Graduate

Other Expectations and Responsiblities

 

All graduate students (MSc and PhD; full-time and part-time) are responsible for:

 

A)   Courses

1-Registering for all required courses

2-Obtaining at least 70% in all courses

 

B)   Advisory Committee Meetings

1-Setting up the Advisory Committee in consultation with the supervisor

2-Schedule the first meeting with the Advisory Committee within the first 6 months

3-Schedule regular meetings with the Advisory Committee (at least one per year)

4-Provide an overview of the project and the progress in writing to the Advisory Committee members at least 1 week before the scheduled meeting

 

C)   Comprehensive Examination

1-In consultation with the supervisor, setup a comprehensive examination committee

2-Schedule and pass the comprehensive examination

 

D)   Departmental Activities

1-Attending Pathology departmental seminars & workshops

2-Attending Pathology Grand Rounds

3-Attending Dr. Robert Zhong Seminar Series

4-Attending and participating in the Annual Pathology Research Day (held in April – May)

5-Attending and participating in the Departmental Reviews

6-Attending and participating in other departmental activities as requested by the Graduate Chair and/or the Graduate Education Committee.

 

E)   Other Professional Expectations

1-Learn skills and approaches to thinking about problems that are suitable for an advanced degree

2-Exhibit independent judgment, academic rigor, and intellectual honesty

3-Devote full time to scholarly studies and make timely progress towards completion of degree (greater flexibility is only for part-time students)

4-Review and understand the “10-hour rule”.  The maximum acceptable time spent on university-related (or other) employment for full-time graduate students is ten hours per week.  More time off research and graduate studies will be negotiated in advance with the supervisor.  For more information, consult: http://ocgs.cou.on.ca/_bin/home/employment.cfm

 

F)   Thesis Examination

1-In consultation with the supervisor, setup a thesis examination committee

2-Schedule and pass the thesis examination


Guide to Normal Procedures for Graduate Students

 

1-A prospective graduate student applies to the Department.

 

2-The application is assessed by members of the Graduate Faculty and assessed by the Graduate Education Committee.  If the application is rejected, the applicant is notified.

 

3-If the student is acceptable, the student may be invited for an interview with interested graduate faculty members.  Following the interview and consideration of the application, a supervisor is identified.  Final acceptance depends on availability of a supervisor who is willing to supervise the prospective student and has research funds available to support the student’s salary and research activities.  No students are accepted unless there is assurance of sufficient salary and research support.  The level of salary support is set according to School of Graduate and Postdoctoral studies (SGPS) guidelines. 

 

4-The student is notified of acceptance.  In general, students enter the MSc program with the privilege of applying for transfer to the PhD program after one year (See guidelines for transfer from MSc to PhD program) and having attained an overall average of 80% or higher.

 

5-The supervisor, in consultation with student, then recommends an Advisory Committee.  The first meeting is scheduled within the first 6 months. 

 

6-The supervisor and Advisory Committee will monitor the progress of the student, with an expected report in writing at least once a year to the Graduate Education Committee - or sooner if problems arise with progress or changes are required (such as transfer to the PhD program).  The written report must be received by the Graduate Education Committee before registration in the next term is allowed.

 

7-At least once a year, the student shall be informed in writing as to his/her general progress through the program.  A copy of the Advisory Committee’s report may be used for this purpose.

 

8-The Advisory Committee considers the results of examinations in courses designated, presentations at Journal/Seminar Clubs and advises Graduate Education Committee of developments and changes if necessary.

 

9-At the end of the first year of the MSc program, the Advisory Committee may recommend a transfer to the PhD program  (See guidelines for transfer from MSc to PhD program). 

 

10-The supervisor and the Advisory Committee select a research topic and set up the comprehensive examination committee.  The comprehensive examination is taken at the end of the first year.

 

11-Any recommendations made by the Advisory Committee are discussed by the Graduate Education Committee.  If the Advisory Committee recommendations are not accepted, the two committees will meet for resolution of the problem.  If necessary, the matter is referred to the whole department.

