Division of Information Technology Services

Backup your Email

Introduction

Applies to Mail Clients (Outlook, Outlook Express, Thunderbird, Mac Mail)

Before you decide which option to choose to backup your email, you need to evaluate the importance or operational need for the information. This is a practice called records management.
For more information about records management, please see http://en.wikipedia.org/wiki/Records_management.

For Information about Western University's Records and Archives Policy, please see http://www.uwo.ca/univsec/pdf/policies_procedures/section1/mapp130.pdf

Depending on the percentage of messages which meet your requirement you can consider the various options listed below:

Caution: There are tradeoffs which come with a pop client configuration (e.g. additional time and/or potentially cost to manage the quota associated on the server). Avoid using server side filters on messages which you are looking to create backups of.

Procedure

Thunderbird

Outlook

Outlook Express

MacMail


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