Board of Governors - APPENDIX II - April 22, 1999
As required by by-law, notice of the following proposal was given to the Board on March 25, 1999.
Recommended: That Section E of By-Law No. 1 be amended as follows:
Section E. MEETINGS
|14. Spectators may obtain copies of the agenda and the non-confidential portion of the supporting material from
the Department of Communications & Public Relations |
|15. The agenda and supporting documentation for open meetings of the Board may be published electronically by the Secretary prior to each Board meeting.|
|(a) The Secretary shall be responsible for safeguarding the confidentiality of the Minutes of closed sessions of Board meetings but shall have discretion to furnish extracts therefrom to authorized officers of the University or in satisfaction of a reasonable request.|
|(b) The Minutes of the open meetings of the Board may be published electronically by the Secretary following their approval by the Board.|
In April 1997, By-Law No. 1, Section E.15.(b), was added: "The Minutes of the open meetings of the Board may be published electronically by the Secretary following their approval by the Board." Since that time, the Minutes (starting at January 1997) have been published on the Internet.
At that time, it was acknowledged that it would be desirable to post open meeting agenda materials on the Internet, as well, but the Secretariat was unsure of its ability to do that with any reliability, given the level of technical knowledge available at that time. Informally, it was agreed that the Secretariat would undertake a pilot project to publish agendas and supporting material (if available in electronic form) on the Internet as soon as possible after agendas are mailed to Board members.
The pilot project proved successful and the Secretariat is now confident that the materials can be posted on a regular basis, as a courtesy to the university community. The proposed language of new section E.15 above, remains permissive, rather than mandatory, i.e., "The agenda and supporting documentation for open meetings of the Board may be published electronically by the Secretary prior to each Board meeting." It continues to be the case that some materials included in Board agendas are prepared by others and are not available in electronic form.
Recommended: That Special Resolution No. 9 - Election Procedures - be amended as follows:
Faculty-at-Large Constituency (2 members)
1. To be eligible for election, a candidate must be a
full-time member of the
staffFaculty of the University, or a Clinical
Academic appointed under Conditions of
Appointment: Physicians Appointed in Clinical Departments and Clinical Divisions of Basic
Science Departments (1999), at the rank of Assistant
Professor or higher who has held academic
appointments at the University for at least four academic years.
2. The following members of Faculty are eligible to vote:
(a) all full-time members of the academic staff of the University at the rank of Lecturer, Instructor, Assistant Professor, Associate Professor, or Professor; and
(b) all Clinical Academics appointed under Conditions of Appointment: Physicians Appointed in Clinical Departments and Clinical Divisions of Basic Science Departments (1999) at the rank of Lecturer, Assistant Professor, Associate Professor, or Professor; and
(c) all part-time members of the academic staff of the
University at the rank of Assistant Professor
or higher who are listed as such in the
records of the Personnel
Department Records section of the
Division of Human Resources.
Section 9(1) of the University of Western Ontario Act (1982, as amended in 1988) sets out the composition of the Board of Governors. With reference to members of Faculty it states:
Because Conditions of Appointment: Physicians Appointed in Clinical Departments and Clinical Divisions of Basic Science Departments (1999) does not classify appointments to the academic staff of the University as full-time or part-time appointments (UFA or UPTA), the revisions to Special Resolution No.9 will permit Clinical Academics to be eligible for election and eligible to vote under the Faculty-at-Large Constituency.
Recommended: That Special Resolution No. 4 - Investments - be amended to replace "Manager, Financial Analysis & Budget Administration" with "Treasurer", in Group B of the signing authorities for Investments [See Annex 1]
The position of Manager, FABA, has been discontinued.
SPECIAL RESOLUTION NO. 4
I N V E S T M E N T S
1. Any one of Group "A" hereunder, together with any one of Group "B" hereunder, may purchase, transfer, exchange or otherwise dispose of securities owned by or held in the name of The University of Western Ontario.
President & Vice-Chancellor _________________________________
Vice-President (Administration) _________________________________
Provost & Vice-President (Academic) _________________________________
Secretary, The Board of Governors _________________________________
Senior Director - Financial Services Division _________________________________
Manager of Financial Analysis & Budget Administration_________________________
Manager, Corporate Accounting _________________________________
Treasury Analyst _________________________________
2. Any two of Group "B" may transfer, recall or otherwise dispose of collateral securities held for the benefit of The University of Western Ontario.
3. All investment transactions will be conducted in accordance with policies approved by the Board of Governors.