 

12-The supervisor and Advisory Committee supervise the thesis and ensure it is in an acceptable form/content in accordance with the university regulations.  Each advisor must inform the Graduate Education Committee in writing that they have reviewed the thesis and find it in a form acceptable for examination.  Graduate Education Committee recommends examiners for the thesis defense on the advice of Advisory Committee and supervisor.

 

13-Appeal/Petition mechanisms are as specified by the School of Graduate and Postdoctoral Studies Calendars and departmental guidelines.


 

Academic & Professional Development

 

The University of Western Ontario and Schulich School of Medicine & Dentistry offer workshops and courses that may be of benefit for your future careers.  The Graduate Education Committee highly recommends that all graduate students review and enroll in these workshops.  In particular, 360° Graduate Student Professional Development (http://grad.uwo.ca/360/) is a great resource for events, workshops and courses.  These initiatives are developed to provide information on critical communication and writing, teaching and professional skills to graduate students.  There are also links to workshops on teaching and research for graduate students.  Lastly, Schulich School of Medicine & Dentistry Continuing Professional Development office offers a six-session workshop series for graduate students who are seeking to improve their professional communication skills and public speaking abilities. More information can be found on http://www.schulich.uwo.ca/ContinuingProfessionalDevelopment/


 

Vacations and Time Off

 

   Graduate students in the research-based program, are allowed a maximum of 2 weeks (10 business days) of vacation per year.  Any additional time off must be negotiated, in a clear and transparent manner, with the supervisor in advance.  When considering time off, the student should make sure not to compromise the research project (e.g. laboratory work, experimentation, and other time sensitive activities should be either completed, or other arrangements be made in advance).

 


 

Guidelines for Transfer from MSc to PhD Program

 

Most students entering the Department of Pathology register in the MSc program unless there is clear evidence of outstanding performance [for example, exceptional grades in all courses taken during undergraduate or professional degree (BSc; MD; DDS or DVM); receiving the Dean's Honour List and/or other major awards (NSERC, CIHR, OGS), or having received a previous accredited postgraduate degree (MSc)].

 

If after the first year of MSc, a student wishes to transfer to the PhD program, the following procedure is to be used:

 

1-The student will call an Advisory Committee meeting.  The supervisor and the Advisory Committee will determine whether the student meets the criteria and should be admitted to the PhD program.  The criteria for entering the PhD program will include:

a)Academic Performance - undergraduate and graduate performance

b)Research Progress - departmental progress reports; publications; presentations; graduate research seminars and departmental research seminars

c)Thesis Proposal - the quality and scope of the thesis proposal

d)Awards - scholarship or studentship from an external granting agency

e)Funding Support – salary and research support availability

 

2-The student must, in writing, request permission from the Pathology Graduate Education Committee to transfer to the PhD program.  This request must be accompanied by supporting letters from the student's thesis supervisor and the Advisory Committee stating clearly the reasons for recommending the transfer.  The supervisor and the Advisory Committee may comment on the criteria above in support of the transfer.

 

3-Consideration of the request for transfer will be made at the first regular Graduate Education Committee meeting after which all the supporting documentation has been compiled.  The student will be notified of the Committee's decision in writing immediately following the meeting.

 

4-A student may appeal the Committee's decision by reinstituting the request for transfer with complete documentation.                                                 


 

Guidelines for PhD Comprehensive Examination

 

Students entering the PhD program or transferring from the MSc program to the PhD program are required to pass a comprehensive examination (qualifying examination).  The examination must be completed within 22 months (specific deadline breakdown is given below) of being registered in the MSc or PhD program.  The result of the comprehensive examination may be a factor in determining whether a student can continue with his or her studies in the Department of Pathology. 

 

The supervisor and the Advisory Committee members, in consultation with the student, will 1) formulate a research proposal topic, and 2) suggest and set-up an examining committee.  See below for details.

 

Research Topic – “Grant application”:

1-The proposed content of the examination and a suggested examination committee consisting of three examiners will be presented by the supervisor, in consultation with the Advisory Committee and the student, to the Graduate Education Committee for approval.  The proposed Research Topic must be received by the Graduate Education Committee within 18 months following initial registration in the program. 

