MINUTES OF THE MEETING OF THE BOARD OF GOVERNORS: SEPTEMBER 28, 2000

As approved at the November 30, 2000, meeting of the Board of Governors. The "in camera" portion of the minutes have not been included. Copies of Appendices not included herein are available from the University Secretariat, Room 290, Stevenson-Lawson Building.

The meeting was held at 3:00 p.m. in Room 330, Stevenson-Lawson Building.

PRESENT:

Ms. C. McAulay-Weldon, Chair, Ms. L.E. Cline, Acting Secretary
Mr. J. Adams, Mr. S. Adams, Dr. W.A. Bridger, Dr. R. Colcleugh, Dr. P. Davenport, Mr. J. Etherington, Mr. T. Garrard, Mr. W. Gibson, Ms. S. Grindrod, Mayor D. Haskett, Ms. R. Ivey Thom, Mr. D.J. McDougall, Mr. R. McFeetors, Dr. G. Moran, Dr. P. Neary, Mr. W.W. Peel, Mr. M. Rubinoff, Mr. H. Taylor, Mr. T. Vine, Dr. A. Weedon, Mr. M. Weyers, Mr. R. Yamada

By Invitation: D. Riddell

BG.00-166 Minutes of Previous Meetings

The minutes of the meetings of June 28 and September 8, 2000, were approved as circulated.

BG.00-167 REPORT OF THE PRESIDENT
[Appendix 1]

The President reported on the following items:

Meeting with Local MPs
Enrolment Planning
Update on Provincial Funding
Recent Research Funding Announcements
Orientation of New Students
First Collective Agreement with UWOFA
Activities of the President

Dr. Davenport highlighted his presentation with the use of overhead slides, copies of which are attached as Appendix 1 to these minutes. Details of his report appear in Appendix I, distributed with the agenda for the meeting.

BG.00-167a First Collective Agreement with UWOFA

Dr. Moran reported that the costs of the first collective agreement with UWOFA are 5.2% in 1998-99, 2.9% in 1999-2000, 3.2% in 2000-2001 and 3.3% in 2001-2002. Achieving a balance between the desire to reach a prudent settlement and become competitive in the marketplace vis-à-vis salaries was a primary objective of the agreement. Members of faculty had not had a substantial salary increase for many years, therefore one pressure was to ensure Western became competitive again in order to retain existing and attract new members of faculty.

REPORT OF THE PROPERTY & FINANCE COMMITTEE [Appendix II]

BG.00-168 Establishment of New Chairs

On behalf of the Property and Finance Committee, it was moved by D. McDougall, seconded by S. Adams,

That the Board of Governors approve the establishment of the following Chairs:
The Novartis-Calvin Stiller Chair in Xenotransplantation, tenable at the Robarts Research Institute, as detailed in Appendix II, Annex 1, item 1.
The CIBC Chair in Human Capital and Productivity in the Department of Economics, as detailed in Appendix II, Annex 1, item 2.
CARRIED

BG.00-169 Faculty Fellowships

It was moved by D. McDougall, seconded by S. Grindrod,

That the Board of Governors approve the establishment of the following Faculty Fellowship:
CIBC Faculty Fellowships in Human Capital and Productivity in the Department of Economics, as detailed in Appendix II, Annex 1, item 3.
and a revision to the following Faculty Fellowship:
George and Mary Turnbull Faculty Fellowship in the Richard Ivey School of Business, as detailed in Appendix II, Annex 1, item 4.
CARRIED

BG.00-170 Post-Doctoral Fellowship

It was moved by D. McDougall, seconded by R. Yamada,

That the Board of Governors approve the establishment of the following Post-Doctoral Fellowship:
CIBC Post-Doctoral Fellowship in Human Capital and Productivity in the Department of Economics, as detailed in Appendix II, Annex 1, item 5.
CARRIED

BG.00-171 South Substation Replacement

Details relating to the South Substation replacement, outlined in Appendix II, Information Item 1, were received for information.

