August 2000

Use Netscape Calendar - Part 1: Configuration

Contents

• Getting Started
• Getting Help
• Configuration
  • Scheduling preferences
  • Agenda display preferences
  • Agenda notification preferences
• Calendar Groups
  • Create a group
  • Edit a group
  • Delete a group
• What's Next?

Getting Started

Here are a few definitions:

Calendar Term	Definition
Agenda	Represents all the entries in your calendar
Agenda Entry	Meeting - Getting together with one or more other people
Event	Something that takes one or more days (e.g. a conference, workshop, etc.)
Daily Note	A message (e.g. instructions) to you for a specific day
Resources	Things needed for a meeting, such as equipment or meeting room.
Group	People with whom you meet regularly
In-Tray	Central place to view proposed meetings, etc. and responses
Task	A personal "to-do" item for you

1. To sign-in to Calendar, from the Communicator menu, choose Calendar.
2. For user name enter you full name (e.g. Jane Doe). If this is not the first time using Calendar, this will already be entered by default. If you are not sure what to enter for user name, click on the search icon (magnefying glass) and search for your surname.
3. For password, enter your Western email password.
4. For server name, enter calendar.uwo.ca.
   If you prefer, you can choose to work off-line, by selecting off-line as the server.

   Note for working off-line
   When you sign into Calendar with server name Off-line, you are not connected to a server. For example, if you travel, you can work off-line with Calendar on a laptop computer. When you return to your office and reconnect to your server, Calendar automatically updates any meetings you or others scheduled while you were working off-line.

5. Click OK.
6. If this is the first time you are using Calendar, you might want to follow the steps under Configuration to customize Calendar for your use.

Getting Help

Configuration

Scheduling preferences

1. From the Edit menu, choose Preferences, and then choose Scheduling.
2. Click the tabs to view your preferences for each day of the week (Windows) or choose a weekday from the list to see your preferences for that day (Macintosh).
3. For each day of the week, choose your normal and extended work hours when you are available for meetings (e.g. 9:00 am - 4:30 pm).
4. Click OK.

Agenda display preferences

1. From the Edit menu, choose Preferences, and then choose Agenda.
2. Click the Display tab.
3. Choose the options you want.
4. To hide declined entries, uncheck Declined Agenda Entries. If you don't hide declined entries, every invitation you receive will appear on your schedule, whether you accept or decline it.
5. Click OK.

Agenda notification preferences

1. From the Edit menu, choose Preferences, and then choose Agenda.
2. Click Notification tab.
3. Choose the options you want. For example, you can choose whether you will be notified of new calendar entries by e-mail.
4. Click OK.

Calendar Groups

Create a group

1. From the Edit menu, choose Manage Groups.
2. Type the name of the group in the Add group entry box.
3. Select whether the group is:
   • Private (only available to the creator of the group)
   • Public (available to everyone on the system)
   • Members Only (only available to members of the group)
4. Click the checkmark button to confirm your entry.
5. In the Add member entry box, type the name of a person you want to add to the group. Click the checkmark button to confirm your entry.
6. To search for a person's name, click the Search button (magnefying glass).
7. Continue adding people to the group.
8. (Windows) Click OK when you are done. (Macintosh) Click Done.

Edit a group

1. From the Edit menu, choose Manage Groups.
2. Select the name of the group that you want to edit.
3. To delete a member, select the member and click the Delete Member button.
4. To add a member, type a name in the Add Member entry box and click the Checkmark button.
5. To change the group's name, edit the name in the Modify selected group entry box, and click the Checkmark button.
6. (Windows) Click OK. (Macintosh) Click Done.

Delete a group

1. From the Edit menu, choose Manage Groups.
2. Select the name of the group that you want to delete.
3. Click the Delete Group button.
4. (Windows) Click OK. (Macintosh) Click Done.

What's Next?

© 2009, The University of Western Ontario. Permission is granted to copy in whole or in part provided that due credit is given to the authors, the Division of Information Technology Services, and The University of Western Ontario.