 

2-Once the topic is approved, the student will prepare a research proposal of up to 10 typewritten pages (excluding literature references, tables and figures), in the format of a Canadian Institutes of Health Research (CIHR) grant proposal.  The range of topics is unrestricted except the grant MUST NOT BE the same as the research of the student and must be an original idea.  The grant is to be written by the student as an independent exercise.  The student will schedule a meeting with Dr. Zia A. Khan (zia.khan@schulich.uwo.ca) to discuss the format of the application.   

 

3-The student should initially submit the summary page (one page) to the supervisor and the Advisory Committee for their approval before proceeding with the complete application.  The Advisory Committee may provide feedback as to the scope of the research and the specific aims during the preparation of the initial summary page only.  The student’s Advisory Committee may also be consulted on matters of grant format.

 

4-The proposal should include background information, hypothesis and specific aims, experimental design, expected outcome, significance, references, figures, and tables.  A CIHR budget module also must be completed. 

 

5-The Advisory Committee must first approve the proposal before being considered by the Graduate Education Committee.  The student must submit the Research Proposal to the Graduate Administrator.  The deadline for receipt of the proposal is 21 months following registration in the program.

 

 

Comprehensive Examination Committee

The Advisory Committee and the supervisor, in consultation with the student, will suggest the examiners appropriate for the selected research topic.  The Comprehensive Examination Committee will be comprised of three faculty members.  There are no restrictions on the departmental affiliation as long as the examiners are able to critically evaluate the comprehensive research proposal.  However, only one member of the Advisory Committee may serve on the Comprehensive Examination Committee.  The supervisor/co-supervisor will be present on the examination day but will not participate in the examination and/or the evaluation. 

 

Comprehensive Examination

The Comprehensive Examination must take place within 22 months of the initial registration in the program.  At the day of the examination, the candidate will give a 15 minute oral presentation on the research project.  The examination Committee will assess the student on the proposed research and its defense, his/her intellectual capabilities and perseverance, and background knowledge in relation to the general field of research.  This generally will entail 2 rounds of questions. 

 

The student will be given a final Pass/Fail mark based on the written proposal and the oral defense.  The numerical pass mark is 70%.  A fail mark will be discussed at a joint meeting of the Graduate Education Committee and the Advisory Committee of the student.  A recommendation for a repeat examination may be made.  Ordinarily, a student may repeat the comprehensive examination once.  Any appeal of the result of the examination will be conducted according to the guidelines set out by the School of Graduate and Postdoctoral Studies in the Calendar (see next section).

 

Summary of Deadlines

 

Month 18       a. Request transfer to the PhD program and submit supporting documents

                        b. Submit selected research topic for the ‘grant application’

 

Month 19       a. Schedule a meeting with Dr. Khan to discuss the format of the proposal           

 

Month 21       a. Submit the Research Proposal to Graduate Administrator

 

Month 22       a. Schedule and pass the Comprehensive Examination

 

 ** These are hard deadlines.  The process may be initiated and the comprehensive examination scheduled prior to these deadlines.  These deadlines also apply to students entering the PhD program directly.       


 

Appeals Procedures

 

Within the department, there are resources available to you in the form of your supervisor, Advisory Committee, the Graduate Chair and the Graduate Education Committee.  Please feel free to use them for help and advice.

 

Full documentation on graduate programs, regulations, appeals and thesis preparation is available on the School of Graduate and Postdoctoral Studies website at http://grad.uwo.ca/current_students/graduate_regulations/index.htm

 

The procedures to be followed in cases of conflict in this department are outlined below:

 

If a conflict or difference of opinion arises between a student and supervisor which cannot be resolved:

1-You may ask your supervisor to convene a meeting of your Advisory Committee.  A compromise or mutually agreeable settlement may be reached at that meeting.

