Update: OWL Grade Admin and Course Coordinator Requests

Grade Admin and Course Coordinator access in OWL will now be managed through a new process called OWL Roles, that can be found in the Staff/Faculty Extranet (https://www.extranet.uwo.ca/extranet/). Department Chairs, Grade Admins and Course Coordinators will now be able to manage their own access without a need for a request to the OWL admin team.

In previous years, staff and faculty would have to request Grade Admin and/or Course Coordinator access each term. With the implementation of OWL Roles, staff and faculty can be approved by their department chair to be a Grade Admin or Course Coordinator and then will automatically be granted access to future terms.  This access will be available four months prior to the beginning of the term (as long as the courses have been entered into Student Center). With this new automated process, staff and faculty will no longer have to request Grade Admin or Course Coordinator access each term

Individuals who had Grade Admin or Course Coordinator access prior to this change have already been moved to the OWL Roles process and will be able to log into Extranet to view their access.  

New Grade Admins or Course Coordinators, or those who require access to a new department, can request access from their department chair who will be able to log into the Extranet and approve the new access. Upon approval, the Grade Admin or Course Coordinator will be able to login and select which of the approved sections they need OWL access for. OWL will then be updated within 1 business day. Once access in OWL is available Grade Admins and Course Coordinators will be able to log into OWL and access existing course sites or activate any sites that have not yet been created by the instructor.

For technical support please see the OWL Roles documentation (Extranet > Docs & Training) or contact owlgradesupport@uwo.ca


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