BG.00-172 Medical Sciences Project - Installation of New Chiller

The Board received for information particulars relating to the Medical Sciences Project - Installation of a new chiller, outlined in Appendix II, Information Item 2.

BG.00-173 Expenditure Report - Capital Projects Over $1 million

The expenditure report on Capital Projects over $1 million, detailed in Appendix II, Annex 2, was received for information.

BG.00-174 Annual Report on Fundraising

Highlights of the Annual Report on Fundraising, outlined in Appendix II, Information Item 4, were received for information.

BG.00-175 Report of the Investment Committee

The Report of the Investment Committee, detailed in Appendix II, Annex 3, was provided for information.

BG.00-176 Quarterly Ratio Report on Non Endowed Funds

The Quarterly Ratio Report on Non Endowed Funds, outlined in Appendix II, Annex 4, was received for information.

BG.00-177 Quarterly Financial Report (Operating and Ancillary Budgets)

The Quarterly Financial Report (Operating and Ancillary Budgets), contained in Appendix II, Annex 5, was provided for information.

BG.00-178 Budget Indicators for Previous Fiscal Year

[A revised Annex 6 was distributed at the meeting]

The Budget Indicators for the Previous Fiscal Year, provided in Appendix II, Annex 6, distributed at the meeting, were received for information.

Dr. Davenport will ask that the Associate Vice-President (Financial Services) include columns that provide data on an FTE basis on next year's report.

BG.00-179 Report on Scholarships

The Report on Scholarships, detailed in Appendix II, Annex 7, was received for information.

REPORT OF THE AUDIT COMMITTEE
[Appendix III]

BG.00-180 Audited Financial Statements: The University of Western Ontario

On behalf of the Audit Committee, it was moved by H. Taylor, seconded by S. Adams,

That the Board of Governors approve the audited financial statements for the University for the fiscal year ended April 30, 2000, detailed in Appendix III, Annex 1, tab 1.
CARRIED

BG.00-181 Supplementary Financial Statements: The University of Western Ontario

The Board was informed that The University of Western Ontario supplementary financial statements for the year ended April 30, 2000, are available on request.

BG.00-182 Related Companies and Other Organizations

The Board received for information the financial statements for related companies and other organizations of The University of Western Ontario for the fiscal year ended April 30, 2000, detailed in Appendix III, Annex 1, tab 2-15.

REPORT OF THE CAMPUS & COMMUNITY AFFAIRS COMMITTEE [Appendix IV]

BG.00-183 Statement of Principles for Trademark Licensing and the Code of Conduct for Trademark Licensees doing Business with The University of Western Ontario

On behalf of the Campus and Community Affairs Committee, it was moved by S. Adams, seconded by J. Etherington,

That the Board of Governors approve the following:
The Statement of Principles for Trademark Licensing (Appendix IV, Annex 1A),
The Code of Conduct for Trademark Licensees Doing Business with The University of Western Ontario Book Store (Appendix IV , Annex 1B); and
The amendment to Section 5.00 of Policy 1.17 (Licensed Commercial Use of University Name and Trademarks) as follows, to link that policy to the Code of Conduct for Trademark Licensees Doing Business with The University of Western Ontario Book Store :
5.00 Applications for the commercial use of the University's name and derivative names, insignia, logos or other graphic marks shall be made in the first instance to the Licensing Coordinator*. Such applications must include the information required by the "Code of Conduct for Trademark Licensees".
- - - - - - - - - - - - - - - -
* The Director of the UWO Book Store is the Licensing Coordinator.
CARRIED

REPORT OF THE BY-LAWS COMMITTEE [Appendix V]

BG.00-184 Property & Finance Committee (Special Resolution No. 1-B)

It was moved by W.W. Peel, seconded by M. Rubinoff,

That the terms of reference of the Property & Finance Committee (Special Resolution No. 1-B) be amended as shown in Appendix V, Annex 1.
CARRIED

The Secretary took under advisement the suggestion that the Board delegate authority to the Committee to approve certain matters on behalf of the Board at all times.