 

2-If this agreement is not reached or is unsatisfactory, you may appeal to the Graduate Chair.  You should put in writing your appeal and specify what you would like to see happen.  At this step, the Graduate Chair may act alone to resolve the issue or depending on the nature of the case, bring the matter before the departmental Graduate Education Committee.  The Chair of the Graduate Education Committee will inform you and your supervisor in writing of its decision.

 

3-If you are unsatisfied with the final decision of the Graduate Education Committee, you may appeal its decision to the Chair of the Department.  Upon review, the Chair will either uphold or overturn the decision.

 

4-If the problem cannot be resolved at the departmental level, you are entitled to appeal to the Dean of the School of Graduate and Postdoctoral Studies.  At that level, the Dean may settle the issue or establish an ad hoc appeals committee (See the School of Graduate and Postdoctoral Studies website for more details).

 

5-Your final appeal of the School of Graduate and Postdoctoral Studies ruling is to the Senate Review Board Academic.

 

Appeal of Grades

 

Grades in courses given through the Department of Pathology should be appealed in the first instance to the course manager/coordinator.  If the issue cannot be resolved at that level, an appeal may be made to the Graduate Chair and departmental Graduate Education Committee (steps 2 to 5 above).


 

Responsibilities of Graduate Supervisor

 

Before accepting a graduate student into the department, it is the responsibility of the proposed supervisor to ensure the availability of adequate space and facilities for the proposed research project.  It is desirable that the supervisor also have existing grant support or a reasonable expectation of funding for student and project.

 

The research supervisor should provide:

 

1-Guidance in the choice of a suitable Advisory Committee and help in setting up regular meetings of the Advisory Committee with the student.

 

2-Advice in the selection of a research topic and selection of appropriate course work in conjunction with the Advisory Committee.

 

3-Guidance in the choice of a suitable Examination Committee and help in setting up comprehensive examination.

 

4-Help in acquisition of the requisite technical skills to complete the research project and advise in the critical and scholarly interpretation of scientific literature.

 

5-Guidance in the presentation and interpretation of scientific data.

 

6-Guidance in the preparation of abstracts, scientific papers and theses.

 

7-Adequate access to the supervisor and other resource persons to facilitate successful completion of the graduate program and the thesis.

 

8-Opportunities to attend scientific meetings.

 

9-A guaranteed minimum level of funding. The amount will be determined in consultation with the Graduate Education Committee.  In the case of acceptance of a student ineligible for Western Graduate Research Scholarship (WGRS) funding, this is an absolute requirement before acceptance into the program.

 

10-Graduate supervisors must be members of the School of Graduate and Postdoctoral Studies.

 

11-Guidance in setting up the thesis Examination Committee and scheduling the thesis examination.

 

 


 

Guidelines for Establishment of Advisory Committee

 

1-The supervisor is the chair of the Advisory Committee and should be responsible for nominating the other members of the committee.  The Chair of the Graduate Education Committee, or designate, will sit as an ex officio member on each committee.

 

2-The student should have an opportunity to discuss the committee membership and make suggestions.

 

3-The committee, including the supervisor, should have at least three members.

 

4-One member other than the supervisor should be a member of graduate faculty and preferably should have an appointment in the Schulich School of Medicine & Dentistry.

 

5-One or more members could be from other faculties, from other universities or from outside the university community (e.g. industry, government labs, etc.).

 

6-The committee membership, when nominated by the supervisor, must be approved by the Graduate Education Committee.


 

Role of an Advisory Committee

 

1-The principle role of the committee is to act as a resource to the student in dealing with problems related to studies and research, and to the supervisor in planning the student's program and assessing progress.

 

2-Members, in accepting an appointment, must recognize a commitment to these roles and be prepared to give help and advice when needed.

 

3-The committee is required to meet, at a minimum, once every year and review the progress of the student.

 

4-Committee members should try to attend the student's formal seminars and presentations at Journal Club Seminar series.

 

5-The committee must review the results of examinations and are responsible for making recommendations to the Graduate Education Committee on such matters as continuation or cessation of the program, changes in the research project, transfer from MSc to PhD, and the suitability of the thesis for defense.

