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A special examination is any examination other than the regular or supplemental examinations, and may be offered only with permission of the Dean of the Faculty in which the student is registered in consultation with the instructor and Department Chair.
Permission to write a Special Examination may be given on the basis of compassionate or medical grounds with appropriate supporting documentation or for religious grounds for which sufficient notice in writing has been submitted.
For information about examination conflicts (two exams concurrently, 3 exams in any 23-hour period) visit www.uwo.ca/univsec/handbook/.
If the Office of the Dean, Faculty of Science, recommends a Special Examination Form be given to a student, both the student and instructor should be aware of the following:
A Special Examination must be written no later than 30 days after the end of the examination period. Only under exceptional circumstances, and with Dean’s Office approval, may this period be extended.
If a student fails to write a scheduled Special Examination, permission to write another Special Examination will be granted only with the permission of the Dean’s Office and with appropriate supporting documentation. In such a case, the date of this Special Examination normally will be the scheduled date for the final exam the next time the course is offered.
Students should be aware that if a mark of SPC (Special Exam Privileges) appears on an academic record for a course that is a prerequisite to further courses(s), registration in the subsequent courses(s) will require special permission of the instructor and the Dean’s Office until the grade of SPC is replaced by a satisfactory grade.
If a majority of courses taken in a given year show grades of SPC, registration in any further courses(s) will be subject to the approval of the Dean’s Office until all the SPC grades are replaced by satisfactory grades.
Religious Accommodation
Science students can complete and submit a Religious Accommodation Request Form to our academic counselling office when reporting a conflict with a religious
holiday.Students are asked to submit
their accommodation requests a minimum of two weeks in advance.Click here for more information on Religious Holidays.
Absence due to Illness - Procedure for Requesting Accommodation
Review Web CT and/or the course outlines to look for any comments from your instructor regarding accommodation procedures
Inform your instructor or course / lab coordinator (WebCT or your course outline may indicate who to contact) immediately about the course component you will not be able to attend or complete
Medical documentation from walk-in clinics and family physicians must be completed on a Student Medical Certificate.
As soon as you are well enough to come to campus (and not contagious), submit your Accommodation Request Form and documentation to your home faculty academic counselling office. When our counselling team approves an accommodation request, the member of the academic counselling team who approved it will inform your instructors of our support for accommodation.If a student is accommodated for a December
or April exam, they will be issued a Recommendation for Special Exam form
instead, which the student should bring to their instructor.
If you are not able to submit your accommodation request and documentation within a few days of the missed course component, you may consider asking a friend to deliver it to us or faxing the form and documentation to us.
Obtaining documentation from an Emergency Department or Urgent Care Centre:
Documentation should be secured at the time of the initial visit. Request that the doctor complete a Student Medical
Certificate (SMC). Where it is not possible for a student to have an SMC
completed by the attending physician, the student must request alternate documentation
sufficient to demonstrate that his/her ability to meet his/her academic
responsibilities was seriously affected during the time frame of the missed course component(s).
Academic Accommodation for Students with Disabilities
The University works collaboratively with the student, instructor, department, Faculty and Services for Students with Disabilities in the Student Development Centre to provide accommodation when needed.
Student Academic Appeals
A student requesting relief relating to a specific course(s) (with respect to a mark, grade, appropriateness of assignment or examination, or grading practices) must proceed in the following order:
Course instructor (informal consultation)
Department Chair (submission of written request)
Faculty Dean (submission of written request)
Click here for more information on Student Academic Appeals.
