Accommodation for Missed Course Work
- Students who miss course component(s), such as a lab or test,
for valid reasons can request academic accommodation
- This page is to help you understand the steps involved in requesting accommodation as well as information on the types of documentation that may need to be submitted.
About Medical Documentation
About Accomodation for Varsity Sports Events
About Accommodation for Religious Holidays
About Accommodation for Compassionate Reasons / Bereavement
For information on accommodation for December Exams, please also see these FAQs pertaining to final exams.
The Basic Steps Involved in Requesting Academic Accommodation:
- Review
WebCT and/or your course outline to look for any comments from your instructor
regarding accommodation. Students
seeking accommodation for work worth less than 10% of the overall grade for the
course: instructors may oversee
accommodation requests for participation, small assignments, etc. Check your course outline or Web CT as it
should indicate whether accommodation should be arranged through your instructor
or through the academic counselling office.
- Send an e-mail to your instructor or course
/ lab coordinator to inform them that you missed a course component (unless WebCT or your course outline suggest otherwise).
- Complete an Accommodation Request Form if you will miss a course component due to:
- Request accommodation through your home faculty academic counselling office (located in WSC 191, for Science and BMSc students).* Submit Accommodation
Request Form (if applicable) and documentation (not applicable to religious accommodation requests). Once an accommodation request has been
approved, the member of the academic counselling team who approves your accommodation
request will inform your instructors of our support for accommodation. If a student is accommodated for a December
or April final Exam, they will be issued a Recommendation for Special Exam form
instead, which the student should bring to their instructor.
*Please do not visit our office until you are well enough to come to campus; do not visit our office if you are contagious. If you are not able to submit your accommodation request in person
within a few days of the missed course component, please email our academic counselling team about your situation.
About Medical Documentation
Documentation can be issued from a physician or type of health care professional; this will depend on the circumstances of and type of illness.
Obtaining Documentation from Student Health Services:
- Students planning to request accommodation should request medical
documentation when they see the doctor
- If the doctor supports academic accommodation, the
student will be provided a Student Medical Certificate
Obtaining Documentation from Walk-in Clinics and Family Physicians:
- A Western
Student Medical Certificate (SMC) is required where a student is seeking
medical academic accommodation. This documentation should be obtained at the time of
the initial consultation with the physician or walk-in clinic. Note that most walk-in clinics in London will have SMCs available, but for family physician visits, you should bring an SMC with you.
Obtaining Documentation from Urgent Care or Emergency Department:
- Students are encouraged to request that the doctor complete a Student Medical Certificate. Students should
bring this form with them, if possible. Where it
is not possible for a student to have an SMC completed by the attending
physician, the student must request documentation sufficient to demonstrate
that his/her ability to meet his/her academic responsibilities was seriously
affected. Documentation must be legible and indicate the time frame involved, so it is evident that the illness and doctor's visit was before or at the time of the missed course component.
About Accommodation for Varsity Sports Events
About Accommodation for Religious Holidays
- Students are asked to submit their accommodation
requests to their home faculty academic counselling office a minimum of two weeks in advance
- The University has a policy on accommodation for religious holidays: Click here to see the rights and expectations that fall under the policy
About Accommodation for Bereavement / Compassionate Reasons
- Accommodations arranged and type of documentation required
will vary depending on the situation
- If you are experiencing a significant, stressful life event and would
like to inquire about accommodation options, please stop by our academic
counselling office or email us