 

6-Each advisor should signify in writing that he/she has reviewed the thesis and finds it acceptable for submission and defense.

 

The first meeting

 

The first meeting will be scheduled in the first 6 months of entering the graduate program.  At the first meeting, the student will provide an outline of “broad objectives” of his/her project and the “specific short-term goals” to be achieved in the first year.  A written report (a template is provided on the UWO Pathology website) is to be provided to the Advisory Committee at least one week in advance of the meeting.  This written report will be submitted to the Department along with the evaluation reports (UWO website) and recommendations. 

 

Subsequent/regular meetings

 

Regular meetings are to be scheduled once per year.  In addition to “broad objectives”, the student should outline the progress made since the last meeting.  A written report which includes the proposal, all progress, and future directions is to be provided to the Advisory Committee at least one week in advance of the meeting.  This written report will be submitted to the Department along with the evaluation reports and recommendations.

 

Lack of sufficient progress

 

If the overall progress of the student in the program is deemed insufficient by the Advisory Committee, the student will receive a written report identifying areas needing improvement.  Another meeting with the Advisory Committee will then be scheduled within 3 months of the notification.  If the student does not show satisfactory performance, then he/she may be required to withdraw from the program.  On a case-by-case basis, the student may be permitted to stay in the program. However, the Advisory Committee and/or the Graduate Education Committee may establish strict conditions to ensure that the progress is closely monitored.

Responsibilities of the Graduate Student

 

The survival skills which will serve you best in graduate school can be summed up as organization, communication, self-motivation/initiative and critical thinking.

 

Organization

 

The organization of your time, and of your records, is your responsibility.  Without planning and organization, you may easily spend months in wasted efforts.  Careful planning of your project (on a month-to-month as well as a day-to-day basis) may take you more time initially but will save in the long run. 

Record-making is essential.  Without systematic records now, it will be difficult to write your thesis later.  Furthermore, you may find that you do not truly appreciate the significance of some of your current findings until months from now.  Finally, you may need to repeat some of your early work later - why not make it easier on yourself?

 

Communication

 

Maintaining open lines of communication with your graduate supervisor and your Advisory Committee will make your progress smoother.  Keep them well informed about how you are doing, with regular formal or informal meetings or with written updates.

Feel free to ask other faculty members and technical staff for advice.  They may have faced similar problems in the past, and you might as well learn from their experience.

If you are asked to give a public presentation, either within the department or at a conference, welcome it as a chance to develop your speaking, writing and presentation skills.

 

Self-Motivation/Initiative

 

Keeping yourself on track often makes the critical difference.  Your deadlines are now largely self-imposed and your hours (long hours!) are yours to set.  You may find you need to break your project into “brain-sized chunks” in order to make it manageable, and then set yourself a deadline for each section.

It is easy to get sidetracked - by other interesting academic ideas and projects, or simply by personal matters.  Learn to set your priorities, and after looking at them you may find it easier to say “no” to distraction.  Time is the enemy.

 

Critical Thinking

 

Now is the time to think for your-self.  No longer can you believe something just because a faculty member says so, or because you see it in print.  Learn to approach each new paper you read with a skeptical eye, and to question any factoid that seems devoid of a rational basis.  This will not only help you to design a better thesis but also to reject much of the mountain of literature you will soon be buried in.

 

Remember that every faculty member was once a graduate student, and that every other graduate student has been through the same disoriented beginning as you.  Talk to the other graduate students as well as your thesis advisor, and if you have a little problem do not let it grow into a large one. 


 

Guidelines for Voluntary Withdrawal From Graduate Studies

 

In the case where a student voluntarily chooses to withdraw from a program he/she must complete the following steps:

 

1-Review the current information on withdrawal procedures provided on:

http://grad.uwo.ca/current_students/graduate_regulations/section_4.htm#4.07

 

2-The student must formally notify his/her program.

 

3-The student must go to the secure Graduate Student Web Services Portal (https://grad.uwo.ca/student/index.cfm) to withdraw from the program.

 

4-The request will be forwarded to the School of Graduate and Postdoctoral Studies (SGPS) for processing.

