Selective Release

The Selective Release tool makes your OWL content visible to students based on criteria of your choosing. For example, you may wish to hid an upcoming quiz until the day of the quiz. With the right settings, Selective Release can automatically make your quiz visible on the specified quiz date. This guide will cover:


Accesing Selective Release

You can access the Selective Release tool from either the Build Tab, under Designer Tools on the left-hand navigation bar, or under the Teach Tab under Instructor Tools. After clicking on SELECTIVE RELEASE, the Selective Release map will appear. You will see a list of all of the items in your OWL course to which you can apply release criteria. You cannot set Selective Release criteria for items that have been manually hidden.


Setting Release Criteria

Find the tool or course item that you would like to set release criteria for and click on SET RELEASE CRITERIA.

Note: Clicking on HIDE ITEM will hide the item from your students. You, nor your students, will be able to see the item under the Student View tab. When under the Build or Teach tabs, the item will be grayed out.

After clicking SET RELEASE CRITERIA, a page with all of the available release criteria options will appear. There are four types of criteria available: date criteria, member criteria, group criteria and Grade Book criteria. Clicking one of these links will open a corresponding pop-up window allowing you to edit the details for a given criterion.

Adding Date Criteria

To add date release criteria, click on the ADD DATE CRITERIA link at the top of the Set Release Criteria page. A pop-up window will appear with the following options:

Available Starting: sets the date and time the item becomes visible to students. Select IMMEDIATELY (selected by default) to make your item visible as soon as you click SAVE. If you do not wish the item to be available immediately, select the option below and enter in the date and time when you would like the item to become visible to your students. Clicking on the CALENDAR or CLOCK icons will allow you to choose a date or time from a list.

Available Until: sets the date and time the item ceases to be available to students. Select UNLIMITED if you would like the item to remain visible indefinitely. Otherwise, select the link below and either enter in a date and time manually for when the item will cease to be available, or use the calendar and clock icons to choose a date and time from a list.

Click SAVE once you have specified the date criteria.

Adding Member Criteria

To add Member Criteria, click on ADD MEMBER CRITERIA from the top of the Set Release Criteria page. A pop-up window will appear with the following options:

User ID: determines which students in your course can access the item based on one of two conditions: Equals or Does not equal. Selecting EQUALS allows each student that is selected to see the specified item (e.g. if webct_demo is selected, they will see the item). When DOES NOT EQUAL is set, all selected students will not be able to see the item.

Click SAVE when you have chosen which members have or do not have access to the particular tool you have chosen.

Adding Group Criteria

Before you can set group criteria, you will need to have already set up groups in your OWL course. To learn how to create groups, see the Group Management in OWL manualette.

To add Group Criteria, click on ADD GROUP CRITERIA from the top of the Set Release Criteria page. A pop-up window will appear with the following options:

Group Name: determines which groups listed below can access the item based on one of two conditions: Equals or Does not equal. Selecting EQUALS allows each group that is selected to see the specified item (e.g. if Group 1 is selected, all members in this group will see the item). When DOES NOT EQUAL is set, all selected groups will not be able to see the item.

Click SAVE once you have set your desired group criteria.

Adding Grade Book Criteria

To add Grade Book Criteria, click on ADD GRADE BOOK CRITERIA from the top of the Set Release Criteria page. A pop-up window will appear with the following options:

Criteria: choose the item from the drop-down list from which the grade will serve as the criteria for the release of the current item. You should always choose a criterion other than the current item (e.g. the grade from Quiz 1 determines accessibility to Quiz 2).

Condition: provides a list of options to determine how the grade for the selected Criteria will be evaluated against the value.

Value: the user-entered value (i.e. grade) that will trigger the release of the tool when it satisfies the specified Condition. For example, if we were setting the release criteria for Quiz 2, you could set the value to 8, so that only if the student achieved a grade value of 8 out of 10 (or 80%) for Quiz 1 could they then access Quiz 2. In other words, the ability for students to write Quiz 2 would be contingent upon achieving a grade of 80% for Quiz 1.

Click SAVE when you have entered the desired criteria.

Reviewing and Saving Release Criteria

Once you have entered criteria for a given item, a page will appear summarizing the release criteria that you have set. From this page you can continue to add additional criteria by following the steps listed above.

Once you have set all of the criteria, you must click SAVE again in order for your criteria to take effect, otherwise the criteria will not be saved.