Research Western

Frequently Asked Romeo Questions

Q. Where can I access Romeo?

Romeo can be accessed at the following address for researchers and reviewers: https://grant3.vm.its.uwo.ca/Romeo.Researcher

Q. How can I login to Romeo?

  1. Access Romeo through the link listed above
  2. In the Username box, enter your email address (i.e. ethics-romeo@uwo.ca)
  3. In the Password box, use the password assigned to your Romeo account. If you do not know what this is, click the "Reset Password" button to have instructions sent to your email account. Follow the instructions in the email that you receive.
  4. Click the "Login" button and the Romeo dashboard will appear.

Q. I forget my password or I do not have a password - how do I obtain a password?

You can obtain your (new) password by clicking on the link above and clicking the "Reset Password" button. Follow the instructions in the email you receive.

Q: Can a student/staff member/co-investigator start a form in Romeo, and change the role of Principal Investigator to someone else?

Yes. Anyone can start a submission in Romeo, but the role of Principal Investigator needs to be changed to an individual with a Faculty appointment before submission. The steps for doing this are:

  1. Edit the file
  2. Click on Change PI on the second tab of the form
  3. Search for the name of the person who will be the PI and Select them into the file
  4. For the team members sections, click on Add New
  5. Next, click on Search Profiles and search for yourself. Select yourself in the file (Note: Do not type in your information, as this does not link your account to the form and your work will not save)
  6. Save the changes
  7. You can determine if the changes saved by closing the form and going back to the home screen – the file should now appear under the heading: Role Project Team Member

Q. I'm supervising a student who is completing a protocol for their research project. How should I fill out the form in Romeo?

With Romeo, both the PI and any member of the project team can work on the protocol before it is submitted to the Office of Research Ethics. You have two choices here for starting the protocol. You can either login to Romeo and create a basic shell for Romeo, or your student can work on the protocol and at the very end put you as the PI for the protocol. As the PI, you would then need to review the protocol and submit through Romeo to the Office of Research Ethics.

Q. Where do I put my surveys and letters of information?

Romeo allows you to attach instruments to the protocol through the attachments tab. You can add as many instruments as needed.

Q. My confirmation code does not work, how can I activate my account?

If you receive an email from Romeo that contains a confirmation code that does not work, please contact us as soon as possible so we can make a slight adjustment to your account.

Q. Do you have any tips for Romeo attachments?

If you have a question, or need help with ROMEO, please contact the ROMEO helpdesk: ethics-romeo@uwo.ca or 519-661-3059 .