 

5-The request will be forwarded to the Program for final approval.

 

6-The Change of Status will be entered into PeopleSoft and the student will be officially withdrawn.  After the change of status, he/she will no longer be a student and may not attend classes, receive supervision, or have access to any resources of the University.

 

7-An annual meeting will take place between the Coordinator of Graduate Student Recruitment and Retention (CGSRR) and the Associate Dean of SGPS to review reasons for withdrawal across programs and possible modifications to curricular structure/milestones.

 

 

Guidelines for Request for Tranfser from PhD to MSc

 

School of Graduate and Postdoctoral Studies (SGPS) is introducing a new procedure for students to request a transfer from their current doctoral degree studies to master’s degree studies.  This procedure will apply to all doctoral students including those who were admitted through the direct entry option.  Students wishing to request a transfer from doctoral to master’s studies must complete the following steps:

 

1-The student must formally notify his/her program.

 

2-The program, along with the student, must submit a completed Request for Transfer from Doctoral to Master’s Degree form to SGPS (use link below).

 

3-Submission of this form to SGPS will be followed up by a brief meeting between the student and the Coordinator of Graduate Student Recruitment and Retention (CGSRR).

 

4-The Request form will be reviewed by the Associate Dean of SGPS and if approved, the transfer will be made official in PeopleSoft.  Please note that these transfers may only occur at the beginning of a term.

 

5-Paperwork will be forwarded to the Graduate Program.

 

6-An annual meeting will take place between the CGSRR and the Associate Dean of SGPS to review reasons for doctoral to master’s degree transfers across programs and possible modifications to curricular structure/milestones.

 

You will find the Request for Transfer from Doctoral to Master’s Degree on the following website:

http://grad.uwo.ca/documentation/Request_for_D_to_M_Transfer.pdf

 


 

School of Graduate and Postdoctoral Studies: Student Role and Responsibilites

 

1-The student should make and maintain a strong commitment to devote the required time and energy needed to engage successfully in graduate work and research, write a thesis, and contribute fully to the scholarly and intellectual life of the University. The student should show dedicated efforts to gain the background knowledge and skills needed to pursue graduate work successfully, and adhere to the highest standards of ethical behaviour to assure academic integrity and professionalism.

 

2-The student should discuss with the supervisor, very early on, any expectations concerning authorship on publications, and issues surrounding ownership of intellectual property (this may include patents/licenses). This may result in written agreements or contracts between the student and supervisor covering these issues. In this regard, the student should become familiar with relevant policies in these domains.

 

3-The student should become aware of, very early on, all program requirements and deadlines, information about various sources of funding, and university policies covering the proper conduct of research, race relations, sexual harassment, AIDs, appeals, and any other relevant safety and/or work place policies and regulations.

 

4-The student should, very early on, discuss and formulate with their supervisor a plan of study for completion of degree requirements and thesis work, with clear milestones denoting progress. This would include, for example, setting a viable time schedule and adhering to it for all graduate work, including thesis progress and completion. Any variations to this schedule, including prolonged absences by the student, should be discussed. More generally, the student should maintain open communication and feedback with the supervisor on all issues, including supervisory practices.

 

5-The student and supervisor should discuss and agree on an appropriate schedule for supervision meetings. This discussion should also include agreement regarding appropriate time frames for the submission of student materials to be reviewed by the supervisor, and the supervisor providing feedback to the student.

 

6-The student should be reasonably available to meet with the supervisor and supervisory committee when requested, and be able to report fully and regularly on thesis progress and results.

 

7-The student should give serious consideration and response to comments and advice from the supervisor and committee members.

 

8-The student should maintain registration throughout the program and ensure, that where required, visas and employment authorization documents are kept up to date. The student should be aware of and conform to program, The School of Graduate and Postdoctoral Studies, and University requirements relating to deadlines, thesis style, award applications, and other graduate requirements, etc.

 

9-The student should pay due attention to the need to maintain a workplace which is safe, tidy, and healthy. The student should respect the work and equipment of others, and show tolerance and respect for others sharing the same facilities. This would include, for example, cleaning up work space when finished, and complying with all safety and work regulations of the program/university.

