Division of Information Technology Services

Mailing Lists

A mailing list is a collection of names and addresses used by an individual or an organization to send material to multiple recipients. Mailing lists can also be used as department or project related alias. In combination with filters and folders mailing list can help individuals organize their e-mail based on the many tasks or roles they perform. Furthermore the use of shared folders allows for the delegation of tasks within a group while at the same time maintaining a consistent initial point of contact.

If the number of members exceeds a few hundred addresses, you should consider using something other than a mailing list, such as a local newsgroup or a web conference. This document describes the public mailing list service at Western. ITS does not run listserv software and does not offer digest services.

List Guardian is the public mailing list management tool used at Western. Access to Western mailing lists is restricted to Western authentication.

Please Note: There are gaps in the processing of spam content addressed to mailing lists. Messages that are identified as spam are not currently trapped but are still tagged with [Spam?] in the left hand margin of the subject line. Any messages sent to mailing lists that are going undetected as spam would require the list owner to set posting restrictions.

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