Graduate Program Review Process and Timelines

 February

• PRELIMINARY MEETING: SUPRG Co-Chairs, VP (SGPS), Assistant to VP (SGPS), Graduate Chair, Administrative Contact
  Coordinated by Candace Loosley, Assistant to VP (SGPS)

April - May

• ADVANCED SUPPORT / TRAINING (WORD) TEMPLATES: Graduate Chair, Administrative Contact
  Coordinated by ITS, and Candace Loosley, Assistant to VP (SGPS)

March-June

• PREPARATION FOR SELF APPRAISAL / DRAFT BRIEF COMPLETE
  Coordinated by Graduate Chair, submitted to Candace Loosley, Assistant to VP (SGPS)

June 30th

• SUBMIT DRAFT BRIEF
  Coordinated by Graduate Chair, submitted to Candace Loosley, Assistant to VP (SGPS)

July

• SGPS REVIEW BRIEF / RETURN TO PROGRAM: SUPRG Co-Chairs, VP (SGPS)
  Coordinated by Candace Loosley, Assistant to VP (SGPS)

July -September 

• UPDATE BRIEF / SUMBIT FINAL / PROPOSE EXTERNAL CONSULTANTS: Graduate Chair, Administrative Contact
  Coordinated by Candace Loosley, Assistant to VP (SGPS)

• DATES FOR REVIEW: Provide 4-5 options from November - March
  Coordinated by Graduate Chair and Administrative Contact

September - November

• DISCUSS/SELECT EXTERNAL CONSULTANT(S)
  Coordinated by SUPRG Co-Chairs, VP (SGPS)
• CONTACT EXTERNAL CONSULTANT
  Coordinated by Candace Loosley, Assistant to VP (SGPS)
• SECURE ON-SITE VISIT: November/March
  Coordinated by Candace Loosley, Assistant to VP (SGPS), Graduate Chair and Administrative Contact
• LETTER OF CONFIRMATION TO EXTERNAL CONSULTANT(S):Including guidelines
  Coordinated by Candace Loosley, Assistant to VP (SGPS)

October - January

• ITINERARY / TO EXTERNAL CONSULTANT(S):Copy to SUPRG Co-Chairs
  Coordinated by Candace Loosley, Assistant to VP (SGPS) and Administrative Contact
• PREPARE DOSSIER FOR EXTERNAL CONSULTANT(S)
  Coordinated by Candace Loosley, Assistant to VP (SGPS) and Administrative Contact
• LETTER OF WELCOME/DETAILS OF VISIT: One month prior to review
  Coordinated by Candace Loosley, Assistant to VP (SGPS) and Administrative Contact

November- March

• EXTERNAL CONSULTANT(S) ON-SITE VISIT
  Coordinated by Administrative Contact

January - April

• EXTERNAL CONSULTANT'S REPORT DUE: Within two weeks of review
  Coordinated by External Consultant(s)
• EXTERNAL CONSULTANT'S REPORT DISTRIBUTED To Dean, Associate Dean, Chair and Graduate Chair
  Coordinated by Candace Loosley, Assistant to VP (SGPS)
• RESPONSE TO EXTERNAL CONSULTANT'S REPORT: From Dean/Graduate Chair to VP (SGPS)
  Coordinated by Candace Loosley, Assistant to VP (SGPS)
• REPORT AND RESPONSE SUBMITTED TO INTERNAL REVIEWER: For executive summary within two weeks
  Coordinated by Candace Loosley, Assistant to VP (SGPS)
• REPORT, RESPONSE FROM DEAN/ GRADUATE CHAIR AND EXECUTIVE SUMMARY DISTRIBUTED: To SUPRG  and Committee on Program Review (COPR)
  Coordinated by Candace Loosley, Assistant to VP (SGPS)

May

• REVIEW OF REPORT BY SUPRG AND SUMMARY OF REPORT: To Senate Committee on Academic Policy and Awards (SCAPA), Senate
  Coordinated by Candace Loosley, Assistant to VP (SGPS) and Associate Secretary

June

• REPORT FROM PROVOST: To Quality Council on behalf of University with outcomes
  Coordinated by Candace Loosley, Assistant to VP (SGPS)