 

10-The student should be thoughtful and reasonably frugal in using resources, and assist in obtaining resources for the research of other group members, when applicable.

 

11-Where applicable, the student should comply with all ethical policies and procedures governing human or animal research.

 

12-The student should meet agreed performance standards and deadlines of funding organizations, to the extent possible, when financing has been provided under a contract or grant. This would include adherence to any contractual terms under which the thesis research is conducted.

 

13-The student should meet the terms and conditions of any financial contractual agreements, such as RA or TA positions.

 

14-The student should inform the program (i.e., graduate chair or chair), in a timely fashion, of any serious difficulties which may arise in supervision. These might include major professional academic disagreements, interpersonal conflicts, or potential conflict of interest situations.

 

 

NOTE: This document is also available on the School of Graduate and Postdoctoral Studies

Web Site at:  http://grad.uwo.ca/.  This website also contains information on further topics of interest, such as:  admission requirements, registration and progression requirements, funding sources and eligibility criteria, the appeals process, general program requirements, and thesis examination and submission regulations.


 

Thesis Guidelines

 

For the most up-to-date information on thesis regulations, time frames, and formatting, please see The School of Graduate and Postdoctoral Studies web site

http://grad.uwo.ca/current_students/thesis_regulation_guide.htm

 

It is your responsibility to make sure you complete all requirements in a timely manner as the stipend support from your supervisor is guaranteed only for a limited time (see below).

 

MSc students

MSc students are guaranteed stipend support for 2 years (6 terms).  After the two years, your supervisor is not obligated to provide the stipend support. 

 

Students transferring from the MSc to the PhD program

For students who transfer from the MSc program to the PhD program, the stipend is provide for a total of 5 years from the initial MSc entrance date.

 

Direct PhD entrance after completing a MSc

Students who enter the PhD program directly after having completed a MSc, the stipend will be guaranteed for 4 years (12 terms).

 

Direct PhD entrance after completing an undergraduate degree

Students who enter the PhD program after having completed a BSc or other undergraduate degree, the stipend will be guaranteed for 5 years.

The Graduate Education Committee/Resarch-Based Program

 

Terms of Reference

 

1-Review the objectives and progress of the research-based programs and make recommendations to the Department for future modifications or developments.

 

2-Meet on a regular basis, and furnish reports of deliberations to the Department as a whole.

 

3-Review graduate student applications and make recommendations for acceptance or rejection. 

 

4-Review standards and criteria for acceptance into the research-based graduate programs.

 

5-Review and establish rules, standards, and regulations for the content and format of examinations.

 

6-On the recommendation of the supervisors, approve the examining committees and general content of the examination and ensure that proper arrangements are made for the examination.

 

7-Review the examination performances and biannual reports of the Advisory Committees of graduate students and make recommendations on their respective programs.

 

8-Review applications and make recommendations concerning awards and scholarships to graduate students.

 

9-Ensure proper liaison between the Graduate Education Committee, the Advisory Committees, and the Department members.

 

10-Periodically evaluate performance and operational methods of the committee.

 

11-The committee structure consists of:

i)Departmental Chair

ii)Graduate Education Committee Chair (nominated/appointed by the Departmental Chair)

iii)Three Departmental members (nominated/appointed by the Departmental Chair from the departmental graduate faculty members).

iv)A representative from the Education Committee for the Course- and Practicum-based Program (PA Program)

v)A graduate student representative.

 

12-The tenure of office for faculty members will be three years; and for the student representative, two years.  The committee chair will be appointed by departmental Chair.  The student representative will be elected by all departmental graduate students.

 

13-Committee members concluding a term of elected office will be eligible for re-election.

 

14-Committee members who miss four consecutive meetings must be removed from the committee and a new member elected.

 

15-Members who go on sabbatical are to be replaced and a new member elected.

 

16-Nominations for membership to the graduate faculty are made by the Chair of the Department after review by the Graduate Education Committee.

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