BG.00-185 Campus & Community Affairs Committee (Special Resolution No. 1-D)

It was moved by J. Etherington, seconded by M. Rubinoff

That the terms of reference of the Campus & Community Affairs Committee (Special Resolution No. 1-D) be amended as shown in Appendix V, Annex 2.
CARRIED

The Secretary took under advisement the suggestion that the Board delegate authority to the Committee to approve certain matters on behalf of the Board at all times.

BG.00-186 Board of Governors Election Procedures (Special Resolution No. 9) for Administrative Staff

It was moved by P. Neary, seconded by W.W. Peel,

That Election Procedures (Special Resolution No. 9) relevant to election of administrative staff to the Board of Governors be revised as shown in Appendix V, Annex 3 to allow administrative staff to vote in Board Elections via the Internet.
CARRIED

BG.00-187 Notice of Motion: Amendments to By-Law No. 1

The Board received the Notice of Motion: Amendments to By-Law No. 1, detailed in Appendix V, Annex 4. The proposed amendments will be presented for debate and approval at the November 30, 2000, Board meeting.

BG.00-188 Banking (Special Resolution No. 3)

The Board was informed that the By-Laws Committee has approved, on behalf of the Board, amendments to the section of Special Resolution No. 3 - Banking, that relate to the Trois-Pistoles French Immersion School, as detailed in Appendix V, Information Item 2. It was clarified that use of the term "Comptroller" is incorrect and that all references should be to "Controller."

REPORT OF THE SENIOR OPERATIONS COMMITTEE [Appendix VI

[A revised report of the Senior Operations Committee was distributed at the meeting]

BG.00-189 Strategic Planning Task Force

BG.00-189a C. McAulay-Weldon, B. Colcleugh, R. Yamada and S. Adams were elected to the Strategic Planning Task Force.

BG.00-189b It was moved by S. Adams, seconded by J. Adams,

That the Board of Governors delegate to the Senior Operations Committee, the responsibility for naming the staff member to the Strategic Planning Task Force on recommendation of the Presidents of the non-faculty employee groups.
CARRIED

BG.00-190 Property & Finance Meeting Date, April 2001

It was moved by D. McDougall, seconded by J. Adams,

That the April 2001 meeting of the Property & Finance Committee be changed from April 16 to April 30, 2001.
CARRIED

BG.00-191 Appointments to Boards and Committees

The Board was informed of appointments made by the Senior Operations Committee on behalf of the Board of Governors to external boards and committees. Details are provided on page 2 of Appendix VI.

BG.00-192 Schedule: Annual Review of the President

The Board was informed that the schedule of the annual review of the President has been revised as detailed in Appendix VI, Annex 1.

BG.00-193 Appointments to Student Court

The Board received for information the appointments to Student Court, detailed in Appendix VI, Information Item 3.

REPORT OF THE DEVELOPMENT & FUNDRAISING COMMITTEE [Appendix VII]

BG.00-194 Campaign Western Update

Ms. Ivey Thom provided an overview of the update on Campaign Western, detailed in Appendix VII, distributed at the meeting. To date the Campaign has raised $162 million of the $270 million goal.

REPORT OF THE McINTOSH GALLERY COMMITTEE [Appendix VIII]

BG.00-195 Statement of Financial Transactions for the Year Ended April 30, 2000 - McIntosh Estate

On behalf of the McIntosh Gallery Committee, it was moved by J. Etherington, seconded by P. Neary,

That the Board approve the statement of financial transactions, detailed in Appendix VIII, Annex 1, for the year ended April 30, 2000, in respect to income received by The University of Western Ontario from the McIntosh Estate.
CARRIED

BG.00-196 Appropriations for the Year Ending April 30, 2001

It was moved by J. Etherington, seconded by R. McFeetors,

That the Board approve appropriations from the McIntosh Estate funds for the year ending April 30, 2001, as follows:

I. Prizes and Scholarships

- Geography $1,050
- Business Administration $1,100
- Public Speaking $1,870

II. Promotion of Music $8,440
Pictures $4,400

TOTAL $16,860

CARRIED

BG.00-197 Members-at-Large, McIntosh Gallery Committee

It was moved by J. Etherington, seconded by R. McFeetors,

That the terms of the following members-at-large be renewed: Dalin Jameson, Ian Tripp and Dino Bidinosti.
CARRIED

BG.00-198 Size and Value of the University Art Collection

The size and value of the University Art Collection as of December 31, 1999, is as follows:

Number of works in Collection 2,627

Appraised value for insurance $8,280,613.00

A list of works acquired in 1999 is available on file in the McIntosh Gallery offices, McIntosh Gallery.

BG.00-199 Report of the Director of the McIntosh Gallery

The Board was advised that the Director presented her annual report to the Committee and that copies are available on request.

ITEMS REFERRED BY SENATE [Appendix IX]

BG.00-200 Strategic Planning Task Force: Terms of Reference and Composition

On behalf of Senate, it was moved by P. Davenport, seconded by A. Weedon,

That the Strategic Planning Task Force Terms of Reference and Composition be approved as shown in Appendix IX.
CARRIED

BG.00-201 Affiliation Agreements

BG.00-201a Terms of Affiliation Agreement: The University of Western Ontario and Brescia College, Huron College and King's College

It was moved by P. Davenport, seconded by S. Grindrod,

That the Affiliation Agreement for The University of Western Ontario and Brescia College, Huron University College and King's College be revised to include reference to the new Master of Theological Studies program at St. Peter's Seminary, as shown below:

9.(a)(i) All students taking theology programs offered by Huron University College leading to the degree Master of Divinity (MDiv) or Master of Theological Studies (MTS) are required to register in that College. All students taking Theology programs offered by St. Peter's Seminary leading to the degree Master of Divinity (MDiv) or Master of Theological Studies (MTS) are required to register in the Seminary.

and, to revise the reference to Huron College to read Huron University College throughout the document.

CARRIED

BG.00-201b Terms of Affiliation Agreement: The University of Western Ontario, King's College and St. Peter's Seminary

It was moved by P. Davenport, seconded by S. Grindrod,

That the Affiliation Agreement for The University of Western Ontario and King's College and St. Peter's Seminary, be revised to:

1. Change the reference to SCAPA and Huron College in point 2 (d):

"...Curriculum changes shall initially be approved by a joint committee consisting of the full-time theological teaching faculties of Huron University College and St. Peter's Seminary then forwarded for the information of the Registrar of the Constituent University. Policy issues or proposals for new or discontinued programs will be directed to the Senate Committee on Academic Policy and Awards (SCAPA)."

2. Delete the reference to the Faculty of Part-Time and Continuing Education in point 13 (a):

"All rights and powers hereinbefore referred to as being possessed and exercisable by the University, its Board of Governors , its Senate, its Registrar, and its Faculty are hereby conferred on such bodies, organizations and persons; and..."

CARRIED

BG.00-202 King's College: New Theology Programs for St. Peter's Seminary

Effective September 1, 2000, a Master of Theological Studies program and an Advanced Master of Divinity degree will be introduced at St. Peter's Seminary.

BG.00-203 Honorary Degree Recipients - Fall 2000

The list of Honorary Degree Recipients at Fall Convocation 2000 was provided in Appendix IX, Annex 1.

BG.00-204 Canada Research Chairs Strategic Research Plan

The Canada Research Chairs Strategic Research Plan, was provided for information in Appendix IX, Annex 2.

BG.00-205 Appointments

The Board was informed of recent appointments to academic administrative positions within the University. These are listed in Appendix IX, page 3.

ADJOURNMENT

The meeting adjourned at 4:00 p.m.

Signed by:

C. McAulay-Weldon, Chair
L.E. Cline, Acting Secretary of the Board