Sample Letter to Students Requesting Feedback & Notice Posting for Public Solicitation

Sample Letter to Students Requesting Feedback (Clause 6.5(c))

Dear (student),

Professor _______________ is being considered for _______________ at The University of Western Ontario. In arriving at a decision, the Committee reviewing this case will be considering Professor _______________'s performance in each of the areas of teaching, research and service.

In assessing performance in teaching, the Committee will have the results of the annual teaching evaluations along with peer opinions. In addition, it would be valuable to have the input from some of (his/her) former students such as yourself. You are invited to submit to me your written assessment of Professor _____________ as a teacher and mentor. It is important that you provide forthright and honest opinions and that you sign your letter. Unless you specifically indicate in the letter that your identity can be known to the candidate, your identity will be kept confidential from the candidate. The contents of your letter will be revealed to Professor _____________ by including in (his/her) Promotion and/or Tenure File a copy of your letter with all identification removed. If you wish your identity to remain confidential, please phrase your letter such that your identity is not revealed by content. You should be aware that your letter in its entirety will be seen by the Promotion and Tenure Committee reviewing this case.

To meet our deadlines, we hope to receive your report by _____________. If you prefer, you may send your report by courier (collect) or Facsimile Communication (to Fax number ______________). If providing your reply by Fax, please send the original through the mail.

I am grateful to you for undertaking this task. We appreciate your considered judgement of the candidate's qualifications.

Sincerely,


(Dean, or designate)

 

Sample Notice for Posting of Public Solicitation by end of May (Clause 6.5(c))

PUBLIC SOLICITATION

Promotion and Tenure

The Faculty Collective Agreement requires that in evaluating a faculty member's performance for promotion and/or tenure purposes, a public solicitation for letters must occur.

Professor ______________ is being considered for ______________. Anyone wishing to make a written submission can do so until the File is closed. It is anticipated this will occur [approximately] by __________. Those engaged in the review of the Promotion and/or Tenure File may wish to refrain from providing a letter of support in order to avoid a perception of bias.

Unless you specifically indicate in your submission that your identity can be known to the candidate, your identity will be kept confidential from the candidate. The contents of your letter will be revealed to Professor _____________ by including in (his/her) Promotion and/or Tenure File a copy of your letter with all identification removed. If you wish your identity to remain confidential, please phrase your letter such that your identity is not revealed by content. You should be aware that your letter in its entirety will be seen by the Promotion and Tenure Committee reviewing this case.

We appreciate your considered judgement of the candidate's qualifications.

This submission should be sent to (Dean, or designate).