Undergraduate Program Review Process and Timelines

WORKSHOPS ON CURRICULUM REVIEW are provided by The Teaching Support Centre - offered in DECEMBER - contact Sandra Thornton for more information sthornto@uwo.ca

June 

• PRELIMINARY MEETING: SUPRU Chair, VP (AP&S), Asst. to VP (AP&S), Assistant University Librarian, Department Chair, Undergraduate Chair, Administrative Contact
  Coordinated by Asst. to VP (AP&S)

August 

• PREPARATION FOR SELF APPRAISAL: Retreat and survey
  Coordinated by Undergraduate Chair

September 

• UPDATE MEETING/PROPOSE EXTERNAL CONSULTANTS: SUPRU Chair, VP (AP&S), Asst. to VP (AP&S), Department Chair, Undergraduate Chair, Administrative Contact
  Coordinated by Asst. to VP (AP&S)

October 

• DATES FOR REVIEW: Provide 2-3 options in February/March
  Coordinated by Undergraduate Chair and Administrative Contact

October/November 

• DISCUSS/SELECT EXTERNAL CONSULTANT(S)
  Coordinated by SUPRU Chair, VP (AP&S)
• CONTACT EXTERNAL CONSULTANT
  Coordinated by SUPRU Chair
• SECURE ON-SITE VISIT: February/March
  Coordinated by Asst. to VP (AP&S)

November/December 

• LETTER OF CONFIRMATION TO EXTERNAL CONSULTANT(S): Including guidelines
  Coordinated by Asst. to VP (AP&S)

December/January 

• ITINERARY TO EXTERNAL CONSULTANT(S): Copy to SUPRU Chair
  Coordinated by Asst. to VP (AP&S) and Administrative Contact
• PREPARE BINDER/DOSSIER FOR EXTERNAL CONSULTANT(S)
  Coordinated by Administrative Contact

January 

• LETTER OF WELCOME/DETAILS OF VISIT: One month prior to review
  Coordinated by Administrative Contact

February/March 

• HONORARIUM FORM PROVIDED: Partially completed to Administrative Contact
  Coordinated by Asst. to VP (AP&S)
• EXTERNAL CONSULTANT(S) ON-SITE VISIT
  Coordinated by Administrative Contact

March/April 

• HONORARIUM FORM COMPLETED: Submitted to Asst. to VP (AP&S)
  Coordinated by Administrative Contact

April 

• EXTERNAL CONSULTANT'S REPORT DUE: Within two weeks of review
  Coordinated by External Consultant(s)
• EXTERNAL CONSULTANT'S REPORT DISTRIBUTED: To Dean, Chair and Undergraduate Chair
  Coordinated by Asst to VP (AP&S)
  
• RESPONSE TO EXTERNAL CONSULTANT'S REPORT: From Dean/Undergraduate Chair to VP (AP&S)
  Coordinated by Undergraduate Chair
• REPORT AND RESPONSE SUBMITTED TO INTERNAL REVIEWER: For executive summary within one week
  Coordinated by Asst to VP (AP&S)
  
• REPORT, RESPONSE FROM DEAN/UNDERGRADUATE CHAIR AND EXECUTIVE SUMMARY DISTRIBUTED: To Committee on Program Review (COPR)
  Coordinated by Asst to VP (AP&S)
  

May 

• REVIEW OF REPORT BY SUPRU AND SUMMARY OF REPORT: To Senate Committee on Academic Policy and Awards (SCAPA), Senate and Board of Directors
  Coordinated by Associate Secretary

June 

• REPORT FROM PROVOST: To Quality Council on behalf of University with outcomes
  Coordinated by the Office of the Provost