Admission decisions are not made by the Dean's Office. Admission is granted through the Admissions Office. For information on admission requirements, please see the Welcome website. For information on what to do after you have been admitted, please see the Transfer Information section of our website.
Please see the Welcome website for information on application deadlines.
Students must apply for readmission to Western following withdrawal for failure to achieve satisfactory academic standing. Please see the Welcome website for information on reapplying.
Full-time: A student who registers from September to April in 3.5 credits or more.
Part-time: A student who registers for 3.0 credits or fewer in any session.
To register for courses, a student must:
Web registration begins in March for Summer session courses.
Web registration begins in June for Fall/Winter session courses and is available only to continuing Western students who have submitted an Intent to Register form.
Academic timetables can be viewed here.
Students choose their program/module/degree(s) during the Intent to Register period (usually early February to late March). There will be Information Sessions available during this time.
Check the Office of the Registrar's website in late January for details.
Department Counsellors provide counselling regarding course selection.
More details about Intent to Register can be found here.
Adding and Dropping of courses takes place throughout the Academic Year. Various deadlines are set and are listed in the Academic Calendar under sessional dates. It is your responsibility to make sure you meet these dates.
Make sure you understand the consequences of dropping a course. Does it affect a scholarship? Does it affect dean's honor list? Will it affect being eligible for a scholarship or award or the program or professional program of your choice? Scholarships and Awards and Dean's Honor List all require 5.0 courses to be eligible, as do some programs and professional schools.
*If you do not pass a prerequisite in A term required for a B term course - you must drop the B term course or ask for special permission to remain in that course.*
Once the add deadline has passed for the term, you will no longer be able to drop a course for that term online. If you would like to drop a course after this date, please submit a drop form to the Academic Counselling Office of your Faculty for approval.
Click here for the Drop Form.
What does a dropped course look like on your record?
If you drop before the add deadline then the course will not show on your record.
If you drop between the add deadline and the drop deadline for each term your course will show as a withdrawn (WDN) on your record.
If you drop after the drop deadline period your course will show up as an F (40%) on your record.
Information on course enrollment and web registration can be found on the Registrar's Office web site.
After the Intent to Register period, program/module/degree changes require the submission of a Change of Status form. These forms are available from our academic counselling office and must be completed for:
Students apply to the Academic Counselling Office of their Faculty for a Letter of Permission to take courses at another university (note the non-refundable fee charged by the Registrar's Office).
Steps to take:
COURSES TAKEN at an ONLINE UNIVERSITY
For summer courses, course work must be completed and the final exam must be written by AUGUST 31. Transcripts must be sent to Western prior to the November 2 deadline for the submission of grades.
If we have not received a transcript by November 2, you will receive an "F" for the courses. No exceptions/extensions will be given unless proof is provided that the course was completed prior to August 31.
The following links provide more information on Letters of Permission.
Transfer of Credit to Western
Transfer of Credit to Another University
If you are unable to add a course through web registration and are not sure why, look at the 'Notes' section of the online timetable and the Academic Calendar (Undergraduate Course Information) as they are the first resources you should use to help you understand why this may be the case.
STEP 1: SUBMIT A SPECIAL PERMISSION REQUEST
To request special permission to register in a course for which you do not have the required pre-requisite(s):
To request special permission to take more than 5.0 courses in the Fall/Winter term:
To request special permission to take a course at an Affiliate College:
STEP 2: MAKE SURE YOUR HOME FACULTY ACADEMIC COUNSELLING TEAM RECEIVES / APPROVES THE SPECIAL PERMISSION
Your home faculty academic counselling team needs to be informed...
What happens once our academic counselling team receives your recommendation or request for special permission?
If not approved, one of our academic counsellors will email you to explain.
STEP 3: ENROLLING IN A COURSE FOR WHICH YOU HAVE BEEN GRANTED SPECIAL PERMISSION
To enroll in a course for which you have been granted special permission:
Degree/Module changes are completed by completing a change of status form. This form can be submitted in person or emailed.
This form is used to request changes to your degree/module(s) in the following situations:
Please note, it can take up to 2-3 weeks to process your change of status request which may affect when you can register for courses.
Two levels are used to assess a student's Academic Standing Status.
Level 1 Progression
Level 2 Progression
What level (year) am I in?
Level 1: 2.5 or less successfully completed courses.
Level 2: 3.0 – 7.5 successfully completed courses.
Level 3: 8.0 – 12.5 successfully completed courses.
Level 4: 13.0 or more successfully completed courses.
The level (year) you are enrolled in is based on the number of successfully completed (not attempted) courses you have, and is what your course enrollment appointment will be based on. For example, if you are heading into your fourth year at Western, but have completed only 12.5 credits, you will receive a third year enrollment appointment.
When you find you've been put into a program that is different from the one you asked for, check the following tips for what you need to do next:
Check the Admission Requirements section of the module/program you asked for during Intent to Register. Compare this to your own academic performance. Make note of the requirements you didn’t meet.
Click here to learn more about the following:
The usual full-time course load in any year of a 3-year or 4-year BA and BSc degree is 5.0 courses. In any one term, the usual full-time load is five 0.5-courses or their equivalent.
Permission of the Academic Counselling Office is required to take an increased or irregular course load. Permission will be considered on the basis of your past academic performance.
Policy for students registered in module in the Faculty of Science and the Schulich School of Medicine & Dentistry (BMSc): Common Courses in Modules
Students registered in the Faculty of Science and the Schulich School of Medicine & Dentistry (BMSc) may double-count a maximum of 1.0 common course toward two modules (a common course is a course that is mandatory in both modules). When two modules contain more than 1.0 common course, the additional common course(s) must be distributed between the two modules as evenly as possible and a substitute course(s) approved by the department offering the module must be taken to maintain the number of courses required in the module.
For an overview of the common course policy, please click here.
Main campus students may normally take a maximum of 1.0 courses at an Affiliated University College each year.
If a section of the course is also offered on main campus, you must consult an Academic Counsellor in the Dean's Office to see if permission might be granted.
Permission will normally be considered only if the main campus section is full or creates a conflict with your schedule.
For more information, please click here.
For more information, please click here
A special examination is any examination other than the regular or supplemental examinations, and may be offered only with permission of the Academic Counselling Office of the Faculty in which the student is registered in consultation with the instructor and Department Chair.
Permission to write a Special Examination may be given on the basis of compassionate or medical grounds with appropriate supporting documentation or for religious grounds for which sufficient notice in writing has been submitted.
For information about examination conflicts (two exams concurrently, 3 exams in any 23-hour period) see the Academic Calendar.
If the Academic Counselling Office, recommends a Special Examination Form be given to a student, both the student and instructor should be aware of the following:
Science students can complete and submit an Academic Consideration Request Form to our Academic Counselling Office when reporting a conflict with a religious holiday. Students are asked to submit their requests a minimum of two weeks in advance. Click here for more information on Religious Holidays.
Other types of documentation that needs to be provided depending on reason for absence:
The University works collaboratively with the student, instructor, department, Faculty and Services for Students with Disabilities in the Student Development Centre to provide accommodation when needed.
A student requesting relief relating to a specific course(s) (with respect to a mark, grade, appropriateness of assignment or examination, or grading practices) must proceed in the following order:
Click here for more information, including deadlines, on Student Academic Appeals