Research Western

Research Ethics


The Office of Research Ethics, on behalf of Western's Research Ethics Boards (REB), manages the approval and monitoring process for the use of humans in research at the University and its affiliated hospitals and research institutes. All research involving humans conducted by faculty, staff or students at Western or its affiliated hospitals or research institutes must be approved by a Western-sanctioned review board.

HSREB (Full Board) post-approval events going completely electronic March 1, 2014

Effective March 1, 2014, all HSREB (Full Board) post-approval events (revisions, deviations, continuing ethics review forms, FYI forms, etc.) will no longer be accepted in hard copy.

Changing Study Personnel (All Boards) - Updated February 7, 2014

The office has updated procedures related to changes of study personnel; for details, please visit the Post-Approval Events page of the respective REB.

Submitting Revised Study Documents (All Boards) - Updated February 7, 2014

The office has updated procedures related to submitting revised study documents; for details, please visit the Protocol Submission page for the respective REB.

Changes to Submission Deadlines - UPDATED, January 8, 2014

Due to the high volume of submissions received by the office of Research Ethics, there will no longer be submission deadlines for Health Sciences Delegated Level 2 protocols, effective January 1, 2014.

Complete submissions received after January 1, 2014 will be reviewed within three weeks of receipt. A complete submission includes the Western Protocol, Letter of Information & Consent and any other study-related documents (e.g., questionnaires, diaries, etc.). Please note incomplete study submissions will be returned to the researcher and will not be processed until they are deemed complete.

In the event of a holiday or closure, complete submissions received within two days prior to the holiday will be assigned and reviewed upon re-opening of the office of Research Ethics following the holiday/closure.

How to Submit Documentation to Research Ethics

Please refer to this chart to determine whether documentation should be submitted online through Romeo, or by hard copy.

User Guides have been posted on the Romeo section of our web site for instructions on how to use the system. If you have any questions or difficulty logging into Romeo please contact the Romeo Help Desk at 519.661.3059 or

If you are interested in attending a Romeo training session for Non-Medical REB or Health Sciences Delegated REB files, please email