 per year)
• An endowment in the range of $1 million to $2 million will provide the annual required level of support for a Professorship ($50,000 to $100,000 per year).
By limiting the allocations for spending from an endowment to 5 per cent and reinvesting remaining returns, the University ensures that the annual dollar amounts allocated for spending will be 5% of an ever increasing base. This ensures that the dollar value of the amounts allocated will increase over time and thus maintain the purchasing power of the annual